RULES COMMITTEE AGENDA: 3/09/2022
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Sylvia
Arenas
SUBJECT: SEE BELOW DATE: March 2, 2022
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF EASTRIDGE LUNAR NEW YEAR
CELEBRATION COMMUNITY EVENT SPONSORED BY COUNCIL
DISTRICT 8 AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS
AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve Eastridge Lunar New Year Celebration scheduled on Saturday, February 12, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the Tuesday, March 15, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Lunar New Year Celebration was held on Saturday, February 12, 2022 at Eastridge Mall and sponsored by Councilmember Arenas. This special event was hosted by Eastridge Mall celebrating the Lunar New Year with our diverse communities with cultural performances, resource tables, and more. The event was free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure
HONORABLE MAYOR AND CITY COUNCIL
March 2, 2022
Subject: Eastridge Lunar New Year Celebration
Rev 1/2018
requirements, Councilmember Arenas will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, March 9th, 2022 Rules Committee Agenda and the Tuesday, March 15, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.
Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.