TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: April 26, 2022
SUBJECT: Retroactive Approval of National Donate Life Month Tower and Rotunda Lighting on April 19 - 25, 2022 Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on April 20, 2022:
(a) Retroactively approve April as National Donate Life Month to be recognized as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Carrasco)
[Rules Committee referral 4/20/2022 - Item B.6]
COUNCIL AGENDA: 4/26/2022
ITEM: 2.15
FILE NO: 22-631
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Magdalena
Carrasco - District 5
SUBJECT: SEE BELOW DATE: April 4th , 2021
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF NATIONAL DONATE LIFE MONTH TOWER AND ROTUNDA LIGHTING ON APRIL 19-25 SPONSORED BY
COUNCIL DISTRICT 5 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactive approval of April as National Donate Life Month to be recognized as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the April 26th, 2022, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
National Donate Life Month will be proclaimed April 19, 2022, at City Hall sponsored by Councilmember Carrasco. The Tower and Rotunda will be lit in green/blue to highlight the importance of organ donation. Lighting will be from April 19th to April 25th. San José City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows the Rotunda RULES COMMITTEE AGENDA: 4/20/2022
ITEM: B.6
and Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council
The event will be free and open to the public and followed appropriate health rules, including strong recommendation of wearing masks and social distancing.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Magdalena Carrasco will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the April 20th, 2022, Rules Committee Agenda and the April 26th, 2022, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.