TO: RULES & OPEN GOVERNMENT FROM: VICE MAYOR JONES
COMMITTEE
SUBJECT: AMEND RULES & OPEN DATE: February 3, 2022
GOVERNMENT COMMITTEE
WORKPLAN
RECOMMENDATION
Approve the amended Rules and Open Government Committee workplan for the period from July 2021 through June 2022 and setting its meeting schedule as every Wednesday at 2:00 p.m. in the City Hall Wing Committee Meeting Rooms 118-120 or held virtually via Zoom in declared emergencies. The agendas will be posted as the Joint Rules and Open Government Committee and Committee of the Whole. The purpose of this amendment is to streamline the agenda for easier understanding.
WORKPLAN CONTENTS
RULES AND OPEN GOVERNMENT COMMITTEE WORKPLAN
July 2021 – June 2022
COMMITTEE MEMBERS: STAFF:
Chappie Jones, Chair
Raul Peralez, Vice Chair
Sylvia Arenas, Member
Dev Davis, Member
David Cohen, Member
Nora Frimann, City Attorney
Toni J. Taber, City Clerk
Lee Wilcox, Assistant City Manager
Nasrine Lakabi, District 1 Council Office
Gloria Schmanek, City Manager’s Office
MISSION STATEMENT:
Council agenda setting; Committee agenda setting; City Auditor work plan; Commission appointments that do not require interviews by the full Council; ensuring accessible, responsive, transparent and accountable government.
1. AGENDA:
A. City Council (City Clerk)
1. Review Final Agenda
a. Add New Items to final agenda
b. Assign “Time Certain” to Agenda Items (if needed)
RULES AGENDA: 2/9/2022
ITEM: G.5
Rules and Open Government Committee
RE: Rules and Open Government Committee Workplan
c. Review of Notice Waiver Requests for Agenda Items or Documents (if needed)
2. Review Draft Agenda
a. Add New Items to Draft Agenda
b. Assign “Time Certain” to Agenda Items (if needed)
c. Review of Notice Waiver Requests for Agenda Items or Documents (if needed) B. Consent Calendar
C. Rules Committee Reviews, Recommendations and Approvals D. Open Forum
Members of the Public are invited to speak on any item that does not appear on today’s Agenda and that is within the subject matter jurisdication of the Committee.
Adjournment
MEETING SCHEDULE:
A. Approve the proposed schedule of Regular Joint Rules and Open Government Committee and Committee of the Whole meetings to be held on the following dates in San Jose City Hall, Wing – Room 120 at 2:00 p.m. or virtually via Zoom in declared emergencies.
2021
July 28
August 4, 11, 18, 25
September 1, 8, 15, 22, 29
October 6, 13, 20, 27
November 3, 10, 17
December 1, 8
2022
January 5, 12, 19, 26
February 2, 9, 16, 23
March 2, 9, 16, 23, 30
April 6, 13, 20, 27
May 4, 11, 18, 25
June 1, 8, 15, 22
B. Approve the proposed Rules in Lieu meetings to be held on the following dates in San José City Hall, Room 1734 or other location to be noticed on the agenda at 11 a.m. 2021
November 23
December 23
Rules and Open Government Committee
RE: Rules and Open Government Committee Workplan
BACKGROUND
The Rules and Open Government Committee sets the Committee’s meeting schedule on a semiannual basis, generally following the adoption of the City Council’s meeting schedule. Based upon the Council’s meeting schedule, it is now necessary to establish the Rules Committee’s meeting schedule for that period.
PUBLIC OUTREACH
This memo will be posted on the City’s website for the Agenda of the February 9, 2022 Rules and Open Government Committee meeting.
COORDINATION:
This memo has been coordinated with the Offices of the City Manager, City Attorney, and City Clerk.
CHAPPIE JONES
Vice-Mayor
For questions, please contact Toni J. Taber, City Clerk at 535-1260.
Rules and Open Government Committee
RE: Rules and Open Government Committee Workplan
ATTACHMENT A
Joint Rules and Open Government Committee
and Committee of the Whole Meeting Dates
July 2021 – June 2022
July 28 – Regular Meeting, Room W-120; 2:00 p.m.
August 4 – Regular Meeting, Room W-120; 2:00 p.m.
August 11 – Regular Meeting, Room W-120; 2:00 p.m.
August 18 – Regular Meeting, Room W-120; 2:00 p.m.
August 25 – Regular Meeting, Room W-120; 2:00 p.m.
September 1 – Regular Meeting, Room W-120; 2:00 p.m.
September 8 – Regular Meeting, Room W-120; 2:00 p.m.
September 15 – Regular Meeting, Room W-120; 2:00 p.m.
September 22 – Regular Meeting, Room W-120; 2:00 p.m.
September 29 – Regular Meeting, Room W-120; 2:00 p.m.
October 6 – Regular Meeting, Room W-120; 2:00 p.m.
October 13 – Regular Meeting, Room W-120; 2:00 p.m.
October 20 – Regular Meeting, Room W-120; 2:00 p.m.
October 27 – Regular Meeting, Room W-120; 2:00 p.m.
November 3 – Regular Meeting, Room W-120; 2:00 p.m.
November 10 – Regular Meeting, Room W-120; 2:00 p.m.
November 17 – Regular Meeting, Room W-120; 2:00 p.m.
November 23 – Rules-in-lieu, Room T-1734; 10:00 a.m.
December 1 – Regular Meeting, Room W-120; 2:00 p.m.
December 8 – Regular Meeting, Room W-120; 2:00 p.m.
December 23 – Rules-in-lieu, Room T-1734; 10:00 a.m.
January 5 – Regular Meeting, Room W-120; 2:00 p.m.
January 12 – Regular Meeting, Room W-120; 2:00 p.m.
January 19 – Regular Meeting, Room W-120; 2:00 p.m.
January 26 – Regular Meeting, Room W-120; 2:00 p.m.
February 2 – Regular Meeting, Room W-120; 2:00 p.m.
February 9 – Regular Meeting, Room W-120; 2:00 p.m.
February 16 – Regular Meeting, Room W-120; 2:00 p.m.
February 23 – Regular Meeting, Room W-120; 2:00 p.m.
March 2 – Regular Meeting, Room W-120; 2:00 p.m.
March 9 – Regular Meeting, Room W-120; 2:00 p.m.
March 16 – Regular Meeting, Room W-120; 2:00 p.m.
March 23 – Regular Meeting, Room W-120; 2:00 p.m.
March 30 – Regular Meeting, Room W-120; 2:00 p.m.
April 6 – Regular Meeting, Room W-120; 2:00 p.m.
April 13 – Regular Meeting, Room W-120; 2:00 p.m.
April 20 – Regular Meeting, Room W-120; 2:00 p.m.
April 27 – Regular Meeting, Room W-120; 2:00 p.m.
May 4 – Regular Meeting, Room W-120; 2:00 p.m.
May 11 – Regular Meeting, Room W-120; 2:00 p.m.
Rules and Open Government Committee
RE: Rules and Open Government Committee Workplan
May 18 – Regular Meeting, Room W-120; 2:00 p.m.
May 25 – Regular Meeting, Room W-120; 2:00 p.m.
June 1 – Regular Meeting, Room W-120; 2:00 p.m.
June 8 – Regular Meeting, Room W-120; 2:00 p.m.
June 15 – Regular Meeting, Room W-120; 2:00 p.m.
June 22 – Regular Meeting, Room W-120; 2:00 p.m.