TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: April 11, 2022
Approved Date
4/13/2022
SUBJECT: CITY ROADMAP - PAVEMENT, FIRE, EOC, TRANSIT CAPITAL IMPROVEMENTS: 2022 LOCAL STREETS CONCRETE #2 PROJECT
RECOMMENDATION
(a) Approve award of a construction contract for the 2022 Local Streets Concrete # 2 Project, to the lowest bidder, Spencon Construction, Inc., in the amount of $1,624,060.
(b) Approve an approximate 10% contingency in the amount of $ 162,000.
OUTCOME
Approval of this construction contract will provide concrete and sidewalk accessibility (Americans with Disabilities Act (ADA)-compliant curb ramps) improvements along 23 miles of streets on the Local and Neighborhood Street Network to be maintained in the 2022 construction season. Approval of an approximate 10% contingency will provide funding for any unanticipated work necessary for the proper construction and completion of the project.
BACKGROUND
The City of San José’s (City) Department of Transportation (DOT) will maintain approximately 190 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season, which will also result in the installation and retrofit of approximately 1,945 ADA curb ramps. Pavement maintenance is typically performed in two separate phases: preparation and a final surface application. The preparation phase requires the removal of structurally failed areas of pavement and replaces them with new asphalt concrete. The preparation phase also includes concrete work, ADA curb ramp upgrades and installation, and traffic signal detector repairs and upgrades. The preparation phase is the subject of this memorandum and will result in the construction of 296 ramp locations along 23 miles of Local Streets identified in the attached List COUNCIL AGENDA: 4/26/2022
FILE: 22-558
ITEM: 2.13
HONORABLE MAYOR AND CITY COUNCIL
April 4, 2022
Subject: 2022 Local Streets Concrete #2 Project
of Streets. The final phase of maintenance will be covered by remove and replace, one sealing, and four resurfacing projects, which DOT plans to bring to City Council in early April to June.
The City’s Local and Neighborhood Street Network is organized into 135 geographically contiguous Pavement Maintenance Zones (PMZs). The PMZs were established several decades ago to support efficient planning and delivery of paving projects, maximize the amount of paving work completed at one time within a neighborhood area, and provide geographic equity of pavement maintenance across the city. Information provided by the City’s pavement management database is used to identify candidate PMZs for preventive maintenance and sealing. The final list of PMZs to receive treatments was established using the following criteria:
• Funding availability and funding use restrictions
• Streets on the Local Street Network
• Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Relative location of street segments to create multiple, continuous segments, consistency within neighborhoods, and project efficiency
• Number of public traffic attraction facilities such as schools, hospitals, libraries, community centers, etc.
• Community and City Council office feedback regarding roadway conditions and priority street segments
• Multi-year geographic spread across the City and street network
In 2021, DOT added an additional criterion: equity. DOT staff cross-referenced the selected zones with census tracts designated by the Metropolitan Transportation Commission as Equity Priority Communities (EPC), formerly known as Communities of Concern, to better track equity in service delivery. Results confirmed that 287 out of 356 miles (roughly 80%) of local and neighborhood streets designated in EPC areas will be maintained by the end of the current three- year plan (2024). DOT anticipates completing pavement maintenance for nearly 65% of the local street network in this same timeframe.
Since 2019, DOT has maintained a total of 158 EPC miles and will be maintaining an additional 66 EPC miles in 2022, which is roughly 35% of the 190 miles of Local and Neighborhood Streets selected for maintenance in 2022.
The attached List of Streets identifies streets that will have ADA curb ramps installed or retrofitted. The list may change if unforeseen circumstances arise or new information regarding other street-related projects becomes available.
HONORABLE MAYOR AND CITY COUNCIL
April 4, 2022
Subject: 2022 Local Streets Concrete #2 Project
ANALYSIS
Bids were opened on March 17, 2022 with the following results:
CONTRACTOR CITY BID
AMOUNT VARIANCE
%
UNDER/OVER
ENGINEER'S
ESTIMATE
Spencon Construction Sunnyvale, CA $ 1,624,060 $ (920,100) (36)% Rosas Brothers Construction Oakland, CA $ 1,733,436 $ (810,724) (32)% JJR Construction, Inc. San Mateo, CA $ 1,963,180 $ (580,980) (23)% ENGINEER’S ESTIMATE - $ 2,544,160 - -
FBD Vanguard Construction,
Inc. Livermore, CA $ 2,836,770 $ 292,610 12%
The low bid submitted by Spencon Construction, Inc. is $1,624,060 and is 36% below the Engineer’s Estimate. The Engineer’s Estimate for this project is $2,544,160. The estimate is based on bids received from similar past projects and most current estimated construction prices.
The bid is considered acceptable for the work involved in the project. Staff recommends that the construction contract be awarded to Spencon Construction, Inc.
San José Municipal Code Section 27.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10% of the total contract amount. Staff recommends an approximate 10% contingency, which should be sufficient to account for unforeseen conditions that might arise in the excavation, removal, and replacement of failed concrete areas.
Construction is scheduled to begin in June 2022 and will be completed by early August 2022.
Project Labor Agreement Applicability
A project labor agreement is not applicable to this project as the City’s engineer’s estimate of the total cost of the construction contract to construct for this project does not exceed three million dollars.
Local and Small Business Outreach
This project does not have a preference for local and/or small businesses.
HONORABLE MAYOR AND CITY COUNCIL
April 4, 2022
Subject: 2022 Local Streets Concrete #2 Project
CONCLUSION
Based on the evaluation of bids, the low bid is considered acceptable, and staff recommends awarding the construction contract for the 2022 Local Streets Concrete #2 Project to Spencon Construction, Inc.
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the City’s pavement conditions and provides periodic reports on this topic to the Transportation and Environment Committee and to City Council. In addition to the project discussed in this memorandum, six additional large pavement maintenance projects for Local and Neighborhood Streets are tentatively scheduled for City Council action this spring.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
To solicit contractors, this project was listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the project commences the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications. To inform traveling motorists of upcoming construction activities and potential traffic delays, changeable message signs may be used on selected streets stating the scheduled date and time for work to occur on the street. This memorandum will be posted on the City’s Council Agenda website for the April 26, 2022 City Council meeting.
COORDINATION
This project has been coordinated with the Department of Public Works, and this memorandum has been coordinated with the Department of Planning, Building and Code Enforcement, the City Attorney’s Office, and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
HONORABLE MAYOR AND CITY COUNCIL
April 4, 2022
Subject: 2022 Local Streets Concrete #2 Project
FISCAL/POLICY ALIGNMENT
This project supports the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities.
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECT:
Programmatic Project Delivery Estimate $162,000.00
Construction Contract $1,624,060.00
Contingency $162,000.00
TOTAL PROJECT COSTS: $1,948,060.00
2. SOURCE OF FUNDING: 486 - 2016 VTA Measure B Fund.
3. FISCAL IMPACT: This project will have no net operating and maintenance costs to the General Fund.
BUDGET REFERENCE
The table below identifies the fund and appropriation proposed to fund the recommended contract award, including project delivery, construction, and contingency costs.
Fund
#
Appn
# Appn Name Total
Appn
Amt. for
Contract
2021-2022
Adopted
Budget Page
Last Budget
Action
(Date, Ord.
No.)
486 403Q
Pavement
Maintenance -
VTA Measure
B 2016
$34,320,576 $1,624,060
Adopted
Capital Budget
Pg. 969
2/8/2022,
30717
Totals $34,320,576 $1,624,060
HONORABLE MAYOR AND CITY COUNCIL
April 4, 2022
Subject: 2022 Local Streets Concrete #2 Project
CEQA
Categorically Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities.
/s/
JOHN RISTOW
Director of Transportation
For questions, please contact Frank Farshidi, DOT Division Manager, at (408) 794-1945.
Attachment – List of Streets
ATTACHMENT
Subject: 2022 Local Streets Concrete #2 Project
Page # 1 of 3
List of Streets
Street Name Street From Street To Council
District
BARRYMORE DR SARATOGA AV FLORA AV 1
BLAISDELL CT ROSEDALE DR S END 1
BORDEN RAE CT ROSEDALE DR S END 1
BRAEBURN CT STOCKBRIDGE DR W END 1
CAPE COD CT BOYNTON AV E END 1
CAROLA AV SAN TOMAS AQUINO CLARITA AV 1
CAROLA CT CAROLA AV S END 1
CAXTON CT STOCKBRIDGE DR W END 1
CLARITA AV BISMARCK DR YELLOWSTONE DR 1
COMPTON CT COMPTON LN S END 1
COMPTON LN DARRYL DR PILAND DR 1
COMPTON LN PILAND DR POE LN 1
CREAGER CT PILAND DR W END 1
DARRYL DR PAYNE AV CITY LIMIT 1
DEBRA WY HAMANN DR LARKMEAD CT 1
FLORA AV MORELAND WY PAYNE AV 1
FREED AV ROSALIA AV TOPAZ AV 1
HAMANN DR MOORPARK AV S END 1
HAMILTON PARK CAROLA AV SAN TOMAS AQUINO 1
KELTNER AV WILLIAMS RD RHODA DR 1
KELTON AV BARKER DR WILLIAMS RD 1
KENDRA WY MONA AV DARRYL DR 1
KLAMATH DR RIBBON DR PAYNE AV 1
KLAMATH DR YELLOWSTONE DR RIBBON DR 1
LARSON WY WILLIAMS RD WILL ROGERS DR 1
LINDENWOOD DR HAMANN DR E END 1
LYNN OAKS DR CYPRESS AV S EDEN AV 1
MARGATE AV SHEARTON DR CYPRESS AV S 1
MAUNEY CT PILAND DR W END 1
MENDENHALL DR HAMILTON AV BISMARCK DR 1
MITZI DR PIPER DR SARATOGA AV 1
MONA WY E END DARRYL DR 1
MONA WY DARRYL DR KENDRA WY 1
MORELAND WY CLARITA AV SAN TOMAS AQUINO 1
OAKDELL PL LYNN OAKS DR S END 1
ONYX CT ROSEDALE DR S END 1
ORCHID WY OLGA DR WILLIAMS RD 1
PENWITH AV CLARITA AV STOCKBRIDGE DR 1
PILAND DR GLEASON AV PAYNE AV 1
PYRAMID CT CAROLA AV S END 1
RANCHERO WY 270'E/MITZI DR MITZI DR 1
RANCHERO WY WILLIAMS RD 270' E/MITZI DR 1
RIBBON DR VERNAL DR NIAGARA DR 1
ATTACHMENT
Subject: 2022 Local Streets Concrete #2 Project
Page # 2 of 3
Street Name Street From Street To Council
District
ROEWILL DR RHODA DR WILL ROGERS DR 1
ROSALIA AV PAYNE AV TEALE AV 1
ROSALIA AV PAYNE AV MORELAND WY 1
ROSEDALE DR CYPRESS AV S EDEN AV 1
SAN TOMAS CT CAROLA AV S END 1
SHAYNOR CT PILAND W END 1
STARLIGHT CT ROSEDALE DR S END 1
STOCKBRIDGE DR PENWITH AV PAYNE AV 1
TEALE AV ROSALIA AV FREED AV 1
TOPAZ AV WILL ROGERS DR PAYNE AV 1
TURNWOOD CT COMPTON LN N END 1
WILL ROGERS DR SARATOGA AV LESLIE DR 1
WILL ROGERS DR RANCHERO WY TOPAZ AV 1
WILL ROGERS DR LESLIE DR RANCHERO WY 1
WOODFLOWER WY WOODCREEK LN CARAVELLA DR 1
WOODLEAF CT WOODFLOWER WY W END 1
WYLIE WY PAYNE AV COMPTON LN 1
12TH ST S KEYES ST HUMBOLDT ST E 3
9TH ST S KEYES ST HUMBOLDT ST E 3
ALMA CT ALMA AV E N END 3
FLOYD ST ALMADEN AV 1ST ST S 3
FLOYD ST LICK AV ALMADEN AV 3
GOODYEAR ST PEPITONE AV LICK AV 3
GOODYEAR ST ALMADEN AV GRAHAM AV 3
GOODYEAR ST LICK AV ALMADEN AV 3
HUMBOLDT ST E S 7TH ST S 10TH ST 3
HUMBOLDT ST E ALMADEN AV LICK AV 3
HUMBOLDT ST W S 1ST ST ALMADEN AV 3
LICK AV WILLOW ST GOODYEAR ST 3
LICK AV GOODYEAR ST W ALMA AV 3
LOCUST ST WILLOW ST W ALMA AV 3
MASTIC ST W ALMA AV GOODYEAR ST 3
PALM ST W ALMA AV WILLOW ST 3
PLUM ST GOODYEAR ST W ALMA AV 3
SHERMAN ST GRAHAM AV W ALMA AV 3
SPARTAN CT S 12TH ST E END 3
BASILE AV CLIFTON AV 140'W/CLIFTON 6
BUENA VISTA AV SCOTT ST 410' N/O SCOTT ST 6
CHIECHI AV PAGE ST SCOTT ST 6
CLIFTON AV SCOTT AV PARKMOOR AV 6
COLLEGE DR FRUITDALE AV KINGMAN AV 6
COLLEGE DR KINGMAN AV MOORPARK AV 6
CONCORD AV MOORPARK AV KINGMAN AV 6
CORLISTA DR KINGMAN AV FRUITDALE AV 6
DEL MAR AV FRUITDALE AV REXFORD WY 6
ATTACHMENT
Subject: 2022 Local Streets Concrete #2 Project
Page # 3 of 3
Street Name Street From Street To Council
District
DOUGLAS ST MERIDIAN AV WILLARD AV 6
ELLIOT ST LASWELL AV BASCOM AV S 6
GOODWIN AV FRUITDALE AV KINGMAN AV 6
KINGMAN AV DELAND AV 80'W/CORLISTA D 6
KINGMAN AV 80'E/CORLISTA LEIGH AV 6
KINGMAN DR MANSFIELD DR E END 6
LASWELL AV ELLIOT ST SAN CARLOS ST W 6
LEIGH AV CITY LIMIT SCOTT ST 6
LEIGH AV PARKMOOR AV SCOTT ST 6
MACARTHUR AV PARKMOOR AV 80' S/ PFEFFER LN 6
MANSFIELD DR RANDOLPH ST KINGMAN AV 6
MAYELLEN AV SAN CARLOS ST W SCOTT ST 6
MAYELLEN AV SCOTT ST S END 6
MENKER AV SCOTT ST PARKMOOR AV 6
MENKER AV KINGMAN AV FRUITDALE AV 6
MENKER AV SAN CARLOS ST W SCOTT ST 6
MENKER AV MOORPARK AV KINGMAN AV 6
MOORPARK AV 350'S/CONCORD AV KINGMAN AV 6
NEVIN AV DELAND AV KINGMAN AV 6
PAGE ST SAN CARLOS ST CHIECHI AV 6
PARKMOOR AV BASCOM AV S MACARTHUR AV 6
PARKMOOR AVE MACARTHUR AV CITY LIMIT 6
PFEFFER LN MOORPARK AV MAC ARTHUR AV 6
RANDOLPH DR DEL MAR AV SHERMAN OAKS DR 6
REXFORD WY DEL MAR AV MANSFIELD DR 6
RICHMOND AV FRUITDALE AV KINGMAN AV 6
RICHMOND AV CITY LIMIT SCOTT ST 6
RICHMOND AV PARKMOOR AV SCOTT ST 6
RICHMOND AV KINGMAN AV MOORPARK AV 6
RUTLAND AV SAN CARLOS ST W CITY LIMIT 6
SCOTT ST LEIGH AV CLIFTON AV 6
SCOTT ST WILLARD AV S LEIGH AV 6
SHERMAN OAKS D KINGMAN AV FRUITDALE AV 6
WILLARD AV 195'S/SAN CARLOS ST 195'N/SCOTT ST 6
WILLARD AV SCOTT ST 195'N/SCOTT ST 6
WILLARD AV SCOTT ST CHIECHI AV 6