CouncilPolicyPrioritization:EarlyConsiderationResponseForm
Department Rules DateItem Department Rep. Name/Ext.Council Member SponsorshipPolicy/Ordinance Subject Staff Recommendation GREEN Adopt based on tradeoffsoutlined on next pageYELLOW Send to PrioritySetting ProcessRED Recommend Council notadopt nominated ideaNEEDS CLARIFICATION ORMORE TIME TO EVALUATEStaff Evaluationligned with City Roadmap? YesNolready underway in Dep work plan? YesNoime ritical or mergency? YesNoequire substantialstaffing budget? YesNoCriterion to Determine Scale of Project Complexity Project complexity is determined by scoring the project in each of the 3 criterions below and then summing the score.a. Low Complexity is a sum of 6 or less.b. Medium Complexity is a sum of 7 – 9.c. High Complexity is a sum of 10 or greater.Total Score = Scoring CriterionLow Complexity Medium Complexity High Complexity Estimated Duration6 –9 months= 19 -18 months= 2More than 18 months= 3Organizational Complexity(Internal) Can Easily be Absorbed into Existing WorkPlan= 1Planned Work (Future)= 2Work Not Currently Proposed= 3Have staff with required skillset/knowledge = 1Have staff with required skillset/requires moderate research= 2Do not have staff with required skillsetrequires significant research= 3Less than or equal 2 staff required= 13 -4 staff required= 2More than 5 staff required= 3(External)1 Additional Department = 12 Other Department Involved = 23 or more Deps Involved = 3 DEPT. RequiredAirportAuditorCMOOED/CAESDFireHRITPRNSPoliceRetirementAttorneyClerkCMO –BudgetCommunityEnergyFinanceHousingIPALibraryPBCEPWDOTCMO
AnalysisExplain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant workplan changes, etc.). Please address the following as well. GREEN LIGHT: The Administration can implement this Nominated Idea under its current work plan. Item should be sent to Council to add to Department work plan. If adopted what is impacttradeoff to City Roadmap or Dept work plan? What is the minimum viable scope to move forward and reduce complexity? YELLOW LIGHT: The Administration recommends Council send this Nominated Idea to the Priority Setting Process due to (describecost implications, workload impacts, or other factors).RED LIGHT: The Administration recommends Council not adopt this Nominated Idea due to (describe reason implementation would be difficult if not impossible –conflict with other laws, etc.).
Following the voters approving Measure S in 2018, the Department of Public Works implemented a preference for Minor Public Works procurement projects of 2.5% for local businesses and an additional 2.5% for businesses that are both small and local, for a potential of 5% total preference. These preferences are already embedded into forms that project managers use to evaluate bid results for Minor Public Works projects. If the preference is increased to 5% and 5% respectively for a total of 10%, there will be a one-time change needed on the forms as well as an educational email to project managers to inform them of the change. As the preference is already embedded into the staff work flow, this one-time change to the forms and email blast will be a minimal work effort. If there is a future desire to extend the preferences to major public works projects (over $650K in value) then additional policy evaluation will be necessary.