TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: April 26, 2022
SUBJECT: Approval of City Hall Free Use for the Safer Streets Town Hall Event Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on April 20, 2022:
(a) Adopt a resolution authorizing “Free Use” for events and activities held at City Hall on Saturday, May 7, 2022 for the Safer Streets Town Hall hosted by the Council District 3 Office; (b) Approve the Safer Streets Town Hall scheduled on May 7, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (c) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Peralez)
[Rules Committee referral 4/20/2022 - Item B.4]
COUNCIL AGENDA: 4/26/2022
ITEM: 2.14
FILE NO: 22-628
RULES COMMITTEE AGENDA: 4/20/2022
ITEM: B.4
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
SUBJECT: SEE BELOW DATE: April 14, 2022
____________________________________________________________ Approved by: Date: 04.14.22
____________________________________________________________ SUBJECT: APPROV AL OF CITY HALL FREE USE ON SATURDAY, MAY 7, 2022 BY THE DISTRICT 3 OFFICE FOR THE SAFER STREETS TOWN HALL EVENT.
RECOMMENDATION
1. Adopt a resolution authorizing “Free Use” for events and activities held at City Hall on Saturday, May 7, 2022 for the Safer Streets Town Hall hosted by the Council District 3 Office.
2. Approve the Safer Streets Town Hall as a City Council Sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the April 26, 2022 Council Agenda for action.
BACKGROUND
In June 2019, the City adopted the Schedule of Fees Resolution No. 79138, Section 13.080 for Free Use of the City Hall Facility and Plaza Use. Presently, the resolution allows the City Council, Redevelopment Agency Board, and City departments to have “Free Use” ofthe facilities for those events that 1) qualify as official City business; 2) are free and open to the public; 3) occur on a Sunday through Friday; and 4) are booked 30 days in advance.
Resolution No. 79138 does not apply to free use requests for Saturday events and as such City Council approval is required to authorize free use for the Safer Streets Town Hall event on Saturday, May 7, 2022.
The Safer Streets Town Hall will be focused on helping to educate the community about the current Vision Zero initiative and priorities within our city. It will also allow the community
HONORABLE MAYOR AND CITY COUNCILApril 14, 2022Subject:Safer Streets Town HallPage 2 to share their experiences about street safety in San José. The Council District 3 Office seeksapproval for the free use of City Hall facilities to hold its Safer Streets Town Hall. The eventis free and open to the public.
ANALYSIS
Approval for this event’s free use designation is required because the event will be held onSaturday, May 7, 2022. This event will allow for greater participation if scheduled on aSaturday as it would accommodate the schedules of those community members who workduring the weekday.
The Safer Streets Town Hall hosted by Councilmembers Peralez and Foley will welcomeguests of the Vision Zero Task Force to share information and a presentation from city staffon the current Vision Zero initiative and priorities. After the presentation, attendees will havethe opportunity to engage in smaller breakout groups where they will be able to share theirexperiences and stories when it comes to street safety in San José.
Breakout groups will then have an opportunity to report back to the larger group to sharetheir stories. There will also be an open mic for community members to share theircomments, concerns and ask questions to city staff.
Throughout the event, participants will be able to learn more and engage with communitypartners such as the Vision Zero Task Force, Silicon Valley Bicycle Coalition, CalWalks/Walk San José, and the AARP about their efforts to improve street safety. Theseorganizations will also have informational tables throughout the Rotunda. The goal of thisevent will be to work together as a community to help prevent tragic incidents on our streets.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 20, 2022Rules Committee Agenda and the April 26, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting inno changes to the physical environment.Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to thephysical environment.Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanenteffect on the environment.Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities.Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:TONI J. TABER, CMCCity Clerk