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MINUTES OF THE
JOINT MEETING OF THE RULES AND OPEN GOVERNMENT COMMITTEE AND
COMMITTEE OF THE WHOLE
SAN JOSE, CALIFORNIA WEDNESDAY, March 9, 2022
COVID-19 NOTICE
Consistent with AB 361 and City of San Jose Resolution Nos. 79485, 80237, 80266, 80290, 80323, 80343 and 80363, the Council Committee meeting will not be physically open to the public and the Committee Members will be teleconferencing from remote locations.
The Council meeting was teleconferenced from remote locations and convened at 2:00 p.m.
Present: Councilmembers - Arenas (2:00 p.m.), Cohen, Davis, Peralez, Jones
Absent: Councilmembers - None.
Staff: Assistant City Manager, Lee Wilcox; City Attorney, Nora Frimann; City Clerk, Toni Taber; City Manager’s Office, Gloria Schmanek; Nasrine Lakabi, District 1 Council Office; and Deputy City Clerk, Megan Roche.
A. City Council (City Clerk)
1. Review March 15, 2022 Final Agenda
a) Add new items to Final Agenda
b) Assign “Time Certain” to Agenda Items (if needed)
c) Review of Notice of Waiver Requests for Agenda Items or Documents (if needed) Public Comments: The following member of the public provided comments: Wendi Mahaney- Gurahoo.
Action: Upon motion by Councilmember David Cohen, seconded by Councilmember Dev Davis, and carried unanimously, the Committee approved the final agenda for the City Council meeting on March 15, 2022 with the Add Sheet. (5-0-0)
Action: Upon motion by Councilmember David Cohen, seconded by Councilmember Raul Peralez, and carried unanimously, the Committee voted to reconsider item A.1. (5-0-0) Action: Upon motion by Councilmember David Cohen, seconded by Councilmember Dev Davis, and carried unanimously, the Committee approved the final agenda for the City Council meeting on March
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15, 2022 with the Add Sheet, with item 10.2 not to be heard before 4:00 p.m. and with item 10.4 deferred. (5-0-0)
2. Review March 22, 2022 Draft Agenda
a) Add new items to Draft Agenda
b) Assign “Time Certain” to Agenda Items (if needed)
c) Review of Notice of Waiver Requests for Agenda Items or Documents (if needed) Public Comments: The following member of the public provided comments: Blair Beekman.
Action: Upon motion by Councilmember Sylvia Arenas, seconded by Councilmember Raul Peralez, and carried unanimously, the Committee approved the draft agenda for the City Council meeting on March 22, 2022. (5-0-0)
B. Consent Calendar
Public Comments: The following members of the public provided comments: Blair Beekman and Jill Borders.
Action: Upon motion by Councilmember Dev Davis, seconded by Councilmember Sylvia Arenas, and carried unanimously, the Consent Calendar was approved. (5-0-0)
1. The Public Record for February 24 – March 3, 2022. (City Clerk) The Public Record for February 24 – March 3, 2022 was noted and filed.
2. Monthly Report of Activities for February 28, 2022. (City Auditor) The Auditor’s Office Monthly Report of Activities for the month of February 2022 was approved.
3. Approval of Majestic Way Dumpster Day Sponsored by Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Cohen)
The Majestic Way Dumpster Day scheduled on March 19, 2022 was approved for placement on the March 15, 2022 City Council agenda.
4. Retroactive Approval of Eastridge Lunar New Year Celebration Community Event Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Arenas) The Eastridge Lunar New Year Celebration scheduled on February 12, 2022 was retroactively approved for placement on the March 15, 2022 City Council agenda.
5. Retroactive Approval of Assyrian New Year Flag Raising Sponsored by Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event. (Mahan)
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The Assyrian Flag Raising scheduled on April 1, 2022 was approved for placement on the March 15, 2022 City Council agenda.
C. Rules Committee Reviews, Recommendations and Approvals- N/A D. Open Forum
1. Blair Beekman spoke of the need for good communicative efforts and open democracy with regard to practices of peace, and also discussed neighborhood safety with Vision Zero.
2. Martha O’Connell asked the City Manager’s office to clearly list the phone number and email address on the homepage for each City department within the City of San José’s website.
3. Jill Borders provided suggestions for each Committee member to list their department or district next to their name on Zoom, for QR codes on development posters to lead directly to project information and the proper contact person within the City, and to increase property owners’ responsibility to maintain their property.
4. Brian Darby thanked Vice Mayor Jones, agreed that consistency throughout the City website could be improved, and offered his website design and coding skills at no cost.
E. Adjournment
Vice Mayor Chappie Jones adjourned the Committee meeting at 2:27 p.m. …..
CJ/mr:rulesmin20220309
Vice Mayor Chappie Jones, Chair
Rules and Open Government Committee