Charter Review Commission
Recommendations
Review by Council Appointees
Special Meeting
April 11, 2022
Lee Wilcox Assistant City Manager
Sarah Zárate Director, Office of Administration,
Policy, and Intergovernmental Relations
Michelle McGurk Assistant to the City Manager
Toni Taber City Clerk
Joe Rois City Auditor
Presenters
Special Meeting
Agenda
1 Brief staff presentation followed by City Council Q&A 2 3
Public Comment
Discuss next steps
City Council discussion and categorization exercise (2 Rounds) 4 Charter Review Commission Recommendations
Council Appointee Review
WHAT?
▪ City Council accepted 2021 Charter Review Commission’s Final Report on January 11, 2022
▪ Directed Administration to:
• Return with a potential ballot measure for the June 2022 election (COMPLETE) • Schedule one Special Meeting to review and discuss the recommendations, including analysis of implementation costs, policy considerations, and other issues to facilitate Council prioritization of the recommendations. [Items related to public safety or police oversight will be heard at a future meeting]
• Schedule a second Study Session to examine extending municipal voting eligibility to all City residents. [Scheduled for April 29, 2022]
TODAY
HOW?
▪ Review 15 recommendations, not including public safety related ▪ Analysis includes implementation costs, policy considerations, and other issues pertinent to contextualizing recommendations
▪ Provide a framework for City Council to further categorize and prioritize work.
Should the issue be:
➢ Considered by voters in November 2022?
➢ Addressed as a Council Policy or other non-charter method like the City Roadmap, or be considered as a November 2024 ballot measure? ➢ Further explored by a future Charter Review Commission because there is ongoing, related work occurring or there are complex timing issues? Charter Review Commission Recommendations
Council Appointee Review
Charter Review Commission Recommendations
Categorizing
A.
Now
Consider by
voters in
November 2022
election?
B.
Next
C.
Later
Address as a Council
Policy/other non-
charter
method/consideration
of November 2024
ballot measure?
Explore further in
future Charter Review
Commission?
D.
Decline
Do not recommend
moving forward?
Charter Review Commission Recommendations
Council Appointee Review
15 recommendations, not including public safety related ▪ Span four categories:
▪ Governance
▪ Voting
▪ Inclusion and Accountability
▪ Other Policy
▪ Some require charter changes; others have alternative implementation options;
▪ Some require considerable additional community engagement Policy Considerations
Organizational Impacts
Charter Review Commission
Recommendation
Category:
Governance
Staff Impact Low ▪ Time to draft
amendment or Policy
Funding Impact Low ▪ Ballot measure cost
Requires Charter
Amendment?
▪ Yes, to change charter
language
Policy/Programmatic
Alternatives?
▪ Adopt Council Policy
to guide appointee
recruitments
Needs Additional
Community
Engagement?
▪ No
Recommendation 1
Maintain a “Council-
Manager”
Government Structure
and Allow Council
Members to Make
Nominations for City
Manager Candidates
Recommendation 1
Policy Considerations
Charter Review Commission
Recommendation
Category:
Governance
Recommendation 2
Establish Future Charter
Review Commissions
Requires Charter
Amendment?
▪ Yes
Policy/Programmatic
Alternatives?
▪ Council has authority
to appoint at any time
Needs Additional
Community
Engagement?
▪ No
Organizational Impacts
Staff Impact High; Intermittent ▪ 100+ hours of
meeting time
Funding Impact High; Intermittent ▪ $375,000+ in 2021,
higher by 2028
Recommendation 2
Policy Considerations
Charter Review Commission
Recommendation
Category:
Governance
Recommendation 2
Expand City Council to
14 Districts
Requires Charter
Amendment?
▪ Yes
Policy/Programmatic
Alternatives?
▪ Retain current structure
or revisit in advance of
2030 redistricting
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact High; Ongoing ▪ Add Council staff,
Clerk, CMO staff
Funding Impact High; Ongoing ▪ $4M+ ongoing,
$2.5M+ one-time
Recommendation 3
Policy Considerations
Charter Review Commission
Recommendation
Category:
Voting
Recommendation 2
Implement Ranked
Choice Voting
Requires Charter
Amendment?
▪ Yes
Policy/Programmatic
Alternatives?
▪ Wait until County
implements for Board
of Supervisors and
Countywide races.
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact Medium;
Intermittent
▪ Outreach, election
management
Funding Impact Medium;
Intermittent
▪ $1.6M for stand
alone ballot
measures
Recommendation 4
Policy Considerations
Charter Review Commission
Recommendation
Category:
Voting
Recommendation 2
Elevate the Board of
Fair Campaigns and
Political Practices to
the City Charter
Requires Charter
Amendment?
▪ Yes
Policy/Programmatic
Alternatives?
▪ Keep in Municipal
Code.
Needs Additional
Community
Engagement?
▪ No
Organizational Impacts
Staff Impact Low ▪ Minimal
Funding Impact Low ▪ Ballot measure costs
Recommendation 5
Policy Considerations
Charter Review Commission
Recommendation
Category:
Inclusion &
Accountability
Recommendation 2
Reform Boards and
Commissions (Article X)
Requires Charter
Amendment?
▪ Yes to change (3)
Charter Commissions
Policy/Programmatic
Alternatives?
▪ 18 (of 19) non-Charter
commissions do not
have citizenship
requirements
Needs Additional
Community
Engagement?
▪ Yes to encourage
participation
Organizational Impacts
Staff Impact Low ▪ 6B: training impacts
Funding Impact High Ongoing ▪ 6C (stipends):
$597,500 estimated
Recommendation 6
Policy Considerations
Charter Review Commission
Recommendation
Category:
Inclusion &
Accountability
Recommendation 2
Add a Native Land
Acknowledgement to
the Charter
Requires Charter
Amendment?
▪ Yes if placed in the
Charter
Policy/Programmatic
Alternatives?
▪ Council Policy or
Resolution
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact Medium
Ongoing
▪ Outreach &
coordination
Funding Impact Medium
Ongoing
▪ Consultant (one-
time), staff (ongoing)
Recommendation 7
Policy Considerations
Charter Review Commission
Recommendation
Category:
Inclusion &
Accountability
Recommendation 2
Use Gender-Inclusive
Language in the
Charter and City
Documents
Requires Charter
Amendment?
▪ Yes
Policy/Programmatic
Alternatives?
▪ In Progress for City
documents going
forward
Needs Additional
Community
Engagement?
▪ No
Organizational Impacts
Staff Impact Low ▪ If not retroactive.
Funding Impact Low ▪ If not retroactive.
Recommendation 8
Policy Considerations
Charter Review Commission
Recommendation
Category:
Inclusion &
Accountability
Recommendation 2
Establish Equity Values,
Equity Standards, and
Equity Assessments
Requires Charter
Amendment?
▪ Yes if placed in the
Charter
Policy/Programmatic
Alternatives?
▪ Council Policy or
Resolution
▪ Work is in process
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact In Process ▪ Developing Council
Policy would be new
work
Funding Impact In Process ▪ Timeline changes
could impact budget
Recommendation 9
Policy Considerations
Charter Review Commission
Recommendation
Category:
Inclusion &
Accountability
Recommendation 2
Address Equity and
Inclusion in City
Programming and
Budgeting
Requires Charter
Amendment?
▪ Yes if placed in the
Charter
Policy/Programmatic
Alternatives?
▪ Council Policy or
Resolution
▪ Work is in process
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact In Process ▪ Council Policy would
be new work
Funding Impact In Process ▪ Timeline changes
could impact budget
Recommendation 10
Policy Considerations
Charter Review Commission
Recommendation
Category:
Inclusion &
Accountability
Recommendation 2
Establish Regular
Department-Level
Audits
Requires Charter
Amendment?
▪ Yes if placed in the
Charter
Policy/Programmatic
Alternatives?
▪ Council could request,
or City Auditor could
propose department-
wide audits as
appropriate.
Needs Additional
Community
Engagement?
▪ No
Organizational Impacts
Staff Impact High; Ongoing ▪ 7 new audit staff
Funding Impact High; Ongoing ▪ $1.5-$1.6 million
Recommendation 11
Policy Considerations
Charter Review Commission
Recommendation
Category:
Other Policy
Recommendation 2
Climate Action
Commission
Requires Charter
Amendment?
▪ No
Policy/Programmatic
Alternatives?
▪ Ordinance;
consolidate with SJ
Clean Energy Advisory
Commission
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact High; Ongoing ▪ Requires admin,
policy, outreach staff
Funding Impact High; Ongoing ▪ Full cost analysis TBD
Recommendation 12
Policy Considerations
Charter Review Commission
Recommendation
Category:
Other Policy
Recommendation 2
Community
Opportunity to
Purchase Act
Requires Charter
Amendment?
▪ No
Policy/Programmatic
Alternatives?
▪ In Process
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact In Process ▪ On Housing workplan
Funding Impact In Process ▪ On Housing workplan
Recommendation 13
Policy Considerations
Charter Review Commission
Recommendation
Category:
Other Policy
Recommendation 2
Homeownership for
Low-Income Residents
Requires Charter
Amendment?
▪ No
Policy/Programmatic
Alternatives?
▪ In Process
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact In Process ▪ On Housing workplan
Funding Impact In Process ▪ On Housing workplan
Recommendation 14
Policy Considerations
Charter Review Commission
Recommendation
Category:
Other Policy
Recommendation 2
Smart City Advisory
Board: Community
Input
Requires Charter
Amendment?
▪ No
Policy/Programmatic
Alternatives?
▪ Can add additional
participants.
▪ Can utilize the
Neighborhoods
Commission.
Needs Additional
Community
Engagement?
▪ Yes
Organizational Impacts
Staff Impact Low ▪ Outreach efforts
Funding Impact Low ▪ Minimal
Recommendation 15
Special Meeting
Agenda
1 Brief staff presentation followed by City Council Q&A 2 3
Public Comment
Discuss next steps
City Council discussion and
categorization exercise (2 Rounds)
4 Special Meeting
Agenda
1 Brief staff presentation followed by City Council Q&A 2 3
Public Comment
Discuss next steps
City Council discussion and
categorization exercise (2 Rounds)
4 Charter Review Commission Recommendations
Categorizing
A.
Now
Consider by
voters in
November 2022
election?
B.
Next
C.
Later
Address as a Council
Policy/other non-
charter
method/consideration
of November 2024
ballot measure?
Explore further in
future Charter Review
Commission?
D.
Decline
Do not recommend
moving forward?
Round 1
For each recommendation:
▪ Complete your ballot by selecting only
one category for each recommendation
▪ Staff will collect ballots and aggregate
data for Round 1
▪ Any recommendation receiving 5+
votes will be placed in that category
▪ Recommendations receiving ≥ 4 votes
or equal votes of 5 move to Round 2
Charter Review Commission Recommendations
Categorizing
Round 1 EXAMPLE
▪Recommendation W
remains in “Next” category
and Recommendation Y
remains in “Now”
▪Recommendations X and Z
will move to Round 2
Recommendation
A
Now
B
Next
C
Later
D
Decline
W - 6 3 -
X - 3 4 3
Y 5 3 1 1
Z - - 5 5
Charter Review Commission Recommendations
Categorizing
Note: Votes may not add up to 11 if
anyone abstains from voting
Round 2 EXAMPLE
▪Recommendation X will
remain in the “Later”
category
▪Recommendation Z was
declined
Recommendation
A
Now
B
Next
C
Later
D
Decline
- - - - -
X - 2 5 4
- - - - -
Z - - 5 6
Charter Review Commission Recommendations
Categorizing
Round 2 EXAMPLE – Final Results
Recommendation
Y
A.
Now
B.
Next
C.
Later
D.
Decline
Recommendation
W
Recommendation
X
Recommendation
Z
Charter Review Commission Recommendations
Categorizing
10-minute BREAK
Staff Processing City
Council Round 1 Ballots
Charter Review Commission Recommendations
Categorizing
Round 2
Charter Review Commission Recommendations
Categorizing
Charter Review Commission Recommendations
Categorizing
TBD
Round 1 – Final Results
Special Meeting
Agenda
1 Brief staff presentation followed by City Council Q&A 2 3
Public Comment
Discuss next steps
City Council discussion and categorization
exercise (2 Rounds)
4 Staff will summarize today’s activities in an
Information Memorandum
Charter Review Commission Recommendations
Next Steps
Items categorized as A. Now
▪ Staff will return to Council by June 30, 2022 with a draft ballot measure to amend the City Charter.
Items categorized as B. Next
▪ Council will consider placing these recommendations on the FY 2022-2023 Citywide Roadmap ▪ Tentatively scheduled for the 2022-2023 Proposed Budget Study Session on May 16, 2022 Items categorized as C. Later
▪ These recommendations will be referred to the next Charter Review Commission Items categorized as D. Decline
▪ These recommendations will not move forward