TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: April 19, 2022
SUBJECT: Approval of District 5 Earth Day Litter Pickup Event Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on April 13, 2022:
(a) Approve the District 5 Earth Day Litter Pickup Event scheduled on April 23, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Carrasco)
[Rules Committee referral 4/13/2022 - Item B.6]
COUNCIL AGENDA: 4/19/2022
ITEM: 2.17
FILE NO: 22-596
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Magdalena
Carrasco - District 5
SUBJECT: SEE BELOW DATE: April 5th, 2022
APPROVED:
SUBJECT: APPROVAL OF DISTRICT 5 EARTH DAY LITTER PICKUP EVENT SPONSORED BY COUNCIL DISTRICT 5 AS A CITY COUNCIL-
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the District 5 Earth Day Litter Pickup Event scheduled on April 23rd, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the April 19th, 2022, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The District 5 Earth Day Litter Pickup Event will be hosted on April 23rd, 2022, at 7 different sites in East San José and sponsored by Councilmember Magdalena Carrasco. The event will coordinate community members to help beautify East San José through litter pickups in celebration of Earth Day. The event will be free and open to the public and will follow appropriate local public health rules.
RULES COMMITTEE AGENDA: 4/13/2022
ITEM: B.6
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Magdalena Carrasco will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 13th 2022, Rules Committee Agenda and the April 19th, 2022, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.