TO: RULES AND OPEN FROM: Jennifer Maguire
GOVERNMENT COMMITTEE Nora Frimann
Toni Taber
Joseph Rois
Shivaun Nurre
SUBJECT: SEE BELOW DATE: February 17, 2022
SUBJECT: CHARTER REVIEW RECOMMENDATIONS AND MUNICIPAL
VOTING ELIGIBILITY: SPECIAL COUNCIL MEETING AND STUDY
SESSION
RECOMMENDATION
(a) Schedule a City Council Special Meeting entitled General Charter Review Commission Recommendations on April 11, 2022 from 1:30 p.m. – 4:30 p.m., in the Council Chambers; (b) Approve the City Council Special Meeting Agenda for April 11, 2022; and (c) Schedule a City Council Study Session entitled Extending Municipal Voting Eligibility to all City Residents on April 29, 2022 from 9:00 a.m. – 12:00 p.m., in the Council Chambers.
PURPOSE OF SPECIAL MEETING AND STUDY SESSION
For the City Council Special Meeting, staff will provide additional information on the recommendations from the Charter Review Commission (Commission) allowing the Council to (a) prioritize additional ballot questions for the November 8, 2022 election, and (b) provide feedback on remaining recommendations from the Commission to move forward for further evaluation for implementation. For the City Council Study Session, the City Clerk will present the system needs to support the extension of municipal voting rights to all residents of the City of San José and associated costs.1 The City Clerk is working with the Santa Clara County Registrar of Voters to help provide this information to the Mayor and Council and has invited them to present and participate in the Study Session.
1 https://sanjose.legistar.com/View.ashx?M=F&ID=10392078&GUID=03186749-1D75-44A8-B323- 9BC603E838D6
RULES COMMITTEE: 2/23/2022
ITEM: B.6
RULES AND OPEN GOVERNMENT COMMITTEE
February 17, 2022
Subject: Charter Review Recommendations and Municipal Voting Eligibility
OUTCOME
By the end of the Special Meeting entitled General Charter Review Commission Recommendations, the Mayor and Council will have a better understanding of the Commission recommendations focused on:
• Does the recommendation require a City Charter amendment? • Are there funding requirements/needs associated with the recommendation? • Is there additional analysis/context to be considered from an affected Council Appointee? In addition, the Mayor and Council will understand the costs associated with placing measures on the ballot.
For the Study Session entitled Extending Municipal Voting Eligibility to all City Residents, the Mayor and Council will better understand the system, infrastructure, costs associated with implementing and operating such a system, and hear from voter rights and implementation experts from across the County. An agenda for this Study Session will be developed and brought to the Rules and Open Government Committee next month.
BACKGROUND
On January 11, 2022, City Council accepted the Charter Review Commission’s Final Report2 (Item 3.4, 21-2647).3 Council further directed the City Appointees to schedule one Special Meeting for the Charter Review Commission’s recommendations, and another Study Session to examine extending municipal voting eligibility to all City residents. This memorandum conveys our recommendations for scheduling and structuring the City Council Special Meeting and City Council Study Session.
ANALYSIS
To support the most optimal learning and deliberative space for the Mayor and Council, we recommend creating the following two dedicated meetings:
1. A City Council Special Meeting entitled General Charter Review Commission Recommendations on Monday, April 11, 2022 from 1:30 p.m. – 4:30 p.m. in the City Council Chambers.
2 https://sanjose.legistar.com/View.ashx?M=F&ID=10354189&GUID=F27DF619-F273-4C05-9292- E375FFA42E45 3 https://sanjose.legistar.com/LegislationDetail.aspx?ID=5361149&GUID=D0AFF07C-C573-4D72-8574- 53CB5A0E8216&Options=&Search=
RULES AND OPEN GOVERNMENT COMMITTEE
February 17, 2022
Subject: Charter Review Recommendations and Municipal Voting Eligibility
2. A City Council Study Session entitled Extending Municipal Voting Eligibility to all City Residents on Friday, April 29, 2022 from 9:00 a.m. – 12:00 p.m. in the City Council Chambers.
An agenda for the Special Meeting accompanies this memorandum (Attachment A). Staff will provide the Mayor and Council with additional information on each of the Commission’s recommendations—focusing specifically on whether the recommendation requires a City Charter amendment, if funding is required to implement and sustain the recommendation, and any additional analysis/context from the Council Appointee affected by the recommendation. This format is intended to help frame and facilitate the discussion for the Council.
The City Clerk is currently developing the agenda for the Extending Municipal Voting Eligibility to All City Residents Study Session and that agenda will be released at a later date.
Police-Related Charter Review Commission Recommendations Per the City Attorney’s Office January 7, 2022 memorandum to the City Council,4 the Commission’s recommendation to “Create a Police Commission, Independent Investigation Department, and an Office of the Inspector General” raises issues that affect the development and timing of an election if the Mayor and Council chose to approve these recommendations.
Generally, the City Council can place a ballot measure to amend the Charter on any municipal or statewide election date except proposals that alter any “procedural or substantive protection, right, benefit, or employment status of any local government employee or retiree of the local government or of any local government employee organization.”5 Such a proposal must be placed on a statewide general election date in November of an even-numbered year. Therefore, the November 8, 2022 statewide general election is the earliest this proposal could be submitted to the voters with a deadline to submit the ballot measure to the County Registrar of Voters by Friday, August 12, 2022.
In addition, any ballot measure proposal that affects a term and condition of employment is subject to the Meyers-Milias Brown Act (MMBA). The MMBA governs labor-management relations in local government and requires local agencies to meet and confer in good faith with representatives of recognized employee organizations regarding wages, hours, and other terms and conditions of employment, including any proposed ballot measure that would affect a term and condition of employment. Referred to as “Seal Beach bargaining,” it is so named after the holding in People ex rel. Seal Beach Police Officers Assn. v. City of Seal Beach,6 where the Court held that the MMBA requires a charter city to meet and confer with its employees before putting a ballot measure to the voters that would directly affect a term and condition of employment. Because aspects of these recommendations affect the terms and conditions of employment for police officers, the City will likely be required to meet and confer with the San 4 http://sanjose.legistar.com/gateway.aspx?M=F&ID=5ce7eac2-cf26-46af-94dd-db65223d3e62.pdf 5 Elec. Code §1415(a)(1)(A) 6 (1984) 36 Cal.3d 591.
RULES AND OPEN GOVERNMENT COMMITTEE
February 17, 2022
Subject: Charter Review Recommendations and Municipal Voting Eligibility
Jose Police Officers’ Association before such a measure could be submitted to the voters.
Although it is difficult to put an estimated timeframe on the meet and confer process, given the nature of the proposals, it is likely that this would take no less than six months.
Given the above, the earliest the police-related Charter Review Commission recommendations could be taken to the voters is November 2024. Therefore, in order to focus Council discussion on possible November 2022 Charter ballot measures, the first special meeting on charter amendments will not include the recommendations related to the creation of a Police Commission, Independent Investigation Department, and Office of the Inspector General; staff will instead schedule another Special Meeting or a Study Session either after or concurrent with the presentation to City Council from the Reimagining Public Safety Community Advisory Group to consider those items.
/s/ /s/
JENNIFER MAGUIRE NORA FRIMANN
City Manager City Attorney
/s/ /s/
TONI TABER JOSEPH ROIS
City Clerk City Auditor
/s/
SHIVAUN NURRE
Independent Police Auditor
For questions, please contact:
− Sarah Zárate, Director, City Manager’s Office of Administration, Policy, and Intergovernmental Relations, at (408) 535-8100 or [email protected] − Mark Vanni, Senior Deputy City Attorney, Office of the City Attorney, at (408) 535-1997 or [email protected]
− Toni Taber, City Clerk, Office of the City Clerk, at (408) 535-1270 or [email protected] − Joe Rois, City Auditor, Office of the City Auditor, at (408) 535-1239 or [email protected]
− Shivaun Nurre, Independent Police Auditor, Office of the Independent Police Auditor, at (408) 794-6226 or [email protected]
Attachments
Attachment A – City Council Special Meeting Agenda: General Charter Review Commission Recommendations
Attachment B – City Attorney’s Office January 7, 2022 memorandum to the City Council
CITY COUNCIL
SPECIAL MEETING
APRIL 11, 2022
1:30 P.M. to 4:30 P.M.
SAM LICCARDO, MAYOR
CHAPPIE JONES, VICE MAYOR, DISTRICT 1
SERGIO JIMENEZ, DISTRICT 2
RAUL PERALEZ, DISTRICT 3
DAVID COHEN, DISTRICT 4
MAGDALENA CARRASCO, DISTRICT 5
DEV DAVIS, DISTRICT 6
MAYA ESPARZA, DISTRICT 7
SYLVIA ARENAS, DISTRICT 8
PAM FOLEY, DISTRICT 9
MATT MAHAN, DISTRICT 10
• Call to Order and Roll Call
1:30 p.m. - Special Meeting
• Orders of the Day
3. STRATEGIC SUPPORT
3.1 Special Meeting of the City Council on General Charter Review Commission Recommendations.
Recommendation:
(a) Accept the staff report on general Charter Review Commission recommendations. (b) Discussion and direction of next steps related to general Charter Review Commission recommendations.
CEQA: Not a Project, File No. PP17-009, Staff Reports, Assessments, Annual Reports, and Information Memos that involve no approvals of any City action. (City Manager) • Open Forum
• Adjournment
COUNCIL AGENDA: 1/11/2022
ITEM: 3.4
1886927
TO: HONORABLE MAYOR
AND CITY COUNCIL
FROM: Nora Frimann
City Attorney
SUBJECT: Charter Review Commission
Report
DATE: January 7, 2022
This memorandum discusses the purpose of a city charter, as well as issues raised by the Commission’s recommendations that may not be fully discussed in the Commission’s report. This includes the deadlines to submit a ballot measure for the 2022 statewide primary and general elections, a discussion of the recommendations that require a Charter amendment, and additional considerations related to election timing and implementation.
BACKGROUND
The California Constitution authorizes the adoption of a city charter and affirmatively grants to charter cities supremacy over "municipal affairs."1 A charter city’s supremacy over municipal affairs is commonly referred to as “home rule.” Specific matters that constitute a municipal affair are not specified in the Constitution, but Courts have consistently found the following to be municipal affairs:
• Municipal Election Matters
• Procedures for Initiative, Referendum and Recall
• Procedures for Adopting Ordinances
• Compensation of City Officers and Employees
• Processes Associated with City Contracts
• Financing Public Improvements
• Making Charitable Gifts of Public Funds for Public Purposes • Term Limits for Council Members
• Land Use and Zoning Decisions (with some exceptions, such as statewide concerns to increase the supply of housing)
In many ways, a city charter acts as a constitution for the city adopting it. It is the supreme law of the City, with the force and effect of State law, and can only be adopted, amended, or repealed by a majority of the city’s voters. One advantage of a charter is that it transfers the power to adopt legislation affecting municipal affairs from the State legislature to the city adopting it, thus giving voters of a city more control over their local government. However, a city operating under a charter is still subject to the general 1 See Cal. Const. art. XI §§ 3, 5.
Attachment B
HONORABLE MAYOR AND CITY COUNCIL
January 7, 2022
Subject: Charter Review Commission Report
1886927
laws on affairs that are of statewide concern (e.g., vehicle regulation, labor negotiations) and conflicting constitutional law.
While a city charter is not generally required to have any particular provision or limit in it, the Constitution requires a charter to provide for competent enforcement of all ordinances and regulations regarding municipal affairs, subject only to general State and constitutional law and any limits the charter may impose on the city’s exercise of its home rule authority.2 The Constitution also requires a charter to provide for (1) the creation and regulation of the city police force (2) subgovernment in all or part of a city (3) conduct of city elections and (4) provisions for the appointment, removal, and compensation of municipal officers and employees.
3 Indeed, the City’s own Charter
contains such provisions as well as limits on the City’s exercise of its home rule authority.
ANALYSIS
1. Deadline to Submit Ballot Measures.
If the Council moves forward with one or more of the Commission’s recommendations to amend the Charter, then a ballot measure will be needed. The Council may choose to consolidate the proposed amendments into a single measure, place each amendment as its own separate measure, or some combination thereof.
Charter measures must be submitted to the voters at least 88 days before the election.4 Thus, the deadlines to submit a measure to the County Registrar of Voters (ROV) is:
June 7, 2022 Primary Friday, March 11, 2022
November 8, 2022 General Friday, August 12, 2022
2. Recommendations That Require a Charter Amendment.
The Charter Review Commission made several recommendations for amending the Charter, and their report explains why the Charter should be so amended for each recommendation. But not all recommendations require a Charter amendment to implement; some could be achieved through other means. For example, the recommendation to “Establish Future Charter Review Commissions” could be achieved by enacting an ordinance to create such a body, which could be amended or repealed by the Council in the future. However, including it in the Charter would require voter approval to make any change.
2 Cal. Const. art. XI § 5(a).
3 Id. at (b).
4 Elec. Code §1415(a)(2).
HONORABLE MAYOR AND CITY COUNCIL
January 7, 2022
Subject: Charter Review Commission Report
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The chart below shows what recommendations require a Charter amendment to implement, either because the proposal requires amending an existing provision or because the proposal directly conflicts with another provision in the Charter.
RECOMMENDATION WHY AMENDMENT IS REQUIRED
Allow Council Members to Make
Nominations for City Manager Candidate
The Charter currently grants this power
exclusively to the Mayor (see Charter
§700).
Expand Council to 14 Districts The Charter specifies that there will be 10 Council Districts. (§403)
Moving Mayoral Elections from
Gubernatorial to Presidential Elections
The Charter specifies that the Mayor is
elected during the gubernatorial cycle. An
amendment is also required to address
the term and term limit for the person
elected to the Office of Mayor in 2022 to
accomplish the transition. (§1600, see
also §§402, 500)
Rank Choice Voting The Charter calls for a primary election and run-off, if needed, to elect the Mayor
and Councilmembers. (§1600)
Remove citizenship requirement for all
applicable Boards and Commissions
The Charter requires one to be a citizen
or qualified elector (e.g., a citizen and 18
and over) to serve on the Planning
Commission, Salary Setting Commission,
and Civil Service Commission. (§§1000,
1001, 1001.1)
Gender-Inclusive Language in the Charter Although the Charter states the use of “masculine gender includes the feminine
and neuter,” gender-specific pronouns
remain. An amendment is required to
remove gender-specific language and
replace it with gender-neutral language.
HONORABLE MAYOR AND CITY COUNCIL
January 7, 2022
Subject: Charter Review Commission Report
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RECOMMENDATION WHY AMENDMENT IS REQUIRED
Create a Police Commission, an
Independent Investigation Department,
and an Office of the Inspector General
An amendment is required to change the
powers of the Independent Police Auditor
specified in the Charter. The Charter also
reserves the power to terminate
department heads, like the Police Chief,
to the City Manager. Finally, an
amendment would be required to create
the Office of the Inspector General with
an Inspector General appointed by the
Council. (§§ 701, 809)
3. Election Timing and Other Considerations.
3.1.Creation of a Police Commission, an Independent Investigation, and Office of the Inspector General.
The recommendation to “Create a Police Commission, an Independent Investigation Department, and an Office of the Inspector General” raises issues that affect the development and timing of an election, because aspects of the recommendation appear to affect the terms and conditions of employment for police officers.
Generally, the City Council can place a ballot measure to amend the Charter on any municipal or statewide election date except proposals that alter any “procedural or substantive protection, right, benefit or employment status of any local government employee or retiree of the local government or of any local government employee organization.”5 Such a proposal must be placed on a statewide general election date in November of an even-numbered year.6 Therefore, the November 8, 2022 statewide general election is the earliest this proposal could be submitted to the voters.
Furthermore, any ballot measure proposal that affects a term and condition of employment is subject to the Meyers-Milias-Brown Act (MMBA). The MMBA governs labor-management relations in local government and requires local agencies to meet and confer in good-faith with representatives of recognized employee organizations regarding wages, hours, and other terms and conditions of employment, including any proposed ballot measure that would affect a term and condition of employment.
Referred to as “Seal Beach bargaining," it is so named after the holding in People ex rel.
Seal Beach Police Officers Assn. v. City of Seal Beach, 7 where the Court held that the
MMBA requires a charter city to meet and confer with its employees before putting a ballot measure to the voters that would directly affect a term and condition of 5 Elec. Code §1415(a)(2)(A).
6 See Elec. Code §§1200, 9255.
7 (1984) 36 Cal.3d 591.
HONORABLE MAYOR AND CITY COUNCIL
January 7, 2022
Subject: Charter Review Commission Report
1886927
employment. Because aspects of this proposal appear to affect the terms and conditions of employment for police officers, the City may be required to meet and confer with the San Jose Police Officers’ Association—the recognized employee organization for City police officers—before such a measure could be submitted to the voters.
3.2.Moving Mayoral Election to Presidential Election Cycle.
The Commission also recommends that the election for Mayor be moved from the gubernatorial election cycle to the presidential election cycle beginning in 2024. To accomplish this transition, the Commission recommends that the person elected to the Office of Mayor in 2022 serve a two-year term with the opportunity to run for two additional, successive four-year terms. This Office has advised that any ballot measure to move the mayoral election and alter the term of the person elected in 2022 should be submitted to the voters at the June 7, 2022 primary election, so voters have an opportunity to vote on this proposal at the same time they will first be voting for who should be the next Mayor.
3.3.Native Land Acknowledgement.
Finally, the Commission recommends that a Native Land Acknowledgement be included as a preamble to the Charter. There is no prohibition against including such an acknowledgement in the Charter and the language proposed by the Commission does not confer any substantive legal right to any Native American tribe or create a binding obligation to any tribe.
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HONORABLE MAYOR AND CITY COUNCIL
January 7, 2022
Subject: Charter Review Commission Report
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However, if a land acknowledgement is included in the Charter, a ballot measure will be needed anytime there is ever a need to change or add to it. The Council may wish to further study the language recommended by the Commission, particularly the statement that “the Muwekma Ohlone Tribe of the San Francisco Bay Area is the legal successor of all of the surviving Native American lineages, including the Thámien Ohlone-speaking tribes, who comprised the historic sovereign and previously federally recognized Verona Band of Alameda County.” (emphasis added). While this tribe may be the successor to the tribes identified in the acknowledgement, we are not aware of a legal determination to this effect.
NORA FRIMANN
City Attorney
By: /s/ Mark J. Vanni
Mark J. Vanni
Sr. Deputy City Attorney
For questions please contact Mark Vanni, Senior Deputy City Attorney, at (408) 535- 1997.
cc: Jennifer Maguire