TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: March 29, 2022
SUBJECT: Retroactive Approval of the Cesar E. Chavez Day Flag Raising Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on March 16, 2022:
(a) Retroactively approve the Cesar E. Chavez Day Flag Raising scheduled on March 28, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Peralez)
[Rules Committee referral 3/16/2022 - Item B.5]
COUNCIL AGENDA: 3/29/2022
ITEM: 2.13
FILE NO: 22-416
RULES COMMITTEE AGENDA: 3/16/2022
ITEM: B.5
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
SUBJECT: SEE BELOW DATE: March 8, 2022
____________________________________________________________ Approved by: Date: 03/08/22
__________________________________________________________ SUBJECT: APPROV AL OF THE CESAR E. CHA VEZ DAY FLAG RAISING SPONSORED BY COUNCIL DISTRICT 3 AS A CITY COUNCIL SPONSORED
SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the Cesar E. Chavez Day Flag Raising scheduled on Monday, March 28, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the March 29, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds. The display of the UFW Flag on Monday, March 28, 2022 is permitted under Council Policy 2- 1, Section C.3 - Flags Displayed in Conjunction With Official Ceremonial Items: “Other flags may be displayed in conjunction with official actions, ceremonial items, or proclamations of the City Council.”
The Cesar E. Chavez Day Flag Raising will be held on Monday, March 28, 2022 in the City Hall Plaza and sponsored by Councilmember Raul Peralez. This special event will celebrate the 11th annual raising of the United Farm Workers (UFW) Flag in observance of Cesar E.
HONORABLE MAYOR AND CITY COUNCILMarch 8, 2022Subject: Cesar E. Chavez Day Flag RaisingPage 2Chavez Day on Thursday, March 31, 2022. The UFW flag became a national symbol, notonly for the Farm Workers Union, but of the Mexican American civil rights movement andother important causes throughout the community. The event is free and open to the publicbut the flag will be raised by City Hall facilities staff with no associated public eventoccurring.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s priordirection regarding Council Special Events. In observance of existing fundraising disclosurerequirements, Councilmember Raul Peralez will report any cash or in-kind donationsreceived for the event on their Disclosure of Fundraising Report (DFR-1). Approval of thismemorandum will enable Council District 3, City departments and the Office of the CityClerk to proceed with the event. Any cash donations received will be processed pursuant tothe City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the March 16, 2022Rules Committee Agenda and the March 29, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting inno changes to the physical environment.Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to thephysical environment.Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanenteffect on the environment.Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:TONI J. TABER, CMCCity Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.