CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment
Coordination:
PRNS, CAO, CMO –
Budget Office
Dept. Approval:
/s/ Jon Cicirelli
Council District(s):
Citywide
CMO Approval:
3/3/2022
SUBJECT: ACTIONS RELATED TO THE AUTHORIZATION TO NEGOTIATE AND EXECUTE
AMENDMENT FOR FOOD DISTRIBUTION
RECOMMENDATION:
Adopt a resolution authorizing City Manager to negotiate and execute amendments and extensions for food and necessities services with Off the Grid, LLC to increase maximum compensation by $1,746,000 from April 1, 2022, through June 30, 2022, for aggregate compensation of $21,956,716.
Desired Outcome: To ensure meal service delivery continuation for vulnerable and at-risk residents as the COVID-19 pandemic continues impacting the food insecurity of our communities.
BASIS FOR RECOMMENDATION:
On November 3, 2020, the City, based on the previously issued Meal and Grocery Delivery Request for Proposals, awarded an agreement for meal and grocery delivery to Off the Grid, LLC (Off the Grid). Off the Grid has established partnerships with Veggielution and local restaurants to create a prepared meal and boxed grocery delivery system for San José residents that are at high risk for severe illness from COVID-19, or have suffered from employment or business interruptions due to COVID-19 related business closures, and do not currently have other assistance purchasing food or cooking meals on a consistent basis. In 2021, Off the Grid delivered over 195,967 boxes of groceries and over 219,622 meals to the most vulnerable residents of San José.
On December 7, 2021, City Council directed the Administration to increase funding for Off the Grid to continue services past March 31, 2022 through June 30, 2022. On February 8, 2022, City Council increased the Food and Necessities Distribution appropriation in the Coronavirus Relief Fund by $725,000 to reclassify eligible expenses incurred in the American Rescue Plan Fund prior to December 31, 2021. This enables the continuation of food and necessities services to be provided by Off the Grid through June 30, 2022. The amendment, if approved, would increase the maximum compensation by $1,746,000, for a total of $21,956,716. Like other partners in the Food Distribution workstream, Off the Grid will have clear metrics for signing up participants into long-term sustainable food resources such as CalFresh and WIC.
Providing the City Manager authorization to negotiate and amend agreements and extensions related to food and necessities distribution will ensure meal service delivery continuation for vulnerable and at-risk residents, as the COVID-19 pandemic continues to affect the food insecurity of City of San José communities. Parks, Recreation, and Neighborhood Services continues to participate in the regional food network planning that the County of Santa Clara coordinates to address the long-term nature of food insecurity in San José community.
Climate Smart San José: The recommendation in this memorandum does not affect Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
COUNCIL AGENDA: 03/15/22
FILE: 22-307
ITEM: 2.11
COST AND FUNDING SOURCE:
Fund # Appn # Appn. Name Total APPN Amt. for
Contract
2021-2022
Adopted
Operating
Budget Page
Last Budget
Action (Date,
Ord. No.)
402 217W Food and
Necessities
Distribution –
Food Services
$14,812,771 $1,746,000 931 11/30/2021,
30693
FOR QUESTIONS CONTACT: CJ Ryan, Interim Administrative Officer, (408) 793-4175