TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: April 11, 2022
Approved Date
4/14/2022
SUBJECT: CITY ROADMAP - PAVEMENT, FIRE, EOC, TRANSIT CAPITAL IMPROVEMENTS: 2022 LOCAL STREETS CONCRETE #1 PROJECT
RECOMMENDATION
(a) Approve award of a construction contract for the 202 2 Local Streets Concrete #1 Project, to the lowest bidder, Spencon Construction, Inc., in the amount of $1,687,130.
(b) Approve an approximate 10% contingency in the amount of $168,000.
OUTCOME
Approval of this construction contract will provide concrete and sidewalk accessibility (Americans with Disability Act (ADA)-compliant curb ramps) improvements along 25 miles of streets on the Local and Neighborhood Street Network to be maintained in the 2022 construction season. Approval of an approximate 10% contingency will provide funding for any unanticipated work necessary for the proper construction and completion of the project.
BACKGROUND
The City of San José’s (City) Department of Transportation (DOT) will maintain approximately 190 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season, which will also result in the installation and retrofit of approximately 1,945 ADA curb ramps. Pavement maintenance is typically performed in two separate phases: preparation and a final surface application. The preparation phase requires the removal of structurally failed areas of pavement and replaces them with new asphalt concrete. The preparation phase also includes concrete work, ADA curb ramp upgrades and installation, and traffic signal detector repairs and upgrades. The preparation phase is the subject of this memorandum and will result in the construction of 307 ramp locations along 25 miles of Local Streets identified in the attached List of Streets. The final phase of maintenance will be covered by one sealing and four resurfacing projects, which DOT plans to bring to City Council in early April to June 2022.
COUNCIL AGENDA: 4/26/2022
FILE: 22-557
ITEM: 2.12
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: 2022 Local Streets Concrete #1 Project
The City’s Local and Neighborhood Street Network is organized into 135 geographically contiguous Pavement Maintenance Zones (PMZs). The PMZs were established several decades ago to support efficient planning and delivery of paving projects, maximize the amount of paving work completed at one time within a neighborhood area, and provide geographic equity of pavement maintenance across the City. Information provided by the City’s pavement management database is used to identify candidate PMZs for preventive maintenance and sealing. The final list of PMZs to receive treatments was established using the following criteria:
• Funding availability and funding use restrictions
• Streets on the Local Street Network
• Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Relative location of street segments to create multiple, continuous segments, consistency within neighborhoods, and project efficiency
• Number of public traffic attraction facilities such as schools, hospitals, libraries, community centers, etc.
• Community and City Council office feedback regarding roadway conditions and priority street segments
• Multi-year geographic spread across the City and street network
In 2021, DOT added an additional criterion: equity. DOT staff cross-referenced the selected zones with census tracts designated by the Metropolitan Transportation Commission as Equity Priority Communities (EPC), formerly known as Communities of Concern, to better track equity in service delivery. Results confirmed that 287 out of 356 miles (roughly 80%) of local and neighborhood streets designated in EPC areas will be maintained by the end of the current three- year plan (2024). DOT anticipates completing pavement maintenance for nearly 65% of the local street network in this same timeframe. Since 2019, DOT has maintained a total of 158 EPC miles and will be maintaining an additional 66 EPC miles in 2022, which is roughly 35% of the 190 miles of Local and Neighborhood Streets selected for maintenance in 2022.
The attached List of Streets identifies streets that will have ADA curb ramps installed or retrofitted. The list may change if unforeseen circumstances arise or new information regarding other street-related projects becomes available.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: 2022 Local Streets Concrete #1 Project
ANALYSIS
Bids were opened on March 10, 2022 with the following results:
CONTRACTOR CITY BID
AMOUNT VARIANCE
%
UNDER/OVER
ENGINEER'S
ESTIMATE
Rosas Brothers Construction Oakland, CA $ 1, 536,053 $(247,830) -38% Spencon Construction Sunnyvale, CA $ 1,687,130 $(797,660) -32% JJR Construction, Inc. San Mateo, CA $2,236,960
$(247,830)
-10%
ENGINEER’S ESTIMATE - $ 2,484,790 - -
Itech Solution San José, CA $ 2,725,080 $240,290 10%
FBD Vanguard Construction,
Inc. Livermore, CA $ 2,787,091 $302,301 12%
The low bid submitted by Rosas Brothers Construction, was $1,536,053 and was 38% below the Engineer’s Estimate; however, they were found to be an unresponsive bidder. The next lowest bid submitted by Spencon Construction, Inc. is $1,687,130 and is 32% below the Engineer’s Estimate. The Engineer’s Estimate for this project is $2,484,790. The estimate is based on bids received from similar past projects and most current estimated construction prices. The bid is considered acceptable for the work involved in the project. Staff recommends that the construction contract be awarded to Spencon Construction, Inc.
San
José Municipal Code Section 27.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10% of the total contract amount. Staff recommends a 10% contingency, which should be sufficient to account for unforeseen conditions that might arise in the excavation, removal and replacement of failed concrete areas.
Construction is scheduled to begin in June 2022 and will be completed by early August 2022.
Project Labor Agreement Applicability
A project labor agreement is not applicable to this project as the City’s engineer’s estimate of the total cost of the construction contract to construct for this project does not exceed three million dollars.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: 2022 Local Streets Concrete #1 Project
Local and Small Business Outreach
This project does not have a preference for local and/or small businesses.
CONCLUSION
Based on the evaluation of bids, the low bid is considered acceptable and staff recommends awarding the construction contract for the 2022 Local Streets Concrete #1 Project to Spencon Construction, Inc.
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the City’s pavement conditions and provides periodic reports on this topic to the Transportation and Environment Committee and the City Council. In addition to the project discussed in this memorandum, six additional large pavement maintenance projects for Local and Neighborhood Streets are tentatively scheduled for City Council action this spring.
CLIMATE SMART SAN JOSE
The recommendation in this memo has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
To solicit contractors, this project was listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the project commences the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications. To inform traveling motorists of upcoming construction activities and potential traffic delays, changeable message signs may be used on selected streets stating the scheduled date and time for work to occur on the street. This memorandum will be posted on the City’s Council Agenda website for the April 26, 2022 City Council meeting.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: 2022 Local Streets Concrete #1 Project
COORDINATION
This project has been coordinated with the Department of Public Works, and this memorandum has been coordinated with the Department of Planning, Building and Code Enforcement, the City Attorney’s Office, and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
FISCAL/POLICY ALIGNMENT
This project supports the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities.
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECT:
Programmatic Project Delivery Estimate $168,000.00
Construction Contract $1,687,130.00
Contingency $168,000.00
TOTAL PROJECT COSTS: $2,023,130.00
2. SOURCE OF FUNDING: 486 - 2016 VTA Measure B Fund.
3. FISCAL IMPACT: This project will have no net operating and maintenance costs to the General Fund.
HONORABLE MAYOR AND CITY COUNCIL
April 11, 2022
Subject: 2022 Local Streets Concrete #1 Project
BUDGET REFERENCE
The table below identifies the fund and appropriation proposed to fund the recommended contract award, including project delivery, construction, and contingency costs.
CEQA
Categorically Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities.
/s/
JOHN RISTOW
Director of Transportation
For questions, please contact Frank Farshidi, DOT Division Manager, at (408) 794-1945.
Attachment – List of Streets
Fund
#
Appn
# Appn Name Total
Appn
Amt. for
Contract
2021-2022
Adopted
Budget Page
Last Budget
Action
(Date, Ord.
No.)
486 403Q
Pavement
Maintenance -
VTA Measure
B 2016
$34,320,576 $1,687,130
Adopted
Capital Budget
Pg. 969
2/8/2022,
30717
Totals $34,320,576 $1,687,130
ATTACHMENT
Subject: 2022 Local Streets Concrete #1 Project
Page # 1 of 4
List of Streets
Street Name Street From Street To Council
District
ALTA GLEN CT ALTA GLEN DR N END 6
ALTA GLEN DR KEESLING AV MERIDIAN AV 6
BRACE AV LINCOLN AV W END 6
BRITTON AV CAMINO RAMON CHERRY AV 6
BRITTON AV CHERRY AV COOLIDGE AV 6
BRITTON AV WEAVER DR CAMINO RAMON 6
BROOKDALE DR HICKS AV WEAVER DR 6
CAMINO PABLO WILLOW ST GLEN DELL DR 6
CAMINO RAMON MINNESOTA AV WILLOW ST 6
CAROLYN AV WILLOW ST MEREDITH AV 6
CHERRY AV PINE AV MINNESOTA AV 6
CHERRY AV MINNESOTA AV WILLOW ST 6
CHERRY GLEN WY GLENWOOD AV HAMILTON WY 6
COLLINGWOOD DR MILDRED AV PINE AV 6
COOLIDGE AV WILLOW ST BRACE AV 6
COTTLE AV PINE AV GLENWOOD AV 6
CRESCENT DR WILLOW ST MEREDITH AV 6
DALE AV CHERRY AV LUPTON AV 6
DE ANZA WY MERIDIAN AV E END 6
DEAN AV NEWPORT AV LINCOLN AV 6
EVERETT ST MILDRED AV PINE AV 6
GLEN DELL DR WEAVER DR CHERRY AV 6
GLENN AV WILLOW ST S/END 6
GLENWOOD AV LUPTON AV NEWPORT AV 6
GLENWOOD AV CHERRY AV LUPTON AV 6
HAMILTON WY HICKS AV HAMILTON AV 6
IRIS CT BRACE AV S END 6
IRIS CT MINNESOTA AV NEVADA AV 6
KEESLING AV MERIDIAN AV HAMILTON WY 6
LUPTON AV MINNESOTA AV PINE AV 6
MERCER AV HICKS AV CHERRY GLEN WY 6
MEREDITH AV BRITTON AV COOLIDGE AV 6
MEREDITH AV COOLIDGE AV LINCOLN AV 6
MILDRED AV HICKS AV NEWPORT AV 6
NEVADA AV NEWPORT AV LINCOLN AV 6
NEWPORT AV BRACE AV MINNESOTA AV 6
NEWPORT AV MINNESOTA AV PINE AV 6
RIDLEY WY GLEN DELL DR BRITTON AV 6
SANTA MARIA AV DE ANZA WY DE ANZA WY 6
SEARLES AV WILLOW GLEN WY N END 6
TELFER AV WILLOW GLEN WY SEARLES AV 6
WEAVER DR MINNESOTA AV CHERRY VALLEY DR 6
ATTACHMENT
Subject: 2022 Local Streets Concrete #1 Project
Page # 2 of 4
Street Name Street From Street To Council
District
WEAVER DR BRITTON AV MINNESOTA AV 6
WILLOW GLEN WY NEWPORT AV LINCOLN AV 6
ADOBE CT CHERRY AV W END 9
ALMADEN RD KOCH LN FOXWORTHY AV 9
AVALON DR CHERRY AV KRING DR 9
AVALON DR COTTLE AV RICHLAND AV 9
BARBARA WY GARDENDALE DR KOCH LN 9
BERKSHIRE DR RICHLAND AV GARDENDALE DR 9
BERKSHIRE DR GARDENDALE DR ALMADEN
FRONTAGE 9
BLACKSTONE AV PLUMMER AV CHERRY AV 9
BLACKSTONE AV JARVIS AV PLUMMER AV 9
BOYSEA DR LONARDO AV SILVA DR 9
CALLE DE AIDA CALLE DE STUARD MERIDIAN AV 9
CALLE DE ARROYO CALLE DE STUARD ILIKAI AV 9
CALLE DE FARRAR BRANHAM LN CALLE DE STUARD 9
CALLE DE STUARDA 252'E/CALLE DE
FARRAR MERIDIAN AV 9
CALLE DE TOSCA ILIKAI AV BRANHAM LN 9
CASA DE PONSELLE CALLE DE FARRAR BRANHAM LN 9
CASTLE DR FOXWORTHY AV BERKSHIRE DR 9
COLMERY CT COLMERY LN S END 9
COLMERY LN REVOIR DR DUGGAN DR 9
CORTE DE ANNA KOVALIK WY W END 9
CORTE DE BOLEYN CALLE DE STUARD S END 9
CORTE DE MOFFO CALLE DE PONSEL E END 9
CORTE DE PEARSON KOVALIK WY N END 9
CORTE DE TEBALDI CALLE DE STUARDA N END 9
COTTLE AV FOXWORTHY AV 385'N/FOXWORTHY
AV 9
COTTLE AV 385'N/FOXWORTHY
AV KOCH LN 9
CRESTFIELD DR COTTLE AV WESTGATE AV 9
CRESTWOOD DR VISTAMONT DR W END 9
DUGGAN DR SILVERCREST DR JACOB AV 9
GARDENDALE DR FOXWORTHY AV HILLSDALE AV 9
GAUCHO CT CHERRY AV W END 9
GERALD WY AVALON DR KOCH LN 9
GLACIER DR JARVIS AV JACOB AV 9
GLACIER DR JARVIS AV CHERRY AV 9
GLENCREST CT GLENCREST DR S END 9
GLENCREST DR REEDHURST AV HASTINGS AV 9
GLENCREST WY GLENCREST DR S END 9
HALLBROOK DR MERIDIAN AV KIRK RD 9
ATTACHMENT
Subject: 2022 Local Streets Concrete #1 Project
Page # 3 of 4
Street Name Street From Street To Council
District
HALLBROOK DR REEDHURST AV MERIDIAN AV 9
HANALEI PL ILIKAI AV S END 9
HASTINGS AV JACOB AV HALLBROOK DR 9
ILIKAI AV CALLE DE FARRAR MERIDIAN AV 9
ILIKAI AV JARVIS AV CALLE DE FARRAR 9
INVERNESS CR SHERBOURNE DR N/S 420 W/O
SHERBOURNE DR 9
INVERNESS CR 420 W/O
SHERBOURNE DR S/S SHERBOURNE DR 9
JARVIS PL JARVIS AV W END 9
JEFFERY AV PLUMMER AV E END 9
JEFFERY AV LOWRY DR PLUMMER AV 9
JENKINS AV FOXWORTHY AV HILLSDALE AV 9
KOVALIK WY MERIDIAN AV CORTE DE PEARSON 9
LAHAINA AV BRANHAM LN ILIKAI AV 9
LONARDO AV COURTYARD DR BOYSEA DR 9
LOWRY DR JEFFERY AV BLACKSTONE AV 9
MONTROSE WY SHERBOURNE DR KIRK RD 9
NOREEN DR KIRK RD MERIDIAN AV 9
NORMANDALE DR PINEHURST DR BRYAN AV 9
OELLA CT NOREEN DR S END 9
PETULLA CT NOREEN DR S END 9
PINEHURST DR ROSS PARK DR NORMANDALE DR 9
PLUMMER AV HILLSDALE AV FOXWORTHY AV 9
REDCLIFF DR GARDENDALE DR E END 9
REDCLIFF DR SEYFERTH WY GARDENDALE DR 9
REEDHURST AV JACOB AV HALLBROOK DR 9
REVERE AV PLUMMER AV LOWRY AV 9
REVERE AV E END PLUMMER AV 9
RICHLAND AV 280' S/OF KOCH LN FOXWORTHY AV 9
RIVOIR DR HALLBROOK DR COLMERY LN 9
ROBB DR BRANHAM LN BOYSEA DR 9
ROSS PARK CT ROSS PARK DR S END 9
ROSS PARK DR 680' N/O GLACIER DR NORMANDIE DR 9
ROSS PARK DR GLACIER DR 680' N/O GLACIER DR 9
RUTH DR RICHLAND AV BARBARA WY 9
SEARCY DR LONARDO AV SILVA AV 9
SEYFERTH WY WILLOWMAR DR SIERRA MAR DR 9
SEYFERTH WY SIERRA MAR DR REDCLIFF DR 9
SHERBOURNE DR ST REGIS DR BRANHAM LN 9
SHONA CT NOREEN DR S END 9
SHREEN CT MERIDIAN AV W END 9
SIERRA MAR DR GARDEN DALE DR E END 9
SIERRA MAR DR WOODCREST DR VISTAMONT DR 9
ATTACHMENT
Subject: 2022 Local Streets Concrete #1 Project
Page # 4 of 4
Street Name Street From Street To Council
District
SIERRA MAR DR VISTAMONT DR GARDENDALE DR 9
SIETA CT CHERRY AV W END 9
SILVA AV BRANHAM LN COURTYARD DR 9
SILVERCREST DR RIVOIR DR DUGGAN DR 9
SPECIALE WY ALMADEN RD CASTLE DR 9
ST REGIS DR KIRK RD E END 9
TAMPICO WY BRANHAM LN ILIKAI AV 9
TENAYA DR COTTLE AV WESTGATE AV 9
VISTAMONT AV HILLSDALE AV FOXWORTHY AV 9
WAIMEA CT ILIKAI AV W END 9
WESTGATE AV WHITEGATE AV KOCH LN 9
WHITEGATE AV COTTLE AV WESTGATE AV 9
WILLOWMAR DR SEYFERTH WY GARDENDALE DR 9
WILLOWMAR DR GARDENDALE DR E END 9
WILLOWTREE CT CHERRY AV W END 9
WOODMONT AV SIERRA MAR DR HILLSDALE AV 9
Antwerp Ln Ashcroft Ln TUBAC Ln 10
ANTWERP LN MERIDIAN AV ASHCROFT LN 10
CARLSBAD DR VIA MONTE DR TUCSON DR 10
DORCHESTER LN SEIFERT AV CROYDON AV 10
GALLUP DR BLOSSOM HILL RD MESA DR 10
LYONSVILLE LN SEIFERT AV WALTRIP LN 10
MESA DR ALMADEN RD VIA MONTE DR 10
SEIFERT AV BLOSSOM HILL RD S END 10
TUBAC LN ASHCROFT LN WEATHERSFIELD WY 10
TUCSON DR MESA DR VIA MONTE DR 10
VIA MONTE DR MESA DR ALMADEN EX 10
WALTRIP LN LYONSVILLE LN BLOSSOM HILL RD 10
WALTRIP LN OSLO LN LYONSVILLE LN 10