TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: February 15, 2022
SUBJECT: Approval of City Hall Lighting Display Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on February 9, 2022:
(a) Approve the City Hall Lighting Display Event for African American History Month scheduled on February 21, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jones)
[Rules Committee referral 2/9/2022 - Item G.1.b]
COUNCIL AGENDA: 2/15/2022
ITEM: 2.18
FILE NO: 22-194
RULES COMMITTEE AGENDA: 02/09/2 2
ITEM: G.1.b
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Vice Mayor Chappie Jones
District 1
SUBJECT: SEE BELOW DATE: February 1, 2022
APPROVED : Chappie Jones
SUBJECT: APPROVAL OF CITY HALL LIGHTING DISPLAY SPONSORED BY COUNCIL DISTRICT 1 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the City Hall Lighting Display Event for African American History Month, scheduled for February 21, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the February 15, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The African American History Month Lighting Ceremony will be held on February 21, 2022 at San Jose City Hall West Plaza and is sponsored by Vice Mayor Chappie Jones. This special event celebrates African American History Month and the great contributions that the African American community has made to our community. As such the Rotunda and Tower will be lit yellow and red to reflect the colors of the Pan African flag. The event is free and open to the public, and will follow applicable public health orders.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure
HONORABLE MAYOR AND CITY COUNCIL
February 1, 2022
Subject: African American History Month Flag Lighting Ceremony
Rev 1/2018
requirements, Vice Mayor Chappie Jones will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 1, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows Rotunda and Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the February 9, 2022 Rules Committee Agenda and the February 15, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.