Council Policy Prioritization: Early Consideration Response Form DKƉƉƌŽǀĂů͗ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺĂƚĞͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺ
Department Rules Date Item
Department Rep. Name/Ext. Council Member Sponsorship
Policy/Ordinance Subject
Staff Recommendation
܆GREEN Adopt based on tradeoffs
outlined on next page
܆YELLOW Send to Priority
Setting Process
܆RED Recommend Council not
adopt nominated idea
܆NEEDS CLARIFICATION OR
MORE TIME TO EVALUATE
Staff Evaluation
/ƐƚŚŝƐĂligned with City Roadmap?
܆Yes܆No
/ƐƚŚŝƐĂlready underway inĂ
DepĂƌƚŵĞŶƚ work plan?
܆Yes܆No
/ƐƚŚŝƐƚime Đritical orĂŶ Ğmergency?
܆Yes܆No
tŝůůƚŚŝƐƌequire substantialƌĞƐŽƵƌĐĞƐ͕
staffing͕ budget͕ŽƌƐƚƌĂƚĞŐŝĐƐƵƉƉŽƌƚ?
܆Yes܆No
Criterion to Determine Scale of Project Complexity
Project complexity is determined by scoring the project in each of the 3 criterions below and then summing the score. a. Low Complexity is a sum of 6 or less.
b. Medium Complexity is a sum of 7 – 9.
c. High Complexity is a sum of 10 or greater.
Total Score =
Scoring Criterion
Low Complexity Medium Complexity High Complexity
Estimated Duration 6 – 9 months ܆1 9 - 18 months ܆2 More than 18 months ܆3 Organizational
Complexity
(Internal)
Can Easily be Absorbed
into Existing Work Plan
܆1 Planned Work (Future) ܆2 Work Not Currently Proposed ܆3 Have staff with required
skillset/knowledge
܆1 Have staff with required skillset/
requires moderate research
܆2 Do not have staff with required
skillsetͬrequires significant
research
܆3
Less than or equal 2
staff required
܆1 3 - 4 staff required ܆2 More than 5 staff required ܆3 (External) 1 Additional
Department
܆1 2 Other DepartmentƐ Involved ܆2 3 or more DepĂƌƚŵĞŶƚs Involved ܆3 DEPT.
Required
܆Airport܆Auditor܆CMO܆OED/CA܆ESD܆Fire܆HR܆IT܆PRNS܆Police܆Retirement ܆Attorney܆Clerk܆CMO –
Budget
܆Community
Energy܆Finance܆Housing܆IPA܆Library܆PBCE܆PW܆DOT
܆CMOʹ
ŽŵŵƵŶŝĐĂƚŝŽŶƐ
܆DKʹ
Office of Economic Development & Cultural Affairs Rules Date 4/20/22 C.1 Blage Zelalich/x8172
The Future of San Pedro Square and Post
Street
CM Peralez
✔
✔ ✔ ✔ ✔
✔
✔
✔
✔
✔
13 /s/ Lee Wilcox 04-19-20
Analysis
Explain the rationale for staff recommendation, including any mitigating factors that need to be considered (recent legislative action, significant work plan changes, etc.). Please address the following as well.
GREEN LIGHT: The Administration can implement this Nominated Idea under its current work plan. Item should be sent to Council to add to Department work plan. ;ϭͿ,ŽǁǁŝůůƚŚĞ/ĚĞĂďĞĂƉƉƌŽĂĐŚĞĚ͍;ϮͿ If adopted͕ what isŝƚƐ impactĂŶĚͬŽƌtradeoff toƚŚĞ City Roadmap or ƚŽĂDepĂƌtŵĞŶƚ work plan͕ ŝŶĐůƵĚŝŶŐƐƚƌĂƚĞŐŝĐƐƵƉƉŽƌƚ? ;ϯͿWhat is the minimum viable scope to moveƚŚĞ/ĚĞĂ forward and reduceŝƚƐ complexity? YELLOW LIGHT: The Administration recommends Council send this Nominated Idea to the Priority Setting Process due to (describe cost implications, workload impacts, or other factors).
RED LIGHT: The Administration recommends Council not adopt this Nominated Idea due to (describe reason implementation would be difficult if not impossible – conflict with other laws, etc.).
While the natural progression from the temporary Al Fresco program is to transition both the San Pedro and Post Street street closures to some sort of permanent closure, there has not yet been complete stakeholder agreement on the best path forward among business and property owners that abut each one of the streets. In addition to stakeholder agreement, there are three primary issues still to be addressed - 1) fire/life safety parameters, 2) the mechanism by which the city has the authority to keep each or both streets closed, and 3) funding required for infrastructure changes for permanent street closure. In regard to #1, pertinent fire department staff need time to review access to fire connections, locations of hydrants on each street, emergency vehicular access and path of travel to potential fire/life safety situations on both streets during a permanent closure. Once those logistical parameters are determined, the best operational layout for each street can be designed, cost estimates around implementation can be determined and a plan and timeline can be formulated that could inform #3. It is highly likely that there will be significant infrastructure cost implications with any street layout that involves either a permanent or semi-permanent street closure. Additionally, with COVID-related emergency declarations turning toward endemic responses, indeed, with the State Emergency Declaration expected to be lifted as early as July 1, it is unclear if extending the local emergency order is the right mechanism or the appropriate legal framework by which the City should implement a permanent street closure. A more likely path is the Pedestrian Mall act, which will take considerable community engagement and outreach to pursue. Due to the combination of factors described above, staff recommends that this item not be agendized for the April 26 City Council meeting and instead be brought back through the FY 22-23 MBA process for City Council consideration.
Analysis (Continued)