Memorandum — San Jose City Council, February 15, 2022

TO: HONORABLE MAYOR FROM: Kerrie Romanow

AND CITY COUNCIL

SUBJECT: SEE BELOW DATE: February 1, 2022

Approved: Date
2/2/2022

SUBJECT: ACTIONS RELATED TO THE APPLICATION FOR CALRECYLE SB 1383 LOCAL ASSISTANCE GRANT

RECOMMENDATION

Adopt a resolution authorizing the City Manager or designee to:

a) Submit an application to the California Department of Resources Recycling and Recovery (CalRecycle) for the SB 1383 Local Assistance Grant, and b) Negotiate and execute any grant and payment agreements and any other documents necessary with CalRecycle to accept and receive the SB 1383 Local Assistance Grant upon award.

OUTCOME

Approval of this resolution allows the City Manager or designee to apply for an SB 1383 Local Assistance Grant to CalRecycle and receive grant funding to assist in complying with SB 1383.

BACKGROUND

CalRecycle offers funding opportunities, authorized by legislation, to assist public and private entities in the safe and effective management of the waste stream. The application process for these funding opportunities requires all grant applicants to adopt a resolution that authorizes specific grant and payment-related matters. This resolution is needed to comply with this requirement.

CalRecycle is administering a one-time non-competitive grant program aimed at funding to local jurisdictions to assist with the regulation requirements associated with SB 1383 (Chapter 395, Statutes of 2016). The Circular Economy Package allocated $60,000,000 for the SB 1383 Local COUNCIL AGENDA: 2/15/22
FILE: 22-141
ITEM: 2.11

HONORABLE MAYOR AND CITY COUNCIL
February 1, 2022
Subject: Actions Related to the Application for CalRecycle SB 1383 Local Assistance Grant

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Assistance Grant Program for FY 2021-2022, minus five percent for administration costs. No matching City funds are required under the grant program and funds will be provided upfront.

Grant application was submitted to CalRecyle on February 1, 2022 per CalRecycle requirements for grant eligibility. To be eligible for first round of grant funds approved City Council resolution must be submitted to CalRecycle by March 1, 2022.

SB 1383
SB 1383 (Lara, Chapter 395, Statutes of 2016), California’s Short-Lived Climate Pollutant Reduction Strategy is the most significant waste reduction mandate to be adopted in California in the last 30 years. It sets methane emissions reduction targets for California in a statewide effort to reduce emissions of short-lived climate pollutants and includes waste-related targets to reduce statewide disposal of organic waste from 2014 levels. An additional target requires that not less than 20 percent of currently disposed edible food is recovered for human consumption by 2025.

Local jurisdictions are required to implement specific actions to help the State meet these targets.

The regulations were finalized by CalRecycle in November 2020 and went into effect on January 1, 2022. This has significant policy and legal implications for the State and local governments.

The Environmental Services Department, Integrated Waste Management (IWM) staff presented an overview of SB 1383 requirements and their alignment with IWM solid waste programs during the April 12, 2021 City Council Study Session.
1 On November 2, 2021, City Council
approved an ordinance amending Chapter 9.10 of Title 9 of the San José Municipal Code to implement the requirements of SB 1383 regulations. To comply, the City of San José is required to:
• Provide organic waste collection services to all residents and businesses, provide bin labels consistent with the collection container requirements and monitor contamination in the bins.
• Codify ordinances in place to address local mandatory organic waste disposal reduction needed to comply with SB 1383 regulations for generators, haulers, edible food recovery, penalties, procurement policies, etc.
• Inspect and enforce compliance with SB 1383.

• Monitor regulated food donors’ compliance with SB 1383 edible food recovery requirements through education, recordkeeping and verification of edible food recovery contracts with food recovery organizations.
• Procure a set amount of recovered organic waste products annually where the target is determined by CalRecycle based on a jurisdiction’s population; and ensure all paper purchases contain postconsumer recycled content and are recyclable. • Conduct outreach and education to all affected parties, including generators, haulers, facilities, edible food recovery organizations, and city/county departments.

1 https://sanjose.legistar.com/LegislationDetail.aspx?ID=4906063&GUID=32D1BBEB-7C75-41B4-9619- A08020D4EF35&Options=&Search=

HONORABLE MAYOR AND CITY COUNCIL
February 1, 2022
Subject: Actions Related to the Application for CalRecycle SB 1383 Local Assistance Grant

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• Keep and maintain accurate and timely records and report to CalRecycle on SB 1383 implementation and compliance.

ANALYSIS

CalRecycle released the Notice of Funding Availability
2 for the SB 1383 Local Assistance Grant
Program on January 4, 2022 (Attachment A). All applicants must begin the process by submitting an application by February 1, 2022 in order to be considered for first and second round funding. To be eligible for the first round of grant funds, the approved City Council resolution must be submitted to CalRecycle by March 1, 2022. A base award of $20,000 is available for each eligible applicant. CalRecycle will distribute remaining funds to eligible entities based on per capita calculations using the Department of Finance’s January 2021 population statistics. The City of San José is eligible for $1,351,654 through this grant program, based on estimates provided by CalRecycle (Attachment B).

Eligible activities and costs that can be covered utilizing grant funds include:
• Capacity Planning
• Collection
• Edible Food Recovery
• Education and outreach (includes organic waste & edible food recovery) • Enforcement and Inspection
• Program Evaluation/Gap Analysis
• Procurement Requirements (using recycled organic products – compost, mulch, electricity, and/or renewable gas and recycled paper and paper products) • Record Keeping

The grant term for the first round of funding begins on April 1, 2022 (tentative) and ends on April 2, 2024. All grant-eligible expenditures and costs must be incurred within this period. Prior to acceptance of the award, the City will have to agree to the Terms and Conditions of the grant (Attachment C) and agree to follow the specific requirements of administering this grant program (Attachment D).

SB 1383 Grant funds will enable the City of San José to achieve and exceed requirements set out in SB 1383 through a number of approaches approved by CalRecyle. The funds will be used to meet the requirements and will be used towards edible food recovery programs, education and outreach, collection bin labels, enforcement and inspection, gap analyses and record keeping.

2 https://www.calrecycle.ca.gov/organics/slcp/owrlocalassistancegrant/fy202122

HONORABLE MAYOR AND CITY COUNCIL
February 1, 2022
Subject: Actions Related to the Application for CalRecycle SB 1383 Local Assistance Grant

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CONCLUSION

Staff recommends that the City Council adopt a resolution authorizing the City Manager to apply for the SB 1383 Local Assistance Grant and negotiate and execute a grant agreement and any other documents necessary to receive the grant. The SB 1383 Local Assistance Grant Program will provide a significant amount of funding to the City of San José, approximately $1.35 million. If the grant is approved by CalRecycle and the resolution is approved by the City Council, funds will be available as soon as April 2022. IWM has been preparing for SB 1383 implementation and has a well-developed plan to meet targets. These funds would enable the City of San José to meet and exceed SB 1383 requirements and deadlines. IWM is prepared to implement the funds.

EVALUATION AND FOLLOW-UP

Grantees with award over $1,000,000 will need to collect and submit information to CalRecycle based on their requirements on any jobs created or paid by grant on a bi-annual basis. A Final Report will be due April 2, 2024, covering activities and expenditures from April 1, 2022 through April 2, 2024.

CLIMATE SMART SAN JOSE

The recommendation in this memo aligns with one or more Climate Smart San José energy, water, or mobility goals.

POLICY ALTERNATIVES

Alternative #1: Do not adopt a resolution authorizing the City Manager to submit this grant application to negotiate and execute a grant agreement with CalRecycle.

Pros: Reduced workload on City staff needed for grant agreement negotiation, grant reporting, and grant management.

Cons: Loss of grant funding totaling over $1,350,000 that would support City efforts to meet SB 1383 regulation requirements.

Reason for not recommending: If the City does not apply for this funding, other funding sources would need to be identified.

HONORABLE MAYOR AND CITY COUNCIL
February 1, 2022
Subject: Actions Related to the Application for CalRecycle SB 1383 Local Assistance Grant

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PUBLIC OUTREACH

This memorandum will be posted on the City’s Council Agenda website for the February 15, 2022 Council Meeting.

COORDINATION

This memorandum has been coordinated with the City Attorney’s Office and City Manager’s Budget Office.

COMMISSION RECOMMENDATION/INPUT

No commission recommendation or input is associated with this action.

COST SUMMARY/IMPLICATIONS

CalRecycle provided estimated funding amounts on the Notice of Funding Availability page for applicants to budget anticipated costs but reserves the right to partially fund or fund selected proposals and may fund an amount less than requested. The grant term for the first round of funding begins on April 1, 2022 (tentative) and ends on April 2, 2024. All grant-eligible expenditures and costs must be incurred within this period. Grant funds will be provided upfront and CalRecycle will require grantees to submit itemized expenditure summaries based on the categories contained in the approved budget on a bi-annual basis. At the end of the grant, any on- going costs will require funding which will be allocated as part of the proposed budget process at that time. The proposed budget for this grant is included in the table below:

Eligible Grant Activity
Proposed Two Year
Budget*
Collection (Labeling) $696,000
Edible Food Recovery $270,000
Program evaluation and Gap
Analysis (including staff) $250,000
Record keeping $60,000
Education and Outreach $45,000
Enforcement and Inspection $30,000

Total: $1,351,000
* Budget is subject to approval by CalRecycle and availability of funds

HONORABLE MAYOR AND CITY COUNCIL
February 1, 2022
Subject: Actions Related to the Application for CalRecycle SB 1383 Local Assistance Grant

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BUDGET REFERENCE

The table below identifies the fund and appropriations to fund the grant activities recommended as part of this memorandum.

Fund
#
Appn. # Appn.

Name
Total
Appn.

Recommended
Budget Action
2021-2022
Adopted
Operating
Budget
(Page)*
Last
Budget
Action
(Date,
Ord.,No.)
423 New CalRecycle
Grant
N/A $1,351,654* N/A N/A
423 R100 Revenue
from State
of
California
250,000 $1,351,654* Page 980 06/22/2021
; 80109
*Subject to fund availability

CEQA

Not a Project, File No. PP17-006, Grant Application with no commitment or obligation to enter into agreement at the time of application and File No. PP17-003, Agreements/Contracts (New or Amended resulting in no physical changes to the environment.

/s/

KERRIE ROMANOW
Director, Environmental Services

For questions, please contact Valerie Osmond, Deputy Director, Environmental Services Department, at (408) 535-8557.

Attachment A: SB 1383 Local Assistance Grant Program Application Guidelines and Instructions
Attachment B: SB 1383 Local Assistance Grant Program FY 2021-22 Funding Estimates Attachment C: Terms and Conditions SB 1383 Local Assistance Grant Program Attachment D: Procedures and Requirements SB 1383 Local Assistance Grant Program

Appl
ications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 1
Januar
y 2022
Department of Resources Recycling and Recovery
SB 1383 Local Assistance Grant Program
Application Guidelines and Instructions
Fiscal Year 2021–22
Revised January 10, 2022

ATTACHMENT A

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 2
Table of Contents
Grant Cycle Overview ................................................................................................... 3 Timeline ........................................................................................................................ 3 Eligible Applicants ........................................................................................................ 4 Individual Application .................................................................................................... 4 Regional Application ..................................................................................................... 4 Joint Powers Authority Application Requirements ........................................................ 5 Eligible Projects/Products ............................................................................................. 5 Available Funds ............................................................................................................ 5 Ordinance Requirement ................................................................................................ 5 Grant Term ................................................................................................................... 6 Eligible and Ineligible Costs .......................................................................................... 6 Questions ..................................................................................................................... 6 Public Records Requests ............................................................................................. 6 Confidentiality ............................................................................................................... 6 Application Instructions................................................................................................ 8 Application Access ....................................................................................................... 8 GMS Tabs - Application Contents and Instructions ...................................................... 8 Summary Tab ............................................................................................................ 8 Applicant/Participant Tab ........................................................................................... 9 Detail Tab .................................................................................................................. 9 Contacts Tab ............................................................................................................. 9 Budget Tab .............................................................................................................. 10 Documents Tab ....................................................................................................... 10 Application Submittal and Deadline ............................................................................ 10 Application Documents............................................................................................... 11 Electronic and Original Signatures ............................................................................. 11 CalRecycle Documents .............................................................................................. 11 Application Certification ........................................................................................... 11 Applicant’s Required Authorization Documents .......................................................... 11 Individual Application Authorization Documents: ..................................................... 12 Regional Application Authorization Documents: ...................................................... 12 Joint Powers Authority Agreement .......................................................................... 13 Letter of Designation ............................................................................................... 13 Grant Review and Award Process ............................................................................. 14 Grant Application Review Process ............................................................................. 14 Grant Award Process.................................................................................................. 14 Grant Award Conditions.............................................................................................. 14 Grant Program Administration ................................................................................... 15 Application Certification .............................................................................................. 15 Reporting Process ...................................................................................................... 15 Payments .................................................................................................................... 15

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 3
Grant Cycle Overview
The Department of Resources Recycling and Recovery (CalRecycle) offers the SB 1383 Local Assistance Grant Program pursuant to Chapter 395, Statutes of 2016. This non-competitive grant program will provide one-time funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383.

This resource document provides applicants with instructions to access and complete the application online and information about grant administration. The web-based application is in CalRecycle’s Grants Management System (GMS)

(https://www.calrecycle.ca.gov/Funding/GMS/). The applicant will need to sign in to GMS to complete and submit an application.

Note: The following terms used in this document are defined below, unless the context clearly indicates otherwise:
• “Applicant” refers to either the legal name of the entity that is legally responsible for grant administration and any entity that will receive and control grant funded equipment, if awarded, or to a person who is completing an application on behalf of the Applicant (this is usually the primary contact listed on the application, but could also be the secondary contact, signature authority, or consultant). • “You” refers to a person who is completing the application on behalf of the Applicant.

Timeline

February 1, 2022: Application Due Date
• Applicants must submit applications in GMS by 11:59 p.m. on this date. • Customer service will be available until 4:00 p.m. on this date.

Note: There is only one application period. All applicants must submit an application by February 1, 2022 to be considered for first and second round funding.

March 1, 2022: Secondary Due Date for First Round Funding • Approved Resolution, and if applicable, Letters of Designation and Letters of Authorization, must be uploaded in GMS by this date if it was not submitted with the application.

June 14, 2022: Secondary Due Date for Second Round Funding • Approved Resolution, and if applicable, Letters of Designation and Letters of Authorization, must be uploaded in GMS by this date if it was not submitted with the application.

April 1, 2022 (tentative): Grants Awarded for First Round Funding • CalRecycle considers funding recommendations, and if approved, conditionally awards grants on this date.

Note: Applicants with outstanding debt owed to CalRecycle will not receive funding unless debt is paid by March 1, 2022.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 4
September 1, 2022 (tentative): Grants Awarded for Second Round Funding • CalRecycle considers funding recommendations, and if approved, conditionally awards grants on this date.

Note: Applicants with outstanding debt owed to CalRecycle will not receive funding unless debt is paid by August 15, 2022.

April 2, 2024: Grant Term End for First Round Funding

September 2, 2024: Grant Term End for Second Round Funding

For milestones that take place during the grant term, refer to the Procedures and Requirements document.

Eligible Applicants
California Labor Code section 1782 prohibits a charter city from receiving state funding or financial assistance for construction projects if that charter city does not comply with Labor Code sections 1770-1782. If any applicants or participating entities are charter cities or Joint Powers Authorities that include charter cities, the lead participating entity must certify on the Detail tab of the application that Labor Code section 1782 does not prohibit any included charter city from receiving state funds for the project described in this application. If it is determined after award that an applicant or participating entity is a charter city prohibited from receiving state funds for this grant project, the grant will be terminated and any disbursed grant funds shall be returned to CalRecycle.

Eligible applicants include:
• City
• County
• City and county
• Regional or Joint Powers Authorities
• Special Districts that provide solid waste collection services

Individual Application
An Individual Application is one in which a single eligible entity will be responsible for grant implementation. The applicant in an Individual Application will be responsible for the performance of the grant and all related documentation. In addition, the applicant will be the only entity receiving any real or personal property that is purchased with grant funds.

Regional Application
Local governments may join together in a Regional Application in which two or more eligible jurisdictions join together for the purpose of grant implementation. A Regional Lead Participant must be designated to act on behalf of all Non-Lead Participants. The Lead Participant is the applicant, and if awarded, will be the grantee responsible for the performance of the grant and all required documentation. CalRecycle will direct all official correspondence and grant payments to the Lead Participant. If a jurisdiction is a Non-Lead Participant in a Regional Application, it may not apply individually.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 5
Joint Powers Authority Application Requirements
Joint Powers Authorities (JPA) may submit a grant application as an individual applicant. An entity may not submit an individual application if that entity is also a member of an applicant JPA. In addition to the requirements for an Individual Application, a JPA must upload a copy of its JPA Agreement.

The JPA Agreement must:

1. Give authority over solid waste management.

2. List all member entities.

3. Contain the signature of all members.

Eligible Projects/Products
Eligible activities and costs include:
• Capacity Planning
• Collection
• Edible Food Recovery
• Education and outreach (includes organic waste & edible food recovery) • Enforcement and Inspection
• Program Evaluation/Gap Analysis
• Procurement Requirements (using recycled organic products – compost, mulch, electricity, and/or renewable gas and recycled paper and paper products) • Record Keeping

Available Funds
• $ 57,000,000 is available for this grant cycle, fiscal year 2021–22, subject to funding availability.
• $20,000 base award for each eligible applicant.
o CalRecycle provides estimated funding amounts on the Notice of Funding Availability page for applicants to budget anticipated costs of implementing the program.
• CalRecycle will distribute remaining funds to eligible entities based on per capita calculations using the Department of Finance’s January 2021 population statistics.

Ordinance Requirement
Applicants must identify the status of adopting an enforceable ordinance(s), or similarly enforceable mechanism, pursuant to section 18981.2 of Title 14 of the California Code of Regulations.

Applicants who certify they will adopt an ordinance to CalRecycle by April 1, 2022, will be eligible to receive first round funding (Spring 2022). In addition, the first round of awardees may be eligible to receive additional remaining funds from entities who did not apply.

For applicants who adopt an ordinance after April 1, 2022, awards will be delayed to the second round.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 6
Grant Term
The Grant Term for first round funding begins on April 1, 2022 (tentative) and ends on April 2, 2024. The Grant Term for second round funding begins on September 1, 2022 (tentative) and ends on September 2, 2024.

For detailed information about requirements within the grant term, refer to the Procedures and Requirements document.

Eligible and Ineligible Costs
Grantees may incur eligible costs only during the Grant Term. For detailed information about eligible and ineligible costs, refer to the Procedures and Requirements document.

Questions
Refer to the Frequently Asked Questions page
(https://www.calrecycle.ca.gov/organics/slcp/owrlocalassistancegrant/faq202122). If your answer is not listed, send your question to [email protected].

Public Records Requests
CalRecycle’s policy is to make records requested by the public promptly available in accordance with the laws governing disclosure of records and information to the public.

In general, all records in the possession of a state agency are public records subject to disclosure, unless a law provides that a particular kind of record or information is not a public record or is exempt or prohibited from disclosure.

Upon request, the entire contents of the submitted application are subject to public records requests. This may include contact information, project summary, uploaded documents, and scoring information. Public records may be requested from CalRecycle through the California Public Records Act Requests web page

(https://www2.calrecycle.ca.gov/Forms/ContactUs/PublicRecordsRequest/).

Confidentiality
The following describes the treatment of certain confidential or proprietary information under the California Public Records Act (Government Code 6250, et seq.) and related regulations. It also describes how questions are resolved on whether information is truly confidential, the legal protections for confidential information, and internal and program procedures to maintain confidentiality.

Confidential or Proprietary Information
Title 14 of the California Code of Regulations (14 CCR), sections 17041-17046

(https://www.calrecycle.ca.gov/Laws/Regulations/Title14/), states that confidential or proprietary information shall include, but is not limited to:
• Personal or business-related financial data, customer client lists, supplier lists and other information of a proprietary or confidential business nature provided by persons in applications, reports, returns, certifications or other documents submitted to [CalRecycle] which if released would result in harmful effects on the person’s competitive position.
• Tax information prohibited from disclosure, pursuant to the Revenue and Taxation Code.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 7
Accordingly, appropriate documents submitted with an application that are clearly marked, on each page, “confidential or proprietary information” will be treated by CalRecycle pursuant to the procedures set forth in 14 CCR sections 17041-17046.

However, the law does not treat documents marked as “confidential or proprietary information” (such as sales brochures, promotional literature and other general non- financial documents) as confidential if they do not fall within the categories of protected financial documents listed above.

What if there is a question about what is confidential? If CalRecycle receives a request to disclose data claimed by the applicant to be confidential, CalRecycle would notify the applicant of the request and state that the documents were under review to determine whether information was correctly identified as “confidential.” If there was any question as to whether specific information was confidential, CalRecycle would contact the person(s) identified in the application to provide a justification and statement why the information is confidential. The process for evaluating confidentiality claims is set forth in section 14 CCR 17046.

What procedures does CalRecycle have in place to ensure that confidential information is kept confidential?
Confidential or proprietary information will be evaluated and analyzed only by CalRecycle staff, kept confidential, and will be maintained with restricted access.

Records no longer needed to provide the services offered under the grant program are periodically destroyed, when allowed by audit policies and state law.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 8
Application Instructions
Application Access
The application is available in CalRecycle’s web-based Grants Management System (GMS). Access to GMS is secure; therefore, you must have a CalRecycle WebPass to log in to the system. Those who have not previously obtained a CalRecycle WebPass can create an account at the CalRecycle WebPass page
(https://secure.calrecycle.ca.gov/WebPass/).

To start an application:

1. L og in to GMS (https://secure.calrecycle.ca.gov/Grants).

2. S elect Apply for a Grant on the left.
• All open grant cycles are displayed in a table.

3. Find SB 1383 Local Assistance, OWR: 2021–22 and select Start Application. • A pop-up window will appear asking for contact information. If you have an existing GMS Account, the information may be auto populated. • GMS will automatically add you as the Primary Contact for the new grant application however; you may update this later.

4. Click Save.

GMS Tabs - Application Contents and Instructions
The components of the application are divided into tabs. To fill out an application, click on each tab and complete the sections in each tab as required. General directions are on the top of each tab, and detailed information about the requirements for each tab is listed below.

The applicant is responsible for a complete application. This includes signing documents, uploading required documents, and submitting the application by the due date(s). Failure to do so will result in disqualification from the SB 1383 Local Assistance Grant Program.

Examples of disqualifications may include:
• Applicant does not meet the eligibility requirements. • Project is not eligible.
• Applicant fails to use required CalRecycle documents or forms. • Applicant uploads incomplete or blank documents to the Documents tab. • Signature Authority fails to sign Application Certification or any document that requires a signature.
• T he online application is incomplete or missing information. • Applicant fails to certify that they will have an enforceable ordinance, or similarly enforceable mechanism, pursuant to section 18981.2 of Title 14 of the California Code of Regulations by the required due dates.

Summary Tab
This tab provides a summary of the application, due dates, resource documents and links, application documents, and the Application Submission section. It is the applicant’s responsibility to submit all required documents, based on the particular grant application/project, by the appropriate due date.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 9
Applicant/Participant Tab
The applicant name is the legal name of the entity that is legally responsible for grant administration, if awarded.

1. Select the Add Applicant/Participant button and type in the Applicant Name and County. Do not enter your personal name.

2. Search the table for the correct applicant name and select Add Applicant/Participant.

3. Choose the Lead Participant radio button and click Save. • Every application must have a Lead Participant even if it is an individual application with no Non-Lead Participants.

If the Participant Search List does not contain your Applicant/Participant name:

1. C lick on Add New Applicant/Participant.

2. Enter the Applicant/Participant Name as it appears on the Resolution. Do not include the department or unit name. Do not enter your personal name. • List county names with the name first followed by the word “County,” e.g., “Sacramento County.”
• List city names as “City of” followed by the city’s name, e.g., “City of Sacramento.”

3. Complete all required fields then click Save.

For Regional, or Joint Powers Authority Applications, add the name of each eligible Non-Lead Participant and select the Participating Jurisdiction radio button.

For a list of eligible applicants, please see the Grant Cycle Overview section titled “Eligible Applicants.”

Detail Tab
Complete this tab as follows:

1. Enter a dollar amount in the Grant Funds Requested field. Do not exceed the maximum grant award amount provided to you.

2. Enter the Assembly Districts and Senate Districts. To select more than one district hold the “Ctrl” key while selecting the numbers.

3. Enter the applicant’s Department Name, e.g., “General Services.” If the applicant does not have a department, enter the applicant’s name.

4. Enter the grant payment mailing address.

5. Project Summary/Statement of Use: Enter a detailed description of your project.

6. Select the appropriate option for the Resolution Requirement and optional Letter of Designation.

7. Select the appropriate answer for Program Questions.

Contacts Tab
CalRecycle requires the application to have only one Primary Contact and at least one Signature Authority. Each application contact may be granted access by checking the box on the top of the contact’s detail screen. The contact will be able to log in to GMS using their own CalRecycle WebPass and access the application.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 10 • Primary Contact. One person who the Signature Authority or their designee has authorized to manage and oversee the grant. This person will be the first contact with whom the Grant Manager will communicate.
• Signature Authority. The person(s) authorized to sign CalRecycle documents, such as grant applications, grant agreements, etc., as authorized by a board/council-adopted Resolution or Letter of Designation. • Secondary Contact. A person authorized (by the Primary Contact or Signature Authority or their designee) as the alternate person with whom the Grant Manager will communicate. (Not required.)
• Consultant. A professional who provides advice in an area of expertise. If CalRecycle awards a grant to the applicant, the consultants may manage the grant or only conduct specific activities, based on a written agreement between the applicant and the consultant outlining work to be performed. (Not required.)

Budget Tab
Select the applicable budget category and enter the dollar amount provided in the 1383 Local Assistance Grant Program Funding Estimates spreadsheet (URL) and detailed budget detail information. The total must equal the Grant Funds Requested amount shown on the Detail tab.

Documents Tab
See the Application Documents section in the Summary tab for documents that must be uploaded in the Documents tab.

When uploading a document, enter a document title, select the appropriate document type from the drop-down list, and enter the date that it was executed/signed, if applicable, or select “today’s date.” Utilizing a document form other than the official CalRecycle versions, tampering with the CalRecycle version, or otherwise circumventing imposed character limits may subject the applicant to disqualification.

Application Submittal and Deadline
The Submit Application button located in the Summary tab will be enabled after all required documents have been uploaded.

Click the Submit Application button and the application status will change to Submitted. You can only submit the application once; however, you may upload the following documents until the secondary due date: Resolution, Letter of Designation, Letters of Authorization, and JPA Agreements.

You must submit your application no later than 11:59 p.m. on February 1, 2022.

Customer service will be available until 4:00 p.m. on the application due date either by emailing [email protected]
or calling Melissa Sanford at
(916) 341-6104.

Note: Applications that are not submitted by the due date will be deleted from GMS.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 11 Application Documents
Electronic and Original Signatures
CalRecycle now allows for certified e-Signature or original wet signature on documents or forms that certify legally binding information.

Note: E-signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program), and cannot be completed using the “Fill and Sign” function within Adobe. Any documents using the “Fill and Sign” function, is considered incomplete and may be sent back to the applicant.

Once the document(s) have been signed by the Signature Authority, upload the digitally signed document, or scan the wet signature and save it to GMS. Retain the original document for potential CalRecycle audits. See Audit Considerations section of the Procedures and Requirements document for more information.

If you have questions, email [email protected] .

CalRecycle Documents
Altered or reproduced CalRecycle documents or templates may result in automatic disqualification of your application. Unless a document specifies that it may be reproduced as necessary, do not alter CalRecycle documents. If you are having trouble with a document, email [email protected] or call Melissa Sanford at (916) 341-6104.

Below is a list of CalRecycle documents:

Application Certification
The Application Certification is a required application document that must be generated from GMS.

After you have completed each tab of the application and uploaded the required documents, generate the Application Certification from the Summary tab. Once the Application Certification is signed, upload it to the Documents tab.

Applicant’s Required Authorization Documents
Below is a list of required authorizing documents by application type that the applicant is responsible for preparing and uploading to their application.

Note: For Resolution, Letter of Authorization, and Letter of Designation templates refer to the CalRecycle Resolution and Letter Examples

(https://www.calrecycle.ca.gov/Funding/SampleDocs) web page. CalRecycle staff are available to answer questions about the Resolution or to review your draft Resolution to ensure it meets the requirements of the grant program. You may upload the Resolution to your application as a “Draft Resolution,” or, for immediate review, email it to [email protected].

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 12 Individual Application Authorization Documents:

If subject to a governing body the applicant must submit a Resolution no later than the secondary due date or CalRecycle will deem the application incomplete and your application will be moved to the second funding round. The Resolution must:

1. A uthorize submittal of an application for one or more specifically named CalRecycle grant(s), payment programs, or for all CalRecycle grants or payment programs for which the applicant is eligible.

2. Identify the time period, up to five years, during which the authorizations are valid. a. Five years is encouraged; however, periods of less than five years are acceptable.

3. Identify the Signature Authority by listing the job title of the person(s) authorized to sign all grant-related documents necessary to implement and close-out the grant(s).
a. (Optional but encouraged) The Resolution should authorize the Signature Authority to delegate their signature authority to another person identified by job title. Applicants can only submit a Letter of Designation if the corresponding Resolution includes designee language.

Note: The Signature Authority must sign a Letter of Designation prior to the designee’s exercise of their authority.

Regional Application Authorization Documents:

Lead Participant
Applicant must submit a Resolution no later than the secondary due date or CalRecycle will deem the application incomplete and your application will be moved to the second funding round.

The Resolution must:

1. A uthorize submittal of a Regional Application on behalf of itself as Lead Participant and all other Non-lead Participants for a specifically named CalRecycle grant or payment program.

2. Identify the time period, up to five years, during which the authorizations are valid. a. Five years is encouraged; however, periods of less than five years are acceptable.
i. A Resolution that is valid for more than one year must contain either:

1. A list of all potential jurisdictions that may serve as Non-Lead Participants, or

2. A provision that the Signature Authority may alter the list of Non-Lead Participants for each grant cycle.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 13 Non-Lead Participant
The Non-Lead Participant prepares the Letter of Authorization (LOA) and gives the Lead Participant authorization to apply for and to act on its behalf in the implementation and administration of the grant or payment program.

Applicant must submit a Letter of Authorization no later than the secondary due date or CalRecycle will remove the Non-Lead Participant(s) from the application.

The LOA must:

1. B e on the Non-Lead Participant’s official letterhead.

2. Specify grant or payment program name.

3. Be valid for as long as the Lead Participant’s Resolution, not to exceed five years; otherwise, the participating entity must date the letter within the last 12 months.

4. A uthorize the Lead Participant to submit a Regional Application and act as Lead Agency on behalf of the Non-Lead Participant.

5. A uthorize the Lead Participant to execute all documents necessary to implement the grant or payment program.

6. Be signed by an individual authorized to contractually bind the Non-Lead Participant.

Joint Powers Authority Agreement
Joint Powers Authorities (JPA) must upload a copy of their JPA Agreements giving them authority to conduct the project, listing all member entities, and containing the signature of all members. CalRecycle does not require Letters of Authorization for JPA applicants. A JPA applicant must still upload a Resolution as a part of their application and list all JPA members as Non-Lead Participants on the Applicant/Participant tab.

Letter of Designation
CalRecycle requires a Letter of Designation (LOD) only when the Signature Authority identified in the approved Resolution chooses to delegate their signature authority to another person.

The approved Resolution must indicate the Signature Authority’s ability to delegate or designate their authority. The applicant must upload the LOD prior to the designee’s exercise of their authority. If the designee signs an application document in place of the Signature Authority, the applicant must upload the LOD with their application.

The LOD must:

1. Be on the applicant’s letterhead.

2. Include the job title of the designee and the scope of the designee’s authority.

3. Include the time period during which the designee may exercise the authority.

4. Be signed by the Signature Authority.

The designee’s authority may not extend beyond the effective date of the approved Resolution. For example, if the Resolution is effective until December 31, 2022, then the Letter of Designation may not be effective beyond December 31, 2022. If the letter does not identify a valid time period, the letter will follow the same time frame as the Resolution.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 14 Grant Review and Award Process
Grant Application Review Process
After the close of the application period, CalRecycle staff will review the applications for completeness and eligibility. Only complete applications will be considered for award.

Grant Award Process
For qualifying applications, CalRecycle staff will develop funding recommendations for the consideration and approval of CalRecycle’s Director, or their designee; tentatively scheduled for April 1, 2022 and September 1, 2022. CalRecycle reserves the right to partially fund or fund individual phases of selected proposals, and CalRecycle may fund an amount less than requested.

CalRecycle reserves the right to not award any grant funds under one or more cycles.

Grant Award Conditions
If recommended for award, this grant will be subject to the following condition:

1. The recommended grantee for round one funding must pay all outstanding debts due to CalRecycle, or bring current outstanding payments owed to CalRecycle, by March 1, 2022.

2. The recommended grantee for round two funding must pay all outstanding debts due to CalRecycle, or bring current outstanding payments owed to CalRecycle, by August 15, 2022.

Failure to comply with the above condition will void the grant award.

Applications Guidelines and Instructions – Revised January 10, 2022 SB 1383 Local Assistance Grant Program, (FY 2021–22) 15 Grant Program Administration
Application Certification
The Application Certification will be the Grant Agreement that binds the Grantee to CalRecycle’s requirements as outlined in the documents below. These documents shall guide the grantee’s administration of the grant project.

Following CalRecycle’s approval of the grant awards, CalRecycle will email grantees the information below.

• Award email
• Exhibit A: Terms and Conditions
o C ontain CalRecycle standard legal requirements for grants • Exhibit B: Procedures and Requirements
o C ontain specific requirements for administering this grant, including but not limited to project, reporting, and audit requirements

Reporting Process
CalRecycle requires grantees to report on the progress and expenditures on a bi-annual basis. The Procedures and Requirements document contains reporting information and deadlines.

Note: This requirement is subject to change at CalRecycle’s discretion.

Payments
Funds must be placed into an interest-bearing account. Tracking and reporting of interest earned (if any) on the funds is not required. All interest accrued and received from the funds shall be used only for eligible expenses related to the performance of this Agreement.

Jurisdiction Name Estimated Funding Amount
Alameda
Alameda 107,107$
Albany 23,390$
Berkeley 154,162$
Dublin 85,874$
Emeryville 20,000$
Fremont 308,243$
Hayward 208,367$
Livermore 120,658$
Newark 65,104$
Oakland 572,229$
Piedmont 20,000$
Pleasanton 103,811$
San Leandro 115,507$
Union City 96,476$
Alameda County 193,767$
Alpine
Alpine County 20,000$
Amador
Amador 20,000$
Ione 20,000$
Jackson 20,000$
Plymouth 20,000$
Sutter Creek 20,000$
Amador County 29,247$
Butte
Biggs 20,000$
Chico 147,249$
Gridley 20,000$
Oroville 24,450$
Paradise 20,000$
Butte County 78,947$
Calaveras
Angels City 20,000$
Calaveras County 54,793$
Colusa
Colusa 20,000$
Williams 20,000$
Colusa County 20,000$
Contra Costa
Antioch 149,030$
State of California Department of Resources Recycling and Recovery SB 1383 Local Assistance Grant Program FY 2021-22 - Funding Estimates

ATTACHMENT B
Brentwood 87,712$
Clayton 20,000$
Concord 170,572$
Danville 58,607$
El Cerrito 33,609$
Hercules 34,944$
Lafayette 34,280$
Martinez 49,323$
Moraga 23,082$
Oakley 57,281$
Orinda 26,044$
Pinole 26,425$
Pittsburg 98,731$
Pleasant Hill 45,789$
Richmond 145,465$
San Pablo 41,734$
San Ramon 111,014$
Walnut Creek 94,559$
Contra Costa County 229,790$
Del Norte
Crescent City 20,000$
Del Norte County 28,128$
El Dorado
Placerville 20,000$
South Lake Tahoe 31,710$
El Dorado County 212,284$
Fresno
Clovis 160,816$
Coalinga 22,988$
Firebaugh 20,000$
Fowler 20,000$
Fresno 718,149$
Huron 20,000$
Kerman 22,161$
Kingsburg 20,000$
Mendota 20,000$
Orange Cove 20,000$
Parlier 21,781$
Reedley 35,237$
Sanger 36,897$
San Joaquin 20,000$
Selma 33,138$
Fresno County 224,077$
Glenn
Orland 20,000$
Willows 20,000$
Glenn County 20,589$
Humboldt
Arcata 23,199$
Blue Lake 20,000$
Eureka 35,271$
Ferndale 20,000$
Fortuna 20,000$
Rio Dell 20,000$
Trinidad 20,000$
Humboldt County 92,349$
Imperial
Brawley 36,862$
Calexico 54,121$
Calipatria 20,000$
El Centro 60,038$
Holtville 20,000$
Imperial 27,632$
Westmorland 20,000$
Imperial County 50,713$
Inyo
Bishop 20,000$
Inyo County 20,222$
Kern
Arvin 29,894$
Bakersfield 522,229$
California City 20,000$
Delano 68,004$
Maricopa 20,000$
McFarland 20,000$
Ridgecrest 39,832$
Shafter 27,841$
Taft 20,000$
Tehachapi 20,000$
Wasco 36,191$
Kern County 418,635$
Kings
Avenal 20,000$
Corcoran 27,877$
Hanford 79,691$
Lemoore 36,183$
Kings County 44,202$
Lake
Clearlake 20,000$
Lakeport 20,000$
Lake County 60,269$
Lassen
Susanville 20,000$
Lassen County 20,489$
Los Angeles
Agoura Hills 27,852$
Alhambra 114,155$
Arcadia 76,647$
Artesia 22,642$
Avalon 20,000$
Azusa 66,058$
Baldwin Park 100,616$
Bell 48,657$
Bellflower 102,613$
Bell Gardens 56,413$
Beverly Hills 44,827$
Bradbury 20,000$
Burbank 137,384$
Calabasas 32,947$
Carson 121,251$
Cerritos 66,663$
Claremont 47,854$
Commerce 20,000$
Compton 129,260$
Covina 65,070$
Cudahy 32,171$
Culver City 53,229$
Diamond Bar 75,410$
Downey 147,163$
Duarte 29,164$
El Monte 153,774$
El Segundo 22,872$
Gardena 80,167$
Glendale 268,364$
Glendora 68,620$
Hawaiian Gardens 20,000$
Hawthorne 115,127$
Hermosa Beach 26,533$
Hidden Hills 20,000$
Huntington Park 78,322$
Industry 20,000$
Inglewood 145,503$
Irwindale 20,000$
La Canada Flintridge 27,507$
La Habra Heights 20,000$
Lakewood 106,233$
La Mirada 64,805$
Lancaster 212,672$
La Puente 53,599$
La Verne 44,414$
Lawndale 43,923$
Lomita 27,818$
Long Beach 614,483$
Los Angeles 5,146,762$
Lynwood 92,674$
Malibu 20,000$
Manhattan Beach 47,003$
Maywood 37,313$
Monrovia 51,490$
Montebello 83,538$
Monterey Park 80,214$
Norwalk 139,252$
Palmdale 205,724$
Palos Verdes Estates 20,000$
Paramount 73,420$
Pasadena 191,601$
Pico Rivera 83,856$
Pomona 199,487$
Rancho Palos Verdes 55,506$
Redondo Beach 88,220$
Rolling Hills 20,000$
Rolling Hills Estates 20,000$
Rosemead 72,147$
San Dimas 45,619$
San Fernando 33,488$
San Gabriel 53,412$
San Marino 20,000$
Santa Clarita 291,629$
Santa Fe Springs 24,799$
Santa Monica 122,956$
Sierra Madre 20,000$
Signal Hill 20,000$
South El Monte 28,953$
South Gate 127,658$
South Pasadena 34,687$
Temple City 48,533$
Torrance 190,979$
Vernon 20,000$
Walnut 40,152$
West Covina 139,514$
West Hollywood 48,402$
Westlake Village 20,000$
Whittier 114,074$
Los Angeles County 1,344,338$
Madera
Chowchilla 23,751$
Madera 87,811$
Madera County 99,353$
Marin
Belvedere 20,000$
Corte Madera 20,000$
Fairfax 20,000$
Larkspur 20,000$
Mill Valley 20,105$
Novato 71,172$
Ross 20,000$
San Anselmo 20,000$
San Rafael 78,425$
Sausalito 20,000$
Tiburon 20,000$
Marin County 88,750$
Mariposa
Mariposa County 24,678$
Mendocino
Fort Bragg 20,000$
Point Arena 20,000$
Ukiah 21,385$
Willits 20,000$
Mendocino County 77,432$
Merced
Atwater 42,743$
Dos Palos 20,000$
Gustine 20,000$
Livingston 21,283$
Los Banos 57,247$
Merced 120,336$
Merced County 122,103$
Modoc
Alturas 20,000$
Modoc County 20,000$
Mono
Mammoth Lakes 20,000$
Mono County 20,000$
Monterey
Carmel-by-the-Sea 20,000$
Del Rey Oaks 20,000$
Gonzales 20,000$
Greenfield 25,157$
King City 20,665$
Marina 29,771$
Monterey 38,247$
Pacific Grove 21,398$
Salinas 211,143$
Sand City 20,000$
Seaside 43,151$
Soledad 33,095$
Monterey County 141,034$
Napa
American Canyon 28,305$
Calistoga 20,000$
Napa 105,156$
St Helena 20,000$
Yountville 20,000$
Napa County 31,694$
Nevada
Grass Valley 20,000$
Nevada City 20,000$
Truckee 22,286$
Nevada County 86,817$
Orange
Aliso Viejo 66,355$
Anaheim 464,620$
Brea 60,222$
Buena Park 108,080$
Costa Mesa 148,941$
Cypress 64,673$
Dana Point 44,551$
Fountain Valley 73,096$
Fullerton 183,895$
Garden Grove 227,236$
Huntington Beach 259,236$
Irvine 357,197$
Laguna Beach 30,525$
Laguna Hills 41,776$
Laguna Niguel 86,494$
Laguna Woods 22,054$
La Habra 83,399$
Lake Forest 111,899$
La Palma 21,275$
Los Alamitos 20,000$
Mission Viejo 124,465$
Newport Beach 113,640$
Orange 181,187$
Placentia 68,139$
Rancho Santa Margarita 64,217$
San Clemente 85,047$
San Juan Capistrano 47,977$
Santa Ana 435,636$
Seal Beach 33,080$
Stanton 52,924$
Tustin 105,959$
Villa Park 20,000$
Westminster 120,986$
Yorba Linda 90,006$
Orange County 168,623$
Placer
Auburn 20,000$
Colfax 20,000$
Lincoln 66,107$
Loomis 20,000$
Rocklin 93,447$
Roseville 193,659$
Placer County 151,345$
Plumas
Portola 20,000$
Plumas County 22,253$
Riverside
Banning 43,297$
Beaumont 70,123$
Blythe 25,359$
Calimesa 20,000$
Canyon Lake 20,000$
Cathedral City 71,811$
Coachella 63,747$
Corona 223,273$
Desert Hot Springs 40,481$
Eastvale 89,718$
Hemet 111,882$
Indian Wells 20,000$
Indio 121,189$
Jurupa Valley 142,798$
Lake Elsinore 85,962$
La Quinta 55,120$
Menifee 131,767$
Moreno Valley 275,699$
Murrieta 152,078$
Norco 35,263$
Palm Desert 71,705$
Palm Springs 63,654$
Perris 104,606$
Rancho Mirage 25,678$
Riverside 426,367$
San Jacinto 68,265$
Temecula 148,929$
Wildomar 49,567$
Riverside County 512,410$
Sacramento
Citrus Heights 116,192$
Elk Grove 234,644$
Folsom 108,968$
Galt 35,275$
Isleton 20,000$
Rancho Cordova 105,504$
Sacramento 677,363$
Sacramento County 775,495$
San Benito
Hollister 55,302$
San Juan Bautista 20,000$
San Benito County 27,239$
San Bernardino
Adelanto 47,119$
Apple Valley 98,537$
Barstow 32,768$
Big Bear Lake 20,000$
Chino 116,681$
Chino Hills 109,437$
Colton 72,106$
Fontana 281,624$
Grand Terrace 20,000$
Hesperia 127,002$
Highland 73,237$
Loma Linda 33,673$
Montclair 52,957$
Needles 20,000$
Ontario 239,733$
Rancho Cucamonga 230,718$
Redlands 94,345$
Rialto 135,545$
San Bernardino 284,703$
Twentynine Palms 40,325$
Upland 103,997$
Victorville 167,814$
Yucaipa 73,990$
Yucca Valley 30,309$
San Bernardino County 399,624$
San Diego
Carlsbad 152,509$
Chula Vista 360,981$
Coronado 30,344$
Del Mar 20,000$
El Cajon 136,432$
Encinitas 82,718$
Escondido 199,971$
Imperial Beach 37,449$
La Mesa 79,162$
Lemon Grove 35,575$
National City 83,321$
Oceanside 232,847$
Poway 65,205$
San Diego 1,851,693$
San Marcos 127,328$
Santee 75,519$
Solana Beach 20,000$
Vista 136,465$
San Diego County 654,514$
San Francisco
City and County of San Francisco 1,148,659$
San Joaquin
Escalon 20,000$
Lathrop 38,405$
Lodi 91,193$
Manteca 115,547$
Ripon 22,390$
Stockton 421,873$
Tracy 130,344$
San Joaquin County 205,221$
San Luis Obispo
Arroyo Grande 24,046$
Atascadero 39,874$
El Paso de Robles 41,776$
Grover Beach 20,000$
Morro Bay 20,000$
Pismo Beach 20,000$
San Luis Obispo 61,430$
San Luis Obispo County 152,516$
San Mateo
Atherton 20,000$
Belmont 35,739$
Brisbane 20,000$
Burlingame 40,036$
Colma 20,000$
Daly City 143,457$
East Palo Alto 40,828$
Foster City 44,096$
Half Moon Bay 20,000$
Hillsborough 20,000$
Menlo Park 46,697$
Millbrae 30,544$
Pacifica 50,717$
Portola Valley 20,000$
Redwood City 112,744$
San Bruno 59,958$
San Carlos 40,125$
San Mateo 136,172$
South San Francisco 89,074$
Woodside 20,000$
San Mateo County 86,116$
Santa Barbara
Buellton 20,000$
Carpinteria 20,000$
Goleta 43,436$
Guadalupe 20,000$
Lompoc 56,754$
Santa Barbara 123,070$
Santa Maria 141,943$
Solvang 20,000$
Santa Barbara County 175,921$
Santa Clara
Campbell 55,495$
Cupertino 77,953$
Gilroy 75,255$
Los Altos 41,038$
Los Altos Hills 20,000$
Los Gatos 41,465$
Milpitas 100,259$
Monte Sereno 20,000$
Morgan Hill 63,156$
Mountain View 109,638$
Palo Alto 89,759$
San Jose 1,351,654$
Santa Clara 172,504$
Saratoga 41,085$
Sunnyvale 202,777$
Santa Clara County 113,337$
Santa Cruz
Capitola 20,000$
Santa Cruz 74,674$
Scotts Valley 20,000$
Watsonville 68,392$
Santa Cruz County 173,817$
Shasta
Anderson 20,000$
Redding 121,312$
Shasta Lake 20,000$
Shasta County 85,910$
Sierra
Loyalton 20,000$
Sierra County 20,000$
Siskiyou
Dorris 20,000$
Dunsmuir 20,000$
Etna 20,000$
Fort Jones 20,000$
Montague 20,000$
Mount Shasta 20,000$
Tulelake 20,000$
Weed 20,000$
Yreka 20,000$
Siskiyou County 32,777$
Solano
Benicia 36,580$
Dixon 27,511$
Fairfield 155,794$
Rio Vista 20,000$
Suisun City 38,902$
Vacaville 129,609$
Vallejo 155,585$
Solano County 25,109$
Sonoma
Cloverdale 20,000$
Cotati 20,000$
Healdsburg 20,000$
Petaluma 81,164$
Rohnert Park 56,742$
Santa Rosa 226,233$
Sebastopol 20,000$
Sonoma 20,000$
Windsor 37,555$
Sonoma County 176,916$
Stanislaus
Ceres 65,159$
Hughson 20,000$
Modesto 288,641$
Newman 20,000$
Oakdale 31,499$
Patterson 31,586$
Riverbank 34,059$
Turlock 99,153$
Waterford 20,000$
Stanislaus County 149,247$
Sutter
Live Oak 20,000$
Yuba City 93,849$
Sutter County 28,756$
Tehama
Corning 20,000$
Red Bluff 20,000$
Tehama 20,000$
Tehama County 57,380$
Trinity
Trinity County 20,000$
Tulare
Dinuba 35,800$
Exeter 20,000$
Farmersville 20,000$
Lindsay 20,000$
Porterville 79,153$
Tulare 91,843$
Visalia 183,663$
Woodlake 20,000$
Tulare County 189,464$
Tuolumne
Sonora 20,000$
Tuolumne County 64,993$
Ventura
Camarillo 92,449$
Fillmore 21,754$
Moorpark 48,213$
Ojai 20,000$
Oxnard 269,467$
Port Hueneme 31,678$
San Buenaventura 139,281$
Santa Paula 41,275$
Simi Valley 164,270$
Thousand Oaks 165,527$
Ventura County 122,004$
Yolo
Davis 91,907$
West Sacramento 71,803$
Winters 20,000$
Woodland 80,999$
Yolo County 34,653$
Yuba
Marysville 20,000$
Wheatland 20,000$
Yuba County 84,432$
Special Districts
Almonte Sanitary District 20,000$
Alto Sanitary District 20,000$
Armona Community Services District 20,000$
Athens/Woodcrest/Olivita Garbage Disposal District 60,125$ Avila Beach Community Services District 20,000$
Bear Valley Community Services District 20,000$
Bell Canyon Community Services District 20,000$
Belvedere Garbage Disposal District 192,365$
Big Bear City Community Services District 20,000$
Biola Community Services District 20,000$
Bolinas Community Public Utility District 20,000$
Bryon Sanitary District 20,000$
California Pines Community Services District 20,000$
Cambria Community Services District 20,000$
Cameron Park Community Services District 20,104$
Capistrano Bay Community Services District 20,000$
Castro Valley Sanitary District 72,214$
Cayucos Sanitary District 20,000$
Channel Islands Beach Community Services District 20,000$ Chester Public Utility District 20,000$
Costa Mesa Sanitary District 156,658$
De Luz Community Services District 20,000$
Del Rey Community Services District 20,000$
El Dorado Hills Community Services District 60,042$
Florence/Firestone/Willowbrook Garbage Disposal District 160,804$ Granada Community Services District 20,000$
Ground Squirrel Hollow Community Services District 20,000$ Heber Public Utility District 20,000$
Helendale Community Services District 20,000$
Heritage Ranch Community Services District 20,000$
Home Garden Community Services District 20,000$
Homestead Valley Sanitary District 20,000$
Kensington Community Services District 20,000$
Kettleman City Community Services District 20,000$
Kirkwood Meadows Public Utility District 20,000$
Las Gallinas Sanitary District 40,369$
Lennox Garbage Disposal District 35,046$
Los Osos Community Services District 20,000$
Malibu Garbage Disposal District 20,000$
Marin City Community Services District 20,000$
McCloud Community Services District 20,000$
Mesa Heights Garbage Disposal District 25,625$
Midway City Sanitary District 131,428$
Montara Water and Sanitary District 20,000$
Mountain House Community Services District 33,154$
Mt. View Sanitary District 39,798$
Nipomo Community Services District 24,861$
Novato Sanitary District 70,691$
Oceano Community Services District 20,000$
Oro Loma Sanitary District 178,084$
Pebble Beach Community Services District 20,000$
Phelan Pinon Hills Community Services District 20,000$
Rancho Murieta Community Services District 20,000$
Rodeo Sanitary District 20,000$
Rubidoux Community Services District 49,550$
San Miguel Community Services District 20,000$
San Simeon Community Services District 20,000$
Santa Lucia Community Services District 20,000$
Sierra Resource Conservation District 656,807$
Squaw Valley Public Services District 20,000$
Stallian Springs Community Services District 20,000$
Stinson Beach County Water District 20,000$
Stratford Irrigation District 20,000$
Strawberry Recreation District 20,000$
Sunset Beach Sanitary District 20,000$
Tamalpais Community Services District 20,000$
Templeton Community Services District 20,000$
Walnut Park Garbage Disposal District 23,529$
West Bay Sanitary District 73,158$
Woodbridge Sanitary District 20,000$
Wrightwood Community Services District 20,000$
NOTE: Funding amounts are subject to change depending on the applicant pool.

CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 1 Exhibit A
Terms and Conditions
SB 1383 Local Assistance Grant Program
Fiscal Year 2021–22
Th
e following terms used in this Grant Agreement (Agreement) have the meanings given to them below, unless the context clearly indicates otherwise:
• "CalRecycle" means the Department of Resources Recycling and Recovery. • "Director" means the Director of CalRecycle or his or her designee. • "Grant Agreement" and "Agreement" means all documents comprising the agreement between CalRecycle and the grantee for this grant. • "Grant Manager" means CalRecycle staff person responsible for monitoring the grant.
• "Grantee" means the recipient of funds pursuant to this Agreement. • "Program" means the SB 1383 Local Assistance Grant Program. • "State" means the State of California, including, but not limited to, CalRecycle and/or its designated officer.

Air or Water Pollution Violation
The grantee shall not be:
(a) In violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district. (b) Out of compliance with any final cease and desist order issued pursuant to Water Code Section 13301 for violation of waste discharge requirements or discharge prohibitions.
(c) Finally determined to be in violation of provisions of federal law relating to air or water pollution.

Amendment
No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph.

Americans with Disabilities Act
The grantee assures the state that it complies with the Americans with Disabilities Act of 1990 (ADA) (42 U.S.C.§ 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA.

ATTACHMENT C
CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 2 Assignment, Successors, and Assigns
(a) This Agreement may not be assigned by the grantee, either in whole or in part, without CalRecycle’s prior written consent.
(b) The provisions of this Agreement shall be binding upon and inure to the benefit of CalRecycle, the grantee, and their respective successors and assigns.

Audit/Records Access
The grantee agrees that CalRecycle, the Department of Finance, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The grantee agrees to maintain such records for possible audit for a minimum of three (3) years after final payment date or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The grantee agrees to allow the designated representative(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the grantee agrees to include a similar right of the State to audit records and interview staff in any contract or subcontract related to performance of this Agreement.

[It may be helpful to share the Terms and Conditions (Exhibit A) and Procedures and Requirements (Exhibit B) with your finance department, contractors and subcontractors.

Examples of audit documentation include, but are not limited to: expenditure ledger, payroll register entries and time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts, change orders, invoices, and/or cancelled checks.]

Authorized Representative
The grantee shall continuously maintain a representative vested with signature authority authorized to work with CalRecycle on all grant-related issues. The grantee shall, at all times, keep the Grant Manager informed as to the identity and contact information of the authorized representative.

Availability of Funds
CalRecycle's obligations under this Agreement are contingent upon and subject to the availability of funds appropriated for this grant.

Bankruptcy/Declaration of Fiscal Emergency Notification If the grantee files for protection under Chapter 9 of the U.S. Bankruptcy Code (11 U.S.C. §901 et seq.) or declares a fiscal emergency at any time during the Grant Term, the grantee shall notify CalRecycle within 15 days of such filing or declaration, pursuant to the procedures set forth in the section entitled “Communications” herein.

CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 3 Charter Cities
If the grantee is a charter city, a joint powers authority that includes one or more charter cities, or the regional lead for a regional program containing one or more charter cities, the grantee shall not receive any grant funding if such funding is prohibited by Labor Code section 1782. If it is determined that Labor Code section 1782 prohibits funding for the grant project, this Agreement will be terminated and any disbursed grant funds shall be returned to CalRecycle.

Child Support Compliance Act
For any agreement in excess of $100,000, the grantee acknowledges that:
(a) The grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code Section 5200 et seq.
(b) The grantee, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees, and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

Communications
All communications from the grantee to CalRecycle shall be directed to the Grant Manager. All notices, including reports and payment requests, required by this Agreement shall be given in writing by email, letter, or fax to the Grant Manager as identified in the Procedures and Requirements (Exhibit B). If an original document is required, prepaid mail or personal delivery to the Grant Manager is required following the email or fax.

Compliance
The grantee shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits. The grantee shall provide evidence, upon request, that all local, state, and/or federal permits, licenses, registrations, and approvals have been secured for the purposes for which grant funds are to be expended. The grantee shall maintain compliance with such requirements throughout the Grant Term. The grantee shall ensure that the requirements of the California Environmental Quality Act are met for any approvals or other requirements necessary to carry out the terms of this Agreement. The grantee shall ensure that all of grantee’s contractors and subcontractors have all local, state, and/or federal permits, licenses, registrations, certifications, and approvals required to perform the work for which they are hired. Any deviation from the requirements of this section shall result in non- payment of grant funds.

Conflict of Interest
The grantee needs to be aware of the following provisions regarding current or former state employees. If the grantee has any questions on the status of any person CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 4 rendering services or involved with this Agreement, CalRecycle must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code, § 10410):
(a) No officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required as a condition of regular state employment. (b) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code, § 10411):
(a) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
(b) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the twelve month period prior to his or her leaving state service.

If the grantee violates any provisions of above paragraphs, such action by the grantee shall render this Agreement void. (Pub. Contract Code, § 10420).

Contractors/Subcontractors
The grantee will be entitled to make use of its own staff and such contractors and subcontractors as are mutually acceptable to the grantee and CalRecycle. Any change in contractors or subcontractors must be mutually acceptable to the parties.

Immediately upon termination of any such contract or subcontract, the grantee shall notify the Grant Manager.

Nothing contained in this Agreement or otherwise, shall create any contractual relation between CalRecycle and any contractors or subcontractors of grantee, and no agreement with contractors or subcontractors shall relieve the grantee of its responsibilities and obligations hereunder. The grantee agrees to be as fully responsible to CalRecycle for the acts and omissions of its contractors and subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the grantee. The grantee's obligation to pay its contractors and subcontractors is an independent obligation from CalRecycle’s obligation to make payments to the grantee. As a result, CalRecycle shall have no obligation to pay or to enforce the payment of any moneys to any contractor or subcontractor.

Copyrights
Grantee retains title to any copyrights or copyrightable material produced pursuant to this Agreement. grantee hereby grants to CalRecycle a royalty-free, nonexclusive, CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 5 transferable, world-wide license to reproduce, translate, and distribute copies of any and all copyrightable materials produced pursuant this Agreement, for nonprofit, non- commercial purposes, and to have or permit others to do so on CalRecycle’s behalf.

Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to CalRecycle pursuant to this section.

Corporation Qualified to do Business in California
When work under this Agreement is to be performed in California by a corporation, the corporation shall be in good standing and currently qualified to do business in the State. "Doing business" is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit.

Discharge of Grant Obligations
The grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by CalRecycle. If the grantee is a non-profit entity, the grantee’s Board of Directors shall accept and certify as accurate the final report prior to its submission to CalRecycle.

Disclaimer of Warranty
CalRecycle makes no warranties, express or implied, including without limitation, the implied warranties of merchantability and fitness for a particular purpose, regarding the materials, equipment, services or products purchased, used, obtained and/or produced with funds awarded under this Agreement, whether such materials, equipment, services or products are purchased, used, obtained and/or produced alone or in combination with other materials, equipment, services or products. No CalRecycle employees or agents have any right or authority to make any other representation, warranty or promise with respect to any materials, equipment, services or products, purchased, used, obtained, or produced with grant funds. In no event shall CalRecycle be liable for special, incidental or consequential damages arising from the use, sale or distribution of any materials, equipment, services or products purchased or produced with grant funds awarded under this Agreement.

Discretionary Termination
The Director shall have the right to terminate this Agreement at his or her sole discretion at any time upon 30 days written notice to the grantee. Within 45 days of receipt of written notice, grantee is required to:
(a) Submit a final written report describing all work performed by the grantee. (b) Submit an accounting of all grant funds expended up to and including the date of termination.
(c) Reimburse CalRecycle for any unspent funds.

Disputes
In the event of a dispute regarding performance under this Agreement or interpretation of requirements contained therein, the grantee may, in addition to any other remedies CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 6 that may be available, provide written notice of the particulars of such dispute to the Branch Chief of Financial Resources Management Branch, Department of Resources Recycling and Recovery, PO Box 4025, Sacramento, CA 95812-4025. Such written notice must contain the grant number.

Unless otherwise instructed by the Grant Manager, the grantee shall continue with its responsibilities under this Agreement during any dispute.

Drug-Free Workplace Certification
The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California, that the grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and will provide a drug-free workplace by taking the following actions:
(a) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions that will be taken against employees for violations. (b) Establish a drug-free awareness program to inform employees about all of the following:
(1) The dangers of drug abuse in the workplace.
(2) The grantee's policy of maintaining a drug-free workplace. (3) Any available counseling, rehabilitation, and employee assistance programs. (4) Penalties that may be imposed upon employees for drug abuse violations. (c) Require that each employee who works on the grant:
(1) Receive a copy of the drug-free policy statement of the grantee. (2) Agrees to abide by the terms of such statement as a condition of employment on the grant.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future State agreements if CalRecycle determines that the grantee has made a false certification, or violated the certification by failing to carry out the requirements as noted above.

Effectiveness of Agreement
This Agreement is of no force or effect until signed by both parties.

Entire Agreement
This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties.

Environmental Justice
In the performance of this Agreement, the grantee shall conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of the state.

CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 7 Failure to Perform as Required by this Agreement
CalRecycle will benefit from the grantee's full compliance with the terms of this Agreement only by the grantee's:
(a) Investigation and/or application of technologies, processes, and devices which support reduction, reuse, and/or recycling of wastes.
(b) Cleanup of the environment.
(c) Enforcement of solid waste statutes and regulations, as applicable.

Therefore, the grantee shall be in compliance with this Agreement only if the work it performs results in:
(a) Application of information, a process, usable data or a product which can be used to aid in reduction, reuse, and/or recycling of waste.
(b) The cleanup of the environment.
(c) The enforcement of solid waste statutes and regulations, as applicable.

If the Grant Manager determines that the grantee has not complied with the Grant Agreement, the grantee may forfeit the right to reimbursement of any grant funds not already paid by CalRecycle, including, but not limited to, the 10 percent withhold.

Force Majeure
Neither CalRecycle nor the grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by CalRecycle or the grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party.

Forfeit of Grant Funds/Repayment of Funds Improperly
Expended
If grant funds are not expended, or have not been expended, in accordance with this Agreement, or if real or personal property acquired with grant funds is not being used, or has not been used, for grant purposes in accordance with this Agreement, the Director, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the 10 percent withhold, and/or to repay to CalRecycle any funds improperly expended.

Generally Accepted Accounting Principles
The grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures.

Grant Manager
The Grant Manager’s responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to CalRecycle pursuant to this Agreement. The Grant Manager may monitor grantee performance to ensure that the grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Manager does not have the authority to approve any deviation from or revision to the Terms and Conditions CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 8 (Exhibit A) or the Procedures and Requirements (Exhibit B), unless such authority is expressly stated in the Procedures and Requirements (Exhibit B).

Grantee Accountability
The grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to CalRecycle, the grantee is responsible for repayment of the funds to CalRecycle.

Grantee's Indemnification and Defense of the State
The grantee agrees to indemnify, defend and save harmless the state and CalRecycle, and their officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the grantee as a result of the performance of this Agreement.

Grantee's Name Change
A written amendment is required to change the grantee's name as listed on this Agreement. Upon receipt of legal documentation of the name change, CalRecycle will process the amendment. Payment of Payment Requests presented with a new name cannot be paid prior to approval of the amendment.

In Case of Emergency
In the event of an emergency, or where there is an imminent threat to public health and safety or the environment, the grantee may choose, at its own risk, to incur grant- eligible expenses not previously included in the approved Budget, subject to subsequent approval by the Grant Manager of both the Budget change and the need to implement the Budget change on an emergency basis. The grantee shall notify the Grant Manager of the emergency and the Budget change at the earliest possible opportunity. CalRecycle reserves the right to accept or reject the grantee’s determination that the circumstances constituted an emergency or a threat to public health and safety or the environment. If the Grant Manager determines that the circumstances did not constitute an emergency or a threat to public health or safety, the Budget change will be disallowed.

No Agency Relationship Created/Independent Capacity
The grantee and the agents and employees of grantee, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of CalRecycle.

CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 9 No Waiver of Rights
CalRecycle shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by CalRecycle. No delay or omission on the part of CalRecycle in exercising any rights shall operate as a waiver of such right or any other right. A waiver by CalRecycle of a provision of this Agreement shall not prejudice or constitute a waiver of CalRecycle’s right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by CalRecycle, nor any course of dealing between CalRecycle and grantee, shall constitute a waiver of any of CalRecycle’s rights or of any of grantee’s obligations as to any future transactions. Whenever the consent of CalRecycle is required under this Agreement, the granting of such consent by CalRecycle in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of CalRecycle.

Non-Discrimination Clause
(a) During the performance of this Agreement, grantee and its contractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment on the bases enumerated in Government Code Section 12900 et seq.
(b) The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California that the grantee has, unless exempted, complied with the nondiscrimination program requirements (Gov. Code, § 12990, subd. (a-f) and California Code of Regulations, Title 2, Section 8103). (Not applicable to public entities.)

Order of Precedence
The performance of this grant shall be conducted in accordance with the Terms and Conditions (Exhibit A), Procedures and Requirements (Exhibit B), Project Summary/Statement of Use, Work Plan, and Budget of this Agreement, or other combination of Exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as “Terms”). Grantee’s CalRecycle-approved Application (Grantee’s Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply:
(a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions
(c) Procedures and Requirements
(d) Project Summary/Statement of Use
(e) Budget
(f) Work Plan
(g) Grantee’s Application
(h) All other attachments hereto, including any that are incorporated by reference.

Ownership of Drawings, Plans and Specifications
The grantee shall, at the request of CalRecycle or as specifically directed in the Procedures and Requirements (Exhibit B), provide CalRecycle with copies of any data, drawings, design plans, specifications, photographs, negatives, audio and video CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 10 productions, films, recordings, reports, findings, recommendations, and memoranda of every description or any part thereof, prepared under this Agreement. Grantee hereby grants to CalRecycle a royalty-free, nonexclusive, transferable, world-wide license to reproduce, translate, and distribute copies of any and all such materials produced pursuant to this Agreement, for nonprofit, non-commercial purposes, and to have or permit others to do so on CalRecycle’s behalf.

Payment
(a) The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Work Plan, if applicable, which is attached hereto and incorporated herein by this reference. CalRecycle shall reimburse the grantee for only the work and tasks specified in the Work Plan or the Grantee’s Application at only those costs specified in the Budget and incurred in the term of the Agreement. (b) The grantee shall carry out the work described in the Work Plan or in the Grantee’s Application in accordance with the approved Budget, and shall obtain the Grant Manager’s written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee’s Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the grantee fails to obtain such prior written approval, the Director, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. (c) The grantee shall request reimbursement in accordance with the procedures described in the Procedures and Requirements (Exhibit B). (d) Ten percent will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld pursuant to CalRecycle’s 10 percent) retention policy. (e) Lodgings, Meals and Incidentals: Grantee’s Per Diem eligible costs are limited to the amounts authorized in the California State Administrative Manual (contact the Grant Manager for more information).
(f) Payment will be made only to the grantee.
(g) Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements (Exhibit B).

Personnel Costs
If there are eligible costs pursuant to Exhibit B, Procedures and Requirements, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for his or her regular job duties, including a proportionate share of any benefits to which the employee is entitled, unless otherwise specified in the Procedures and Requirements (Exhibit B).

Real and Personal Property Acquired with Grant Funds
(a) All real and personal property, including equipment and supplies, acquired with grant funds shall be used by the grantee only for the purposes for which CalRecycle CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 11 approved their acquisition for so long as such property is needed for such purposes, regardless of whether the grantee continues to receive grant funds from CalRecycle for such purposes. In no event shall the length of time during which such property, including equipment and supplies, acquired with grant funds, is used for the purpose for which CalRecycle approved its acquisition be less than five (5) years after the end of the grant term, during which time the property, including equipment and supplies, must remain in the State of California.
(b) Subject to the obligations and conditions set forth in this section, title to all real and personal property acquired with grant funds, including all equipment and supplies, shall vest upon acquisition in the grantee. The grantee may be required to execute all documents required to provide CalRecycle with a security interest in any real or personal property, including equipment and supplies, and it shall be a condition of receiving this grant that CalRecycle shall be in first priority position with respect to the security interest on any such property acquired with the grant funds, unless pre- approved in writing by the Grant Manager that CalRecycle will accept a lower priority position with respect to the security interest on the property. Grantee shall inform any lender(s) from whom it is acquiring additional funding to complete the property purchase of this grant condition.
(c) The grantee may not transfer Title to any real or personal property, including equipment and supplies, acquired with grant funds to any other entity without the express authorization of CalRecycle.
(d) CalRecycle will not reimburse the grantee for the acquisition of equipment that was previously purchased with CalRecycle grant funds, unless the acquisition of such equipment with grant funds is pre-approved in writing by the Grant Manager. In the event of a question concerning the eligibility of equipment for grant funding, the burden will be on the grantee to establish the pedigree of the equipment.

Reasonable Costs
A cost is reasonable if, in its nature or amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. Consideration will be given to:
(a) Whether the cost is of a type generally recognized as ordinary and necessary for the performance of the grant.
(b) The restraints or requirements imposed by such factors as generally accepted sound business practices, arms-length bargaining, federal and state laws and regulations, and the terms and conditions of this Agreement.
(c) Whether the individuals concerned acted with prudence in the circumstances, considering their responsibilities to the organization, its members, employees, clients, and the public at large.
(d) Significant deviations from the established practices of the organization which may unjustifiably increase the grant costs.

Recycled-Content Paper
All documents submitted by the grantee must be printed double-sided on recycled- content paper containing 100 percent post-consumer fiber. Specific pages containing full color photographs or other ink-intensive graphics may be printed on photographic paper.

CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 12 Reduction of Waste
In the performance of this Agreement, grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable, or recyclable products; discretion in the amount of materials used; alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate.

Reduction of Waste Tires
Unless otherwise provided for in this Agreement, in the performance of this Agreement, for all purchases made with grant funds, including, but not limited to equipment and tire- derived feedstock, the grantee shall purchase and/or process only California waste tires and California waste tire-derived products. As a condition of final payment under this Agreement, the grantee must provide documentation substantiating the source of the tire materials used during the performance of this Agreement to the Grant Manager.

Reimbursement Limitations
Under no circumstances shall the grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other CalRecycle funded program.

All costs charged against the Agreement shall be net of all applicable credits. The term “applicable credits” refers to those receipts or reductions of expenditures that operate to offset or reduce expense items that are reimbursable under this Agreement. Applicable credits may include, but are not necessarily limited to, rebates or allowances, discounts, credits toward subsequent purchases, and refunds. Grantee shall, where possible, deduct the amount of the credit from the amount billed as reimbursement for the cost, or shall deduct the amount of the credit from the total billed under a future invoice.

Reliable Contractor Declaration
Prior to authorizing any contractor or subcontractor to commence work under this Grant, the grantee shall submit to CalRecycle a Reliable Contractor Declaration (CalRecycle 168) from the contractor or subcontractor, signed under penalty of perjury, disclosing whether of any of the events listed in Section 17050 of Title 14, California Code of
Regulations, Natural Resources (https://www.calrecycle.ca.gov/laws/regulations/title14), Division 7, has occurred with respect to the contractor or subcontractor within the preceding three (3) years. If a contractor is placed on CalRecycle’s Unreliable List after award of this Grant, the grantee may be required to terminate that contract.

Remedies
Unless otherwise expressly provided herein, the rights and remedies hereunder are in addition to, and not in limitation of, other rights and remedies under this Agreement, at law or in equity, and exercise of one right or remedy shall not be deemed a waiver of any other right or remedy.

CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 13 Self-Dealing and Arm’s Length Transactions
All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm’s-length transactions and not the result of, or motivated by, self-dealing on the part of the grantee or any employee or agent of the grantee. For purposes of this provision, “arm’s-length transactions” are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity’s business and the entity chooses the lowest of the resulting bids. “Self-dealing” is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended.

Severability
If any provisions of this Agreement are found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement without affecting any other provision of this Agreement. To the full extent, however, that the provisions of such applicable law may be waived, they are hereby waived to the end that this Agreement be deemed to be a valid and binding agreement enforceable in accordance with its terms.

Site Access
The grantee shall allow the state to access sites at which grant funds are expended and related work being performed at any time during the performance of the work and for ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved.

Stop Work Notice
Immediately upon receipt of a written notice from the Grant Manager to stop work, the grantee shall cease all work under this Agreement.

Termination for Cause
CalRecycle may terminate this Agreement and be relieved of any payments should the grantee fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, CalRecycle may proceed with the work in any manner deemed proper by CalRecycle. All costs to CalRecycle shall be deducted from any sum due the grantee under this Agreement. Termination pursuant to this section may result in forfeiture by the grantee of any funds retained pursuant to CalRecycle’s 10 percent retention policy.

Time is of the Essence
Time is of the essence to this Agreement.

Tolling of Statute of Limitations
The statute of limitations for bringing any action, administrative or civil, to enforce the terms of this Agreement or to recover any amounts determined to be owing to CalRecycle’s Non-Competitive Grant Terms and Conditions – Revised 3/30/21 14 CalRecycle as the result of any audit of the grant covered by this Agreement shall be tolled during the period of any audit resolution, including any appeals by the grantee to the Director.

Union Organizing
By signing this Agreement, the grantee hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Agreement and hereby certifies that:
(a) No grant funds disbursed by this grant will be used to assist, promote, or deter union organizing by employees performing work under this Agreement. (B) If the grantee makes expenditures to assist, promote, or deter union organizing, the grantee will maintain records sufficient to show that no state funds were used for those expenditures, and that grantee shall provide those records to the Attorney General upon request.

Venue/Choice of Law
(a) All proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder shall be held in Sacramento County, California. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California. (b) The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder.

Waiver of Claims and Recourse against the State
The grantee agrees to waive all claims and recourse against the state, its officials, officers, agents, employees, and servants, including, but not limited to, the right to contribution for loss or damage to persons or property arising out of, resulting from, or in any way connected with or incident to this Agreement. This waiver extends to any loss incurred attributable to any activity undertaken or omitted pursuant to this Agreement or any product, structure, or condition created pursuant to, or as a result of, this Agreement.

Work Products
Grantee shall provide CalRecycle with copies of all final products identified in the Work Plan. Grantee shall also provide CalRecycle with copies of all public education and advertising material produced pursuant to this Agreement.

Workers’ Compensation/Labor Code
The grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers’ Compensation or to undertake self-insurance in accordance with the Labor Code, and the grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement.

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
1 January 2022
Department of Resources Recycling and Recovery
Exhibit B
Procedures and Requirements
SB 1383 Local Assistance Grant
Program
First Round Funding
Fiscal Year 2021–22
Copies of these Procedures and Requirements must be shared with both the Grantee’s Finance Department and the staff responsible for implementing the grant activities.

ATTACHMENT D

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
2 Table of Contents

Introduction ................................................................................................................... 3 Milestones ...................................................................................................................... 3 Grants Management System (GMS) ............................................................................. 3 Accessing the Grant .................................................................................................... 3 Contact Updates .......................................................................................................... 4 Prior to Commencing Work .......................................................................................... 5 Reliable Contractor Declaration ................................................................................... 5 Grant Term ..................................................................................................................... 6 Eligible Costs ............................................................................................................... 6 Ineligible Costs ............................................................................................................ 7 Modifications ................................................................................................................ 8 Acknowledgements ...................................................................................................... 8 Reporting Requirements .............................................................................................. 9 Electronic and Original Signatures............................................................................... 9 Progress Report......................................................................................................... 10 Final Report ............................................................................................................... 10 Grant Payment Information ........................................................................................ 10 Expenditure Itemization Summary and Documentation ......................................... 11 Unspent Funds ....................................................................................................... 12 Audit Considerations .................................................................................................. 12

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
3 Introduction
The Department of Resources Recycling and Recovery (CalRecycle) administers the SB 1383 Local Assistance Grant Program. These Procedures and Requirements describe project and reporting requirements, report due dates, report contents, grant payment conditions, eligible and ineligible project costs, project completion and closeout procedures, and records and audit requirements.

This document is attached to, and incorporated by reference, into the Grant Agreement.

Milestones
April 1, 2022: Grant Term Begins
October 3, 2022: Expenditure Itemization Summary 1 Due
• C overing expenses from April 1, 2022 through October 2, 2022 April 3, 2023: Expenditure Itemization Summary 2 Due
• C overing expenses from October 3, 2022 through April 2, 2023 October 2, 2023: Expenditure Itemization Summary 3 Due
• C overing expenses from April 3, 2023 through October 1, 2023 April 2, 2024: Expenditure Itemization Summary 4 Due
• C overing expenses from October 2, 2023 through April 2, 2024 April 2, 2024: Final Report Due
• C overing activities from April 1, 2022 through April 2, 2024 April 2, 2024: Grant Term End

Note: These dates are subject to change. If they change, Grant Managers will notify the Awardees immediately.

Grants Management System (GMS)
GMS is CalRecycle’s web-based grant application and Grants Management System.

Access to GMS is secure; grantees must log in using a WebPass. WebPass accounts are tied to a specific email address. If an email address changes, or if it becomes inactive, the grantee must create a new WebPass account to continue accessing GMS.

Establish or manage a WebPass at CalRecycle’s WebPass page (https://secure.calrecycle.ca.gov/WebPass/).

Accessing the Grant
Grantees must log in to GMS (https://secure.calrecycle.ca.gov/Grants) using their web pass. After logging in, locate the grant in the My Awarded/Open Grants table and select the Grant Management link. The Grant Management Module includes the following sections:

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
4 • Summary tab: Shows approved budget, paid and remaining amounts. (This section is available to the grantee in read-only mode.) • Payment Request tab: Grantee uploads expenditure documentation. • Reports tab: Grantee uploads required reports.
• Documents tab: Grantee uploads all other grant documents that are not supporting documents for an expenditure or a report. This section also provides access to documents that were uploaded within other sections of GMS.

Follow the instructions in GMS to work in the system. The following sections describe the reports, transactions, and supporting documents CalRecycle requires.

Contact Updates
Access to the grant is limited to those listed in the Contacts tab of the Application Module with the “Allow Access” check box marked. A contact may be listed but not granted access by not checking the box. Please note, if a contact is granted access to a grant they will be able to edit contacts, submit payment requests, upload reports, and view all documents. Those with access may update contact information for all contact types except Signature Authority. Email the assigned Grant Manager regarding any changes to Signature Authority information.

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
5 Prior to Commencing Work
Prior to commencing work under this grant, the grantee’s Grant Manager or primary contact and authorized grant Signature Authority should review the Terms and Conditions (Exhibit A) and the Procedures and Requirements (Exhibit B) to identify key grant administrative requirements. Evaluation of the grantee’s compliance with these requirements is a major focus of grant audits.

Reliable Contractor Declaration
Prior to authorizing a contractor or subcontractor to commence work under this grant, the grantee shall submit to the Grant Manager a declaration from the contractor or subcontractor, signed under penalty of perjury, stating that within the preceding three (3) years, none of the events listed in section 17050 of Title 14 (https://www.calrecycle.ca.gov/Laws/Regulations/Title14/), California Code of Regulations, Natural Resources, Division 7, has occurred with respect to the contractor or subcontractor. The grantee must submit this form for each contractor and subcontractor working under the grant.

If a contractor or subcontractor is placed on the CalRecycle Unreliable Contractor List

(https://www.calrecycle.ca.gov/Funding/Unreliability/) after award of this grant, the grantee may be required to terminate the contract. Obtain the Reliable Contractor Declaration form (CalRecycle 168) from CalRecycle's Grant Forms web page (https://www.calrecycle.ca.gov/Funding/Forms/).

The grantee must upload a scanned copy of each signed Reliable Contractor Declaration form in GMS. To upload the form:

1. Go to the Reports tab.

2. Click on Reliable Contractor Declaration under Report Type.

3. Click the Add Document button.

4. Select Reliable Contractor Declaration in the Document Type drop down box, enter a document title, click the Browse button to search and upload the document, and then Save.

5. Click on the Submit Report button.

For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
6 Grant Term
The Grant Term begins on April 1, 2022 and ends on April 2, 2024. The grantee must make all grant-eligible program expenditures and incur all grant-eligible costs within this period. Expenditures made or costs incurred prior to April 1, 2022 or after the grant term end date will be considered ineligible.

The Final Report, final Expenditure Itemization Summary, and Certification Document are due on April 2, 2024.

Eligible Costs
Grantees may incur eligible costs only during the Grant Term, which starts on April 1, 2022 and ends April 2, 2024. All grant expenditures must be for activities, products, and costs specifically included in the approved Budget. Costs must be incurred after the term start date. All services must be provided and goods received during this period in order to be eligible costs.

Eligible costs include:
• Personnel
• Consultants
• Safety Equipment
• Vehicles/Trucks
o F or compost procurement activities - Vehicles/tractors, turf tires, fork lifts or compost slingers
Note: The Grantee needs to own and control the vehicle, however they may allow participants to use the vehicle for grant implementation purposes only.

• Education and Outreach materials
o Print Media
o Television, radio, video, and social media
o Materials offered in other languages
• Door-to-Door Outreach
• Signage
• Recordkeeping or tracking software
o Software to match donor with food bank
o Recordkeeping/reporting software
o Procurement tracking software
o Apps for food recovery
• Inspections and Enforcement
• Training
• Tablet/Electronic Devices (seven inches or more measured diagonally) used for the purposed of organic tracking and Education and Outreach o Maximum price of $500 (excluding sales tax) and limit to one (exceptions may be approved on a case-by-case basis)
o Accessories used for security, protection, and charging

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
7 • Equipment
o For larger items, The Grantee needs to own and control the equipment, however, they may allow participants use of said equipment for grant implementation purposes.
• Bins (green and blue only) and lids
o Includes, but is not limited to, curbside, small household food waste pail, labeling, and liners
• Procurement of recovered/recycled organic products
• Equipment
o Food distribution - included refrigeration, coolers, and packing materials

Ineligible Costs
Any costs not specifically included in the approved Budget and not directly related to grant implementation will be considered ineligible. The grantee should contact the Grant Manager if clarification is needed.

Ineligible costs include, but are not limited to:
• Costs incurred prior to April 1, 2022 or after April 2, 2024 • Development, purchase, or distribution of strictly promotional give-away items Stuff We All Get
, (SWAG) (https://www.calrecycle.ca.gov/Funding/SWAG/)
• Purchase or lease of land or buildings
• Equipment or services not directly related to grant implementation • Food dehydrators or liquefiers
• Disposal costs
• Costs currently covered by or incurred under any other CalRecycle loan, grant, or contract
• Cell phones
• Purchase of data plans and/or mobile service plans/hotspots • Costs related to website host and web page domain
• Audit expenses
• Sponsorship or licensing fees for events/programs
• Out-of-state travel
• Conferences and symposiums
• Food or beverages (e.g., as part of meetings, workshops, or events) • Travel costs exceeding the state-approved rates for mileage, per diem, lodging, etc.
o Refer to the Memorandum
(https://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx) for travel policies.
o Reimbursement rates are subject to change at any time by the State of California without prior notification.
• Personnel costs not directly related to grant activities • Fines or penalties due to violation of federal, state, or local laws, ordinances, or regulations
• Any costs for construction projects by charter cities prohibited by Labor Code section 1782
• Any costs not consistent with local, state, or federal laws, guidelines, and regulations

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
8 • Costs deemed unreasonable or not related to the project by the Grant Manager

Modifications
The grantee must submit any proposed revision(s) to the project in writing to the Grant Manager. The grantee may not incur costs or make expenditures based on the revision without first receiving the Grant Manager’s written approval. Proposed revisions must be accompanied by a summary of proposed changes or modifications, including justification for the proposed changes. If approved, the Grant Manager will upload the final revised changes to GMS and notify the grantee. The grantee should retain the approval document(s) for audit purposes. See the “Audit Record/Access” section of the Terms and Conditions (Exhibit A).

Acknowledgements
The grantee shall acknowledge CalRecycle’s support each time a project is funded, in whole or in part, by this Agreement is publicized in any medium, including news media, brochures, or other types of promotional materials. The acknowledgement of CalRecycle’s support must incorporate the CalRecycle logo. Initials or abbreviations for CalRecycle shall not be used. The Grant Manager may approve deviation from this requirement on a case-by-case basis where such deviation is consistent with CalRecycle’s Communication Strategy and Outreach Plan.

The following items require acknowledgement of funding from CalRecycle and pre- approval from the CalRecycle Grant Manager prior to incurring the expense:
• All television, radio and video scripts
• Functional premiums, if the per unit price is greater than $6.00 • Advertisements
• Audio and/or visual material
• Brochures
• Newspaper ads
• Pamphlets
• Other outreach

All publicity and education materials must include the following:

1. “Funded by a grant from CalRecycle.” Exception: The acknowledgement line is not required on small items where space constraints would not allow for this line or if it would interfere with the message.
o There are two acceptable Spanish translations: “Financiado por una beca del CalRecycle” or “Patrocinado por fondos del CalRecycle.” For other languages, the Grantee must work with a certified translator or person fluent in reading and writing that language. All exceptions must be pre- approved in writing by the CalRecycle Grant Manager.

2. CalRecycle logo
(https://www.calrecycle.ca.gov/gallery/) as reflected on the CalRecycle website, can be obtained from the Office of Public Affairs at [email protected].

3. Press Releases – the only requirement is to place the name of “CalRecycle” as an acknowledgement in the body of the release.

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
9 Reporting Requirements
The Grant Agreement requires a Final Report; however, the Grant Manager may require additional status information at any time during the Grant Term. Failure to submit the Final Report with appropriate documentation by the due date may result in forfeiture by the grantee of any unspent funds received under this agreement, and repayment of all funds to CalRecycle.

The grantee must upload all reports in GMS. For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above).

To upload a report:

1. Go to the Reports tab.

2. Click on the appropriate Report Type.

3. Click on the Add Document button.

4. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save.
• Select the Back button to upload another document and continue the process until all required documents as listed below are uploaded. • The maximum allowable file size for each document is 35MB.

5. Click the Submit Report button to complete your report submittal. The Submit Report button will not be enabled until all required reporting documents are uploaded.

Failure to comply with the specified reporting requirements may be considered a breach of the Grant Agreement and may result in the termination of the Grant Agreement, and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. The grantee must report any problems or delays immediately to the Grant Manager.

Electronic and Original Signatures
CalRecycle now allows for certified e-Signature or original wet signature on documents or forms that certify legally binding information.

Note: E-signatures must include the first and last name of the Signature Authority, be in the Adobe Digital ID format (or through another certified digital signature program) and cannot be the “Fill and Sign” function within Adobe. Any documents using the “Fill and Sign” method is considered incomplete and may be sent back to the grantee.

If you have questions, email [email protected] .

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
10 Progress Report
Grantees with awards over $1,000,000 will need to collect and submit information on any jobs created or paid by the grant on a bi-annual basis. Grant Managers will work with Grantees on when and how to submit the information. CalRecycle will provide a report template at a later date. Progress reports must include the following:
• Jobs
o Provide number of jobs created and paid for in whole or in part by this grant during the reporting period. Include job title or classification, job permanence, total project work hours, hourly pay rates or salaries, as well as benefits from the job, such as healthcare, paid vacation or sick leave and hiring strategy.
• Jobs provided to members of Priority Populations.
o In addition to the item, above, provide the same jobs information for any positions filled by members of priority populations. More information about Priority Populations can be found at
California Air
Resources Board Priority Population Investments webpage (www3.arb.ca.gov/cc/capandtrade/auctionproceeds/communityinvestm ents.htm).

Note: This requirement is subject to change at CalRecycle’s discretion. If any reporting requirement changes, Grant Managers will notify the Awardees.

Final Report
The Final Report is due April 2, 2024 (report template will be provided at a later date). This report should cover grant activities from April 1, 2022 through April 2, 2024. The grantee must include the following items in the Final Report:

1. The Grant Number, grantee’s name, and Grant Term.

2. The following disclaimer statement on the cover page:
“The statements and conclusions of this report are those of the grantee and not necessarily those of the Department of Resources Recycling and Recovery (CalRecycle), its employees, or the State of California. The state makes no warranty, express or implied, and assumes no liability for the information contained in the succeeding text.”

Note: This requirement is subject to change at CalRecycle’s discretion. If any reporting requirement changes, Grant Managers will notify the Grantees.

Grant Payment Information
• CalRecycle will make grant payments to only the grantee. It is the grantee’s responsibility to pay all contractors and subcontractors for purchased goods and services. CalRecycle will make payments to the grantee as promptly as fiscal procedures permit.
• The grantee must provide a Reliable Contractor Declaration (CalRecycle 168) (https://www.calrecycle.ca.gov/Funding/forms/) signed under penalty of perjury by the grantee’s contractors and subcontractors in accordance with the “Reliable Contractor Declaration” section of the Terms and Conditions (Exhibit A). The declaration must be received and approved by the Grant Manager prior to

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
11 commencement of work. See the “Reliable Contractor Declaration” section in Terms and Conditions (Exhibit A) for more information.

Expenditure Itemization Summary and Documentation
The grantee must submit the EIS and Certification Document (a template will be provided at a later date) in GMS. For further instructions regarding GMS, including login directions, see the “Grants Management System” section (above). Please refer to the “Milestones” section (above) for required due dates.

• Expenditure Itemization Summary (EIS)
o All expenditures must be itemized and arranged by the reporting and expenditure categories as contained in the grantee’s Budget tab. o Grantees are required to maintain supporting documentation pertaining to the EIS and may be required to provide them at the request of the Grant Manager at any time.
• Certification Document
o The Signature Authority will need to certify under penalty of perjury that information provided in the EIS is correct.

Note: This requirement is subject to change at CalRecycle’s discretion. If any expenditure reporting requirement changes, Grant Managers will notify the Awardees.

Failure to submit the EIS and Certification Document by the due date may result in the forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding.

To submit an EIS:

1. Go to the Payment Request tab.

2. Click on the Create a Payment Request button.
a. Choose Advance Reconcile for the Transaction Type and enter the amount spent in each budget subcategory.
b. When the transaction is complete, click the Save button. c. After the transaction is saved, the Upload Supporting Documents button will appear in the lower right corner.

3. Click the Upload Supporting Documents button.
a. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. b. Select the Back button to upload another document and continue this process until all required supporting documents as listed below are uploaded.
c. The maximum allowable file size for each document is 35MB.

4. Click the Submit Transaction button, located on the transaction page, to complete your payment request. The Submit Transaction button will not be enabled until all required supporting documents are uploaded.

Note: Once a transaction is saved, select the transaction number from the Payment Request tab to access it again. Please do not create multiple transactions for the same requested funds.

Procedures and Requirements
SB 1383 Local Assistance Grant Program (FY 2021–22)
First Round Funding
12 Unspent Funds
Funds that are unspent at the end of the grant term must be returned by check to CalRecycle by May 16, 2024. Checks should be made payable to the Department of Resources Recycling and Recovery. Checks must contain the Grant Number (i.e., OWR1-21-xxxx), specify “SB 1383 Local Assistance Grant Unspent Funds,” and be mailed to:

CalRecycle Accounting
SB 1383 Local Assistance Grant Unspent Funds
PO Box 4025
Sacramento, CA 95812-4025

Unspent funds due to CalRecycle but left unpaid may result in ineligibility for future grant and payment program funding. If there are questions or other issues related to expenditures, work with your Grant Manager to resolve these issues.

Audit Considerations
The grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a minimum of three (3) years after Final Report approval date or Grant Term end date, whichever is later. CalRecycle may stipulate a longer period of records retention in order to complete any action and/or resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later.

Examples of audit documentation include, but are not limited to, competitive bids, grant amendments, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, Expenditure Itemization Summary forms, payment supporting documentation, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices, and cancelled checks. Please refer to the Terms and Conditions (Exhibit A) for more information.

San Jose City CouncilFebruary 15, 2022

San Jose City Council
February 15, 2022