TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: March 29, 2022
SUBJECT: Approval of Spring Egg Hunt Sponsored by Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on March 23, 2022:
(a) Approve the Spring Egg Hunt scheduled on April 9, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 3/23/2022 - Item B.3]
COUNCIL AGENDA: 3/29/2022
ITEM: 2.17
FILE NO: 22-460
RULES COMMITTEE AGENDA: 3/23/2022
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Cohen
District 4
SUBJECT: SEE BELOW DATE: 3/14/2022
APPROVED :
SUBJECT: APPROVAL OF A SPECIAL EVENT SPONSORED BY COUNCIL DISTRICT 4
AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR
THE EVENT
RECOMMENDATION
1. Approve the Spring Egg Hunt scheduled for Saturday, April 9, 2022 as a City Council sponsored Special Event, and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the Tuesday, March 29, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Spring Egg Hunt will be held on April 9, 2022 at the Berryessa Community Center, located at 3050 Berryessa Road from 9 a.m. -1 p.m. and is sponsored by Councilmember Davi d Cohen. This special event will feature activities for families, an egg hunt, and arts and crafts for children. The District 4 sponsorship of this community event is intended to facilitate a space for San Jose residents to socialize and connect with the community. The event is free and open to the public and will follow all appropriate local public health rules.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will
HONORABLE MAYOR AND CITY COUNCIL
February 17, 2022
Subject: Safe Neighbor and Ice Cream Social
Rev 1/2018
enable Council District 4, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the Wednesday, March 23, 2022 Rules Committee Agenda and the Tuesday, March 29, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.