2022-2023 Budget Study Sessions
STRATEGIC SUPPORT2022-2023 Proposed Operating BudgetOUTCOMES:- Sound Fiscal Management that Facilitates Meeting the Needs of the Community- A High Performing Workforce Committed to Exceeding Internal and External Customer Expectations- Technology and Data Tools that Enable a Collaborative, Responsive, and Productive City- Safe and Functional Public Infrastructure, Facilities, and EquipmentJulia H. Cooper, Director of FinanceJennifer Schembri, Director of Human Resources/Employee RelationsMatt Cano, Director of Public WorksKhaled Tawfik, Director of Information Technology Strategic Support CSA
Strategic Support CSA 22022-2023 Budget Study Sessions
FinanceDebt & Treasury ManagementDisbursementsFinancial ReportingPurchasing & Risk ManagementRevenue ManagementHuman ResourcesInformation TechnologyPublic WorksBusiness SolutionsSan José 311Technology Infrastructure and OperationsEmployee BenefitsEmployment ServicesHealth and SafetyTraining and DevelopmentFacilities ManagementFleet and Equipment ServicesPlan, Design, and Construct Public Facilities and Infrastructure Strategic Support CSAProgram Examples*
Strategic Support CSA 32022-2023 Budget Study Sessions
FinancePayroll & Accounts PayableBusiness Tax ProgramUtilities Billing & Accounts ReceivableGeneral Tax, Fees & Charges Revenue & CollectionSpecialized & Financial ReportingPurchasing & Risk ManagementBanking, Cashiering & Payment ProcessingDebt Issuance & ManagementInvestment ManagementEmergency Fiscal Recovery/Grants AdministrationPublic WorksInformation TechnologyRecruiting/HiringClassification ServicesMedical BenefitsWorkers’ Compensation AdministrationEmployee SafetyEmployee Training and Development Cybersecurity OfficeEnterprise Resource ManagementAdvanced Applications and ServicesProductivity and Collaboration ApplicationsData ServicesIT Systems and OperationsIT Customer CareVoice and Data Network InfrastructureCity Customer Contact CenterEquity through Data Privacy ProgramFacility Maintenance and OperationsEnergy and Water ConservationFleet Maintenance and OperationsRadio CommunicationCity Facilities Architectural Services and Capital Project Administration* For a complete listing of programs, please refer to the 2022-2023 Proposed Operating BudgetHuman Resources CSA Performance Measure DashboardEnter Graphic for PM HereEnter Graphic for PM HereEnter Graphic for PM HereEnter Graphic for PM Here City Bond Ratings(Issuer Ratings)% of Positions Filled as a Total of Budgeted Positions% of Non-Management Employee Performance Appraisals Completed on Schedule% of Information Technology Project Success Rate% of Equipment Available for Use when Needed % of Facilities with Condition Assessment Rating of Good or BetterStrategic Support CSA 42022-2023 Budget Study Sessions Moody’sStandard & Poor’s FitchActual 2017-18Aa1 AA+ AA+Actual 2018-19Aa1 AA+ AA+Actual 2019-20Aa1 AA+ AA+Actual 2020-21Aa1 AA+ AA+Estimate 2021-22Aa1 AA+ AA+Target 2022-23Aa1 AA+ AA+ Strategic Support CSABudget Summary
Strategic Support CSA 52022-2023 Budget Study Sessions
Department2021-2022 Adopted2022-2023 Forecast2022-2023 Proposed% ChangeFrom AdoptedFinance1$82,898,824 $77,908,102 $79,733,946(3.82%)Public Works2$164,664,251 $138,481,493 $146,563,479(10.99%)Information Technology$33,636,451 $31,218,680 $36,275,137 7.84%Human Resources3$118,395,201 $116,615,713 $118,766,833 0.31%CSA Total $399,594,727 $364,223,988 $381,339,395(4.57%)Positions 718.25 722.50 771.00 7.34%1 Includes debt service payments in special and capital funds 2Additional funding and positions budgeted in Neighborhood Services CSA (Animal Care) and Community and Economic Development CSA (Private Development Regulation and Facilitation)3Includes the City’s Benefit Funds Strategic Support CSA 62022-2023 Budget Study Sessions
Strategic Support CSA Service Delivery Environment• Meet City demand for procurement and contracting services, support San José Clean Energy growth and consequent need for more complex accounting support, fund critical City-wide training in grants administration and management, support increase in affordable housing debt transactions due to Measure E and replace end-of-life software supporting the City debt portfolio valued at over $4.6 billion.• Attract talent; provide opportunities for career growth; enable an environment focused on health, safety, and wellness; and retain a diverse workforce in a workplace that is equitable and inclusive.• Champion City Roadmap and equity solutions using technology and data to transform City services; enhance service resilience against cybersecurity risks and natural disasters; and support the City’s transition to a digital workforce.• Increasing need for hybrid workplace tools and space.
Strategic Support CSA 72022-2023 Budget Study Sessions
Strategic Support CSAProposed Budget Actions Proposal Title AmountPreviously Funded One-Time?City Roadmap Item?Procurement Improvement Staffing $552,234 YCity Hall Security Services $297,141 YRecruitment and Retention Staffing $792,730 Y YLearning and Development Program $581,432 Y YDevelopment Services Staffing $806,636 Y YOffice of Civic Innovation – Transfer Core Functions to Information Technology$192,857 Strategic Support CSA 82022-2023 Budget Study Sessions
Summary• Manage, protect and report on City of San José financial resources to enhance the City’s financial condition for residents, businesses and investors • Put powerful tools and information in the hands of people to unleash their brilliance in service to our community.• Maintain City facilities, equipment, and vehicles, and manage space usage in an increasingly hybrid working environment • Nurture employee growth, safety, and wellness to attract, retain, and engage a diverse workforce with opportunities to thrive and serve residents while keeping employees’ safety and supported in a flexible work environment 2022-2023 Budget Study Sessions
STRATEGIC SUPPORT2022-2023 Proposed Operating BudgetOUTCOMES:- Sound Fiscal Management that Facilitates Meeting the Needs of the Community- A High Performing Workforce Committed to Exceeding Internal and External Customer Expectations- Technology and Data Tools that Enable a Collaborative, Responsive, and Productive City- Safe and Functional Public Infrastructure, Facilities, and Equipment