Council Policy Prioritization: Early Consideration Response Form CMO Approval: ___________________________________ Date _________________
Department Rules Date Item
Department Rep. Name/Ext. Council Member Sponsorship
Policy/Ordinance Subject
Staff Recommendation
☐ GREEN Adopt based on tradeoffs
outlined on next page
☐ YELLOW Send to Priority
Setting Process
☐ RED Recommend Council not
adopt nominated idea
☐ NEEDS CLARIFICATION OR
MORE TIME TO EVALUATE
Staff Evaluation
Is this aligned with City Roadmap?
☐ Yes ☐ No
Is this already underway in a
Department work plan?
☐ Yes ☐ No
Is this time critical or an emergency?
☐ Yes ☐ No
Will this require substantial resources,
staffing, budget, or strategic support?
☐ Yes ☐ No
Criterion to Determine Scale of Project Complexity
Project complexity is determined by scoring the project in each of the 3 criterions below and then summing the score. a. Low Complexity is a sum of 6 or less.
b. Medium Complexity is a sum of 7 – 9.
c. High Complexity is a sum of 10 or greater.
Total Score =
Scoring Criterion
Low Complexity Medium Complexity High Complexity
Estimated Duration 6 – 9 months ☐= 1 9 - 18 months ☐= 2 More than 18 months ☐= 3 Organizational
Complexity
(Internal)
Can Easily be Absorbed
into Existing Work Plan
☐= 1 Planned Work (Future) ☐= 2 Work Not Currently Proposed ☐= 3 Have staff with required
skillset/knowledge
☐= 1 Have staff with required skillset/
requires moderate research
☐= 2 Do not have staff with required
skillset/requires significant
research
☐= 3
Less than or equal 2
staff required
☐= 1 3 - 4 staff required ☐= 2 More than 5 staff required ☐= 3 (External) 1 Additional
Department
☐= 1 2 Other Departments Involved ☐= 2 3 or more Departments Involved ☐= 3 DEPT.
Required
☐ Airport ☐ Auditor ☐ CMO ☐ OED/CA ☐ ESD ☐ Fire ☐ HR ☐ IT ☐ PRNS ☐ Police ☐ Retirement ☐ Attorney ☐ Clerk ☐ CMO –
Budget
☐ Community
Energy
☐ Finance ☐ Housing ☐ IPA ☐ Library ☐ PBCE ☐ PW ☐ DOT
☐CMO –
Communications
☐ CMO –
Analysis
Explain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant work plan changes, etc.). Please address the following as well.
GREEN LIGHT: The Administration can implement this Nominated Idea under its current work plan. Item should be sent to Council to add to Department work plan. (1) How will the Idea be approached? (2) If adopted, what is its impact and/or tradeoff to the City Roadmap or to a Department work plan, including strategic support? (3) What is the minimum viable scope to move the Idea forward and reduce its complexity? YELLOW LIGHT: The Administration recommends Council send this Nominated Idea to the Priority Setting Process due to (describe cost implications, workload impacts, or other factors).
RED LIGHT: The Administration recommends Council not adopt this Nominated Idea due to (describe reason implementation would be difficult if not impossible – conflict with other laws, etc.).
Analysis (Continued)