TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: April 11, 2022
Approved Date
4/13/2022
SUBJECT: CITY ROADMAP - PAVEMENT, FIRE, EOC, TRANSIT CAPITAL IMPROVEMENTS: 2022 MAJOR STREETS CONCRETE & ADA RAMPS
MAJOR PROJECT #1, AND 2022 MAJOR STREETS REMOVE AND
REPLACE ASPHALT CONCRETE PAVEMENT PROJECT
RECOMMENDATION
(a) Approve award of a construction contract for the 2022 Major Streets Concrete & ADA Ramps Major Project #1, to the low bidder, Wattis Construction Company, Inc., in the amount of $1,675,733 and approve an approximate 10% contingency in the amount of $167,600, and
(b) Approve award of a construction contract for the 202 2 Major Streets Remove and Replace Asphalt Concrete Pavement Project, to the low bidder, O’Grady Paving, Inc., in the amount of $748,035 and approve an approximate 10% contingency in the amount of $74,800.
OUTCOME
Approval of these construction contracts will provide required concrete and sidewalk accessibility, Americans with Disabilities Act (ADA)-compliant curb ramp improvements and asphalt concrete pavement repairs along major streets to be maintained in the 2022 construction season. Approval of contingencies will provide funding for any unanticipated work necessary for the proper completion or construction of each project.
BACKGROUND
The City of San José’s
(City) Department of Transportation (DOT) will maintain approximately 52 miles of streets on the Major Street Network in the 2022 construction season. Pavement maintenance is typically performed in two separate phases: preparation and a final surface COUNCIL AGENDA: 4/26/22
FILE: 22-555
ITEM: 2.10
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Major Streets Concrete & ADA Ramps Major Project #1 and 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project
application. The preparation phase requires the removal of structurally failed areas of pavement and replaces them with new asphalt concrete. The preparation phase also includes concrete work, ADA curb ramps upgrades and installation. The preparation phase is the subject of this memorandum and will result in the construction or retrofit of 300 curb ramps as well as asphalt repairs along the streets identified in the attached List of Streets. The final phase of maintenance will be covered by one sealing and two resurfacing projects, which DOT plans to bring to City Council in May and June of 2022.
T
he Major Street Network consists of 967 miles of the City’s most heavily traveled streets, which collectively carry over 85% of the traffic in the City. DOT utilized information provided by the City’s Pavement Management System to generate a candidate list of streets for pavement maintenance. The candidate list was then thoroughly analyzed by staff using the following criteria to create the final list of streets:
• Funding availability and funding use restrictions
• Streets on the Major Street Network
• Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Streets associated with planned safety, bikeway, or other complete streets projects • Community and City Council office feedback regarding roadway conditions and priority street segments
• Relative location of street segments to create multiple, continuous segments, consistency within neighborhoods, and project efficiency
• Multi-year geographic spread across the City and street network
While equity was not specifically considered in the development of the 2022 Major Streets paving program, DOT cross-referenced the selected streets relative to census tracts designated by the Metropolitan Transportation Commission as Equity Priority Communities. Based on this analysis, DOT will be maintaining a total of 14 equity priority communities miles, which is roughly 24% of the 59 miles selected for maintenance on the Major Streets Network in 2022.
The streets identified on the attached List of Streets are part of the preparation phase this construction season. The list may change if unforeseen circumstances arise or new information regarding other street-related projects becomes available.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Major Streets Concrete & ADA Ramps Major Project #1 and 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project
ANALYSIS
2022 Major Streets Concrete & ADA Ramps Project #1
Bids for the 2022 Major Streets Concrete & ADA Ramps Project #1 were opened on March 3, 2022, with the following results:
CONTRACTOR CITY BID
AMOUNT VARIANCE
%
UNDER/OVER
ENGINEER'S
ESTIMATE
Wattis Construction Company,
Inc. San José, CA $1,675,733 $352,635 (17.39)%
SpenCon Construction, Inc. Sunnyvale, CA $1,743,068 $285,300 (14.07)% Rosas Brothers Construction Oakland, CA $1,833,216 $195,152 (9.62)% ENGINEER'S ESTIMATE -- $2,028,368 -- --
FBD Vanguard Construction,
Inc. Livermore, CA $2,871,352 $842,984 41.56%
The low bid submitted by Wattis Construction Company, Inc. is $1,675,733 and is 17.39% below the Engineer’s Estimate. The Engineer’s Estimate for this project is $2,028,368. The estimate is based on bids received from similar past projects and current estimated construction prices. The bid is considered acceptable for the work involved in the project. Staff recommends that the construction contract to be awarded to Wattis Construction Company, Inc.
San José Municipal Code Section 7.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10% of the total contract amount. Staff recommends a 10% contingency, which should be enough to account for unforeseen conditions that might arise in the construction of ADA-compliant curb ramps. Construction for the 2022 Major Streets Concrete & ADA Ramps Major Project #1 is scheduled to begin in the third week of May 2022 and to be completed by mid-August 2022.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Major Streets Concrete & ADA Ramps Major Project #1 and 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project
2022 Major Streets Remove and Replace Project
Bids for the 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project were opened on March 3, 2022, with the following results:
CONTRACTOR CITY BID
AMOUNT VARIANCE
%
UNDER/OVER
ENGINEER'S
ESTIMATE
O’Grady Paving, Inc. Mountain View,
CA $748,035 $342,650 (31.42)%
G. Bortolotto & Company, Inc. San Carlos, CA $798,655 $292,030 (26.77)% Radius Earthwork Inc. San José, CA $1,057,825 $32,860 (3.01)% ENGINEER'S ESTIMATE -- $1,090,685 -- --
J.V. Lucas Paving, Inc. Lafayette, CA $1,236,853 $146,168 13.40%
The low bid submitted by O’Grady Paving, Inc. is $748,035 and is 31.42% below the Engineer’s Estimate. The Engineer’s Estimate for this project is $1,090,685. The estimate is based on bids received from similar past projects and current estimated construction prices. The bid is considered acceptable for the work involved in the project. Staff recommends that the construction contract be awarded to O’Grady Paving, Inc.
San José Municipal Code Section 7.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10% of the total contract amount. Staff recommends a 10% contingency, which should be enough to account for unforeseen conditions that might arise in the excavation, removal, and replacement of failed asphalt concrete pavement areas. Construction for the 2022 Major Streets Remove and Replace Asphalt Pavement Project is scheduled to begin in the third week of May 2022 and to be completed by mid-July 2022.
Project Labor Agreement Applicability
A project labor agreement (PLA) is not applicable to this project as the City’s engineer’s estimate of the total cost of the Construction Contract to construct for this project does not exceed three million dollars ($3,000,000).
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Major Streets Concrete & ADA Ramps Major Project #1 and 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project
Local and Small Business Outreach
Neither project has a preference for local and/or small business. The recommended low bid contractor for the 2022 Major Streets Concrete & ADA Ramps Project #1 is a local and small business from San José, CA. The recommended low bid contractor for the 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project is not a local and small business.
CONCLUSION
Based on the evaluation of bids for the 2022 Major Streets Concrete & ADA Ramps Major Project #1, and the 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project, the low bids are considered acceptable and staff recommends awarding the construction contracts to Wattis Construction Company, Inc. and O’Grady Paving, Inc.
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the City’s pavement conditions and provides periodic reports on this topic to the Transportation and Environmental Committee. In addition to the projects discussed in this memorandum, three additional pavement maintenance projects on the major street network are tentatively scheduled for City Council action this spring.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum aligns with one or more Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
To solicit contractors, these projects were listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the projects commence the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications. To inform traveling motorists of upcoming construction activities and potential traffic delays, changeable message signs may be used on selected streets stating the scheduled date and time for work to occur on the street.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Major Streets Concrete & ADA Ramps Major Project #1 and 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project
COORDINATION
These projects have been coordinated with the Department of Public Works, and this memorandum has been coordinated with the Department of Planning, Building and Code Enforcement, the City Attorney’s Office, and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
FISCAL/POLICY ALIGNMENT
These projects support the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities.
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECTS:
Programmatic Project Delivery Estimate $242,400
Construction Contracts $2,423,768
Contingency $242,400
TOTAL PROJECT COSTS 2,908,568
2. SOURCE OF FUNDING: 480 – Pavement Maintenance – S enate Bill1 Road Repair & Accountability Act 2017
3. FISCAL IMPACT: These projects will have no net operating and maintenance costs to the General Fund.
BUDGET REFERENCE
The table below identifies the fund and appropriation proposed to fund the recommended contract award, including project delivery, construction, and contingency costs.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Major Streets Concrete & ADA Ramps Major Project #1 and 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project
CEQA
Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities.
/s/
JOHN RISTOW
Director of Transportation
For questions, please contact Frank Farshidi, DOT Division Manager, at (408) 794-1945.
Attachment – List of Streets
Fund
#
Appn
#
Appn
Name
Total
Appn
Amt. for
Contract
2021-2022
Adopted
Capital
Budget
Page
Last Budget
Action
(Date, Ord.
No.)
Source of New Funding
480 406C
Pavement
Maintenance – SB1
Road & Repair
Accountability Act
2017
$22,560,246 $2,666,268 968 10/19/2021,
30682
Total Current Funding Available $22,560,246
ATTACHMENT
Subject: 2022 Major Streets Concrete & ADA Ramps Major Project #1 and 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project
List of Streets
2022 MAJOR STREETS SEALING PROJECT
STREET NAME BEG LOCATION END LOCATION CD
AIRPORT BL COLEMAN AV TERMINAL DR 6
AIRPORT BL EWERT RD 1891' S/O SKYPORT DR 6
BASKING RIDGE CT DANNA CT S END 2
CAMINO VERDE DR SANTA TERESA BL CURIE DR 10
CURTNER AV LINCOLN AV ALMADEN EXPY 6,7
EDENVALE AV CHYNOWETH AV SADDLE BROOK DR 2
GOLD ST TAYLOR ST N BRIDGE N/S 4
HAMPTON DR CROWN BL 3442' S/O CROWN BL 10
HILLSDALE AV VISTAPARK DR VITTORIA PL 2,7
HOPKINS DR OCALA AV STORY RD 5
LEYLAND PARK DR CAMDEN AV BOX CANYON RD 10
METCALF RD MONTEREY RD 400' N/O MALECH RD 2
PROSPECT SARATOGA AV LAWRENCE EXPY 1
QUIMBY RD CAPITOL EXPY WHITE RD 8
QUIMBY RD WHITE RD RUBY AV 8
SADDLE BROOK DR BRANHAM LN EDENVALE AV 2
SILVER CREEK RD CAPITOL EXPY YERBA BUENA RD 8
SILVER LEAF RD FORD RD TENNANT AV 2
SINGLETON RD SENTER RD E END 7
SNELL AV HILLSDALE AV BRANHAM LN 2,7
SPRECKLES AV GRAND BL STATE ST 4
TAYLOR ST N GOLD ST LIBERTY ST 4
WHITE RD S ALUM ROCK AV MCKEE RD 5
ATTACHMENT
Subject: 2022 Major Streets Concrete & ADA Ramps Major Project #1 and 2022 Major Streets Remove and Replace Asphalt Concrete Pavement Project
2022 MAJOR STREETS REMOVE AND REPLACE PROJECT
STREET NAME BEG LOCATION END LOCATION CD
AIRPORT PKWY CA 87 MATRIX BL 6
ALUM ROCK AV CAPITOL AV MILLAR AV 5
AVENIDA ESPANA AVENIDA ROTELLA SANTA TERESA BL 10
AVENIDA ROTELLA AVENIDA ESPANA VIA DEL ORO 10
BOOKSIN AV DRY CREEK RD FOXWORTHY AV 6,9
BROKAW RD MATRIX
BL/TECHNOLOGY DR
OAKLAND RD 3,4
COLEMAN AV BROKAW RD SANTA TERESA ST 6
COLEMAN RD ALMADEN EXPY SANTA TERESA BL 10
CURTNER AV ALMADEN EXPY MONTEREY RD 6,7,9
DELMAS AV WILLOW ST W VIRGINIA ST 6
ECHO VALLEY DR HILLCREST DR GLENVIEW DR 10
GOLD ST SUNRISE DR SOUTHBAY FWY 4
HILLCREST DR HAMPTON DR ECHO VALLEY RD 10
JACOB AV JARVIS AV KIRK RD 9
JULIAN ST W MONTGOMERY ST MARKET ST 3,6
KIRK RD FOXWORTHY AV BRANHAM LN 9
METCALF RD 400' N/O MALECH RD 4600' N/O MALECH RD 2
MINNESOTA AV W ALMA AV WILLOW ST 6
PREVOST ST VIRGINIA ST WILLOW ST 6
RESEARCH PL MONTAGUE EXPY RIVER OAKS PKWY 4
SKYWAY DR SNELL AV MONTEREY RD 2
SNELL AV SANTA TERESA AV S END 10
STEVENS CREEK BL MONROE ST STERN AV 1,6
VIA DEL ORO AVENIDA ROTELLA BERNAL RD 10
WINCHESTER BL STEVENS CREEK BL NEWHALL ST 6