COUNCIL AGENDA: 03/15/22
FILE: 22-309
ITEM: 2.13
CITY COUNCIL ACTION REQUEST
Department(s):
Public Works
CEQA:
Categorically Exempt,
File No. PP19- 002,
CEQA Guidelines
Section 15301 Existing
Facilities
Coordination:
Risk Management, CAO,
and CMO - Budget
Dept. Approval:
/s/ Matt Cano
Council District:
Citywide
CMO Approval:
3/3/2022
SUBJECT: THIRD AMENDMENT TO MASTER AGREEMENT WITH PGADESIGN, INC.
FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES FOR VARIOUS
CITY FACILITY PROJECTS
RECOMMENDATION:
Approve the Third Amendment to the Master Agreement with PGAdesign, Inc. (CPMS Contract No. 8069) extending the term from June 30, 2022, to June 30, 2023, with no increase to the maximum compensation, for the sole purpose of allowing the consultant to continue providing consulting services through completion of the Rotary Playgarden Expansion Project.
BASIS FOR RECOMMENDATION:
In November 2015, the City of San José (City) conducted a Request for Qualifications (RFQ) seeking qualified landscape architecture consulting firms for various City facility projects to cover a wide range of landscape architecture services including design development, feasibility studies, master planning, preparing construction documents, construction management, and drafting support. On April 5, 2016, the City Council approved a Master Agreement with PGAdesign, Inc. in an amount not to exceed $1,000,000.
PGAdesign, Inc. is currently contracted to provide design and construction management services for the Rotary Playgarden Expansion Project. On October 8, 2019, City Council approved the Second Amendment to PGAdesign, Inc.’s Master Agreement to extend the term of the agreement from December 31, 2019 to June 30, 2022, for the exclusive purpose of allowing the consultant to complete work on the Rotary Playgarden Expansion Project. Currently, the anticipated completion date of the project will extend beyond the Master Agreement expiration date of June 30, 2022, as this project had been delayed while additional funds to complete the project were identified.
Council approved the construction award on January 25, 2022. Anticipated construction start is May 2022 and completion is December 2022. PGAdesign, Inc. is the designer of record for the expansion project and is needed for support services during construction. The time extension to June 30, 2023, allows for sufficient time to build and complete the expansion project.
CLIMATE SMART SAN JOSE: The recommendation in this memorandum does not have any negative impact on Climate Smart San José energy, water, or mobility goals.
COMMISSION RECOMMENDATION/INPUT: No commission recommendation or input is needed for this action.
COST AND FUNDING SOURCE:
No additional funding is needed to approve the time extension of this Master Agreement.
FOR QUESTIONS CONTACT: Katherine Brown, Public Works Deputy Director at (408) 535-8300