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Council Agenda: 3/22/2022
Item No.: SJHA1
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF SAN
JOSE AUTHORIZING (1) THE CITY HOUSING
AUTHORITY’S EXECUTIVE DIRECTOR TO SUBMIT A
LETTER TO THE SANTA CLARA COUNTY HOUSING
AUTHORITY (“SCCHA”) TO SUPPORT THE 2023
MOVING TO WORK ANNUAL PLAN; AND (2) THE
EXECUTIVE DIRECTOR OF THE SCCHA AND THE
CHAIR OF THE SCCHA BOARD OF COMMISSIONERS
TO EXECUTE THE DOCUMENTS REQUIRED IN
CONNECTION WITH THE 2023 MOVING TO WORK PLAN
(“MTW PLAN”) SUBMITTAL IN THE NAME OF THE CITY
HOUSING AUTHORITY
WHEREAS, among other activities, Santa Clara County Housing Authority (“SCCHA”) administers and manages public housing and approximately 17,000 Housing Choice Vouchers (“Section 8”) on behalf of the U.S. Housing and Urban Development (“HUD”) to provide rental assistance programs for lower-income families, senior, and persons with disabilities for the SSCHA; and
WHEREAS, a 1996 assignment agreement between the City of San José Housing Authority (“City Housing Authority”) and SCCHA (“1996 Agreement”) the City Housing Authority transferred to the SCCHA the power to administer and manage the City Housing Authority’s Section 8 voucher and other HUD programs; and
WHEREAS, under the 1996 SCCHA administers and manages the public housing and rental voucher programs for the City Housing Authority; and
WHEREAS, sixty percent (60%) of the vouchers managed by SCCHA are allocated by HUD to SCCHA under its own name; forty percent (40%) of the vouchers managed by SCCHA are allocated by HUD to the City Housing Authority although approximately 74% of all housed vouchers rent a home or apartment located in the city of San José; and
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Council Agenda: 3/22/2022
Item No.: SJHA1
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
WHEREAS, included in the 1996 Agreement between the City Housing Authority and the SCCHA is a requirement that the SCCHA consult with the City Housing Authority and obtain approval of any significant policy decisions regarding administration of the transferred City Housing Authority programs; and
WHEREAS, Moving to Work (“MTW”) was established by Congress in 1996, and is a federal demonstration program that links broad federal goals with locally-designed initiatives and encourages selected housing authorities to propose and, upon HUD approval, implement innovative changes to the way in which affordable housing programs are administered in order to meet at least one of the following three broad federal goals: (1) to decrease costs and increase cost effectiveness in housing program operations; (2) to promote participants’ economic self-sufficiency; and (3) to expand participants’ housing choices; and
WHEREAS, in 2008, SCCHA entered into an agreement with the Department of Housing and Urban Development (HUD) to become an MTW agency and to make the City Housing Authority an MTW agency, and which agreement expires in 2028; and
WHEREAS, the MTW Annual Plan is a major policy document which includes numerous policies and guidelines impacting the use, administration management, and oversight of the SCCHA and City Housing Authority rental voucher programs; and
WHEREAS, each year, the SCCHA releases a MTW Plan describing new policies that may be implemented as part of its MTW Program, and once HUD approves the proposed policies, the SCCHA can implement those policies through programs that meet the housing needs of the local community; and
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Council Agenda: 3/22/2022
Item No.: SJHA1
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
WHEREAS, SCCHA is only proposing two new activities for its FY2023 MTW Plan, Activity 2023-01: Delay Non-Income Verification After New Admission and Activity 2023- 02: Strive Scholarship; and
WHEREAS, the Activity 2023-01: Delay Non-Income Verification After New Admission activity would allow families to self-declare their Social Security number (“SSN”), eligible immigration status, and date of birth (“DoB”) if they are unable to provide verification at the time of initial eligibility determination; and
WHEREAS, during COVID, the Social Security Administration and California Department of Motor Vehicles offices have had closures and reduced staffing, which has delayed applicants who may have lost their personal identification information from providing the HUD-required documents necessary to verify their SSN, DoB, and immigration status, and with this waiver, families would be required to provide verification documentation no later than 180 days past admission to the program; and
WHEREAS, removing the need for providing the necessary documents for verification prior to admission to the program will allow SCCHA to more quickly house applicants who may not have verification of their Social Security number, date of birth and legal immigration status, such as the homeless. Currently families have 15 days to provide necessary verification documentation prior to admission to the program. Families that are unable to provide the verification documentation are withdrawn from the waiting list without a voucher; and
WHEREAS, each summer since 2015, SCCHA has awarded the Strive Scholarship to Section 8 participants, public housing residents, and residents of SCCHA-owned affordable housing who will be attending a university, community college, or technical institution in the fall; and
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Council Agenda: 3/22/2022
Item No.: SJHA1
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
WHEREAS, this will allow SCCHA to continue to recognize and reward their clients for furthering their education, in the event that the Focus Forward activities, where this initiative is currently located, are closed out; and
WHEREAS, the 2023 MTW Annual Plan will be submitted for consideration to the HUD and the City Housing Authority approval allows SCCHA to sign the 2023 MTW Annual Plan on behalf of the City Housing Authority and submit the report in timely manner to HUD, and if HUD approves the 2023 MTW Annual Plan, the SCCHA will be able to quickly house households and recognize them for continuing their education; and
WHEREAS, the City Housing Authority retains its Board of Commissioners and may implement other affordable housing programs not assigned to the SCCHA under the 1996 Agreement, and accordingly it has a Chair and an Executive Director separate from the SCCHA; and
WHEREAS, the 1996 Agreement does not designate the Chair of the SCCHA Board of Commissioners as the “Chair Board of Commissioners of the City Housing Authority” or confer on the Executive Director of the SCCHA the title of the “Executive Director of the City Housing Authority;” and
WHEREAS, in the documentation attached to the MTW Plan, the Chair of the Board of Commissioners for the SCCHA is executing documents under the title of the Chair of the Board of Commissioners for the City Housing Authority and the Executive Director of SCCHA also may be executing documents under the title of the Executive Director of the City Housing Authority in connection with this submittal; and
WHEREAS, the City desires to authorize: (1) the City Housing Authority’s Executive Director to submit a letter to SCCHA to support the 2023 MTW Annual Plan and (2) the Executive Director of the SCCHA and the Chair of the SCCHA Board of Commissioners NVF:SSG:JGH
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Council Agenda: 3/22/2022
Item No.: SJHA1
DRAFT--Contact the Office of the City Clerk at (408)535-1260 or [email protected] for final document.
to execute the documents required in connection with the 2023 MTW Plan submittal in the name of the City Housing Authority, as set forth in the Memorandum from the Housing Department dated as February 28, 2022.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
(a) the City Housing Authority’s Executive Director is hereby authorized to submit a letter to the Santa Clara County Housing Authority (SCCHA) to support the 2023 Moving to Work (MTW) Annual Plan.
(b) the Executive Director of the SCCHA and the Chair of the SCCHA Board of Commissioners are hereby authorized to execute the documents required in connection with the 2023 MTW Plan submittal in the name of the City Housing Authority.
ADOPTED this _____ day of ___________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
SAM LICCARDO
Mayor
ATTEST:
TONI J. TABER, CMC
City Clerk