TO: HONORABLE MAYOR FROM: Matt Cano
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: May 2, 2022
Approved Date
05/05/22
COUNCIL DISTRICTS: 1, 2, 3, 5, 7, AND 8
SUBJECT: REPORT ON BIDS AND AWARD OF CONTRACT FOR THE 9090 -
BUNDLED PARK PLAYGROUND REPLACEMENT PROJECT
RECOMMENDATION
Report on bids and award of contract for the 9090 - Bundled Park Playground Replacement project to the low bidder, Goodland Landscape Construction, Inc., for the base bid in the amount of $3,551,952, and approve a 10 percent contingency in the amount of $355,195.
OUTCOME
Award of this construction contract will enable the 9090 - Bundled Park Playground Replacement Project (Project) to proceed. Approval of a 10 percent contingency will provide funding for any unanticipated work necessary for the proper completion or construction of the Project.
BACKGROUND
The Project is comprised of seven individual parks located in six different council districts (maps attached). The playgrounds located at each park are antiquated and in need of replacement. Four of the seven parks have separate tot and youth lots, of which the main structures in both lots will be replaced. The remaining three parks have single play areas that will have new youth lot play equipment.
These seven parks are:
1) Backesto Park in Council District 3 is located on 15th Street and Empire Street 2) Bellevue Park in Council District7 is located on Monterey Road and Bellevue Avenue 3) Boggini Park in Council District 8 is located on Millbrook Drive and Remington Way COUNCIL AGENDA: 05/17/22
FILE: 22-698
ITEM: 2.13
HONORABLE MAYOR AND CITY COUNCIL
May 2, 2022
Subject: Report on Bids and Award of Contract for the 9090 - Bundled Park Playground Replacement Project
4) Danna Rock Park in Council District 2 is located on Houndshaven Way and Thornhaven Way
5) Meadowfair Park in Council District 8 is located on Corda Drive and Barberry Lane 6) Murdock Park in Council District 1 is located on Castle Glen Avenue and Wunderlich Drive
7) Nancy Lane Park in Council District 5 is located on Nancy Lane and Florence Avenue.
The general scope of work for the seven parks includes site preparation, demolition. grading and drainage, removal and replacement of play equipment, and removal and replacement of the playground surfacing with either rubber resilient surfacing or engineered wood fiber. All work will be done within the existing footprint of each park.
The intent of bundling these seven renovation projects as one project was to capitalize on efficiencies during the design and bidding phases. The construction details and specifications are similar and therefore can be used for all seven parks.
Six of the seven sites will have the main play structures removed and replaced. Meadowfair Park will have the youth lot structure retrofitted, which will utilize the existing posts already in place.
In addition to the play equipment, selected locations will have site furnishings and/or fencing removed and replaced. These park sites include:
• Backesto Park - Fencing, benches, and trash receptacles • Bellevue Park - Benches and trash receptacles
• Boggini Park - Benches
• Danna Rock Park - Benches and trash receptacles
• Nancy Lane Park - Picnic tables, benches, trash receptacles, and bollards
Currently, construction is scheduled to begin in July 2022 with an anticipated completion of all seven parks in February 2023.
ANALYSIS
Bids were opened on March 10, 2022. Six bids were submitted and three bids were deemed non- responsive. One bidder did not include the required bid security and two bidders failed to provide the required bidder experience information.
HONORABLE MAYOR AND CITY COUNCIL
May 2, 2022
Subject: Report on Bids and Award of Contract for the 9090 - Bundled Park Playground Replacement Project
The responsive bids were as follows:
Contractor
Total Base
Bid
Variance
Amount
% Over/
(Under)
Total Bid Eng. Est.
Goodland Landscape Construction,
Inc. (Tracy, CA)
$3,551,952 $69,958 (2%)
Engineer’s Estimate $3,621,910 --- ---
G&G Builders, Inc. (Livermore,
CA)
3,921,739 299,829 8%
Suarez & Munoz Construction, Inc.
(Hayward, CA)
4,232,000 610,090 17%
The low bid submitted by Goodland Landscape Construction; Inc. is two percent under the Engineer’s Estimate. Staff considers this reasonable and acceptable for the work involved in the project. The lower than estimated bid can likely be attributed to a competitive bidding environment as well as the apparent low bidder’s familiarity with projects that are similar in scope to this project. Staff recommends awarding the project to Goodland Landscape Construction, Inc.
Goodland Landscape Construction, Inc. has successfully completed several high-profile park projects for the City of San José (City) over the last several years; it was responsible for constructing Del Monte Park Phase II Soccer Facility, FEMA-Watson Park Soccer Fields and Field Lighting Project, Rincon Park, and most recent the Arcadia Softball Project in 2020.
San José Municipal Code Section 27.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10 percent of the total contract amount. Staff recommends a 10 percent contingency, which is appropriate for this project and should account for any unforeseen conditions that might arise during construction.
Project Labor Agreement Applicability
The City’s Project Labor Agreement is applicable to this project as the engineer’s estimate is over three million dollars.
Local and small business outreach
Procurement staff used Biddingo to outreach to local and small business enterprises. Chapter
4.12 of the San José Municipal Code defines a “local business enterprise” as one with a legitimate business presence in Santa Clara County and “small business enterprise” as a local business enterprise with 35 or fewer employees. Procurement staff sent bid invitations to 3,974 vendors and documents were downloaded by 28 venders, approximately 10 of which were
HONORABLE MAYOR AND CITY COUNCIL
May 2, 2022
Subject: Report on Bids and Award of Contract for the 9090 - Bundled Park Playground Replacement Project
located within Santa Clara County and therefore local. The recommended contractor is not a local or a small business enterprise. However, one local subcontractor will be performing work on the project: Playground Unlimited (Santa Clara, CA) will be performing resilient surfacing and play equipment installation work valued at approximately $450,000.
EVALUATION AND FOLLOW-UP
No additional follow up action with the City Council is expected at this time.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
The Public Outreach phase of the project did not include any solicitation of public input on the play equipment design. The existing equipment will be refurbished or replaced with new equipment of similar size that must fit within the existing playground footprint and safety fall zones.
This memorandum will be posted on the City’s website for the May 17, 2022 City Council agenda.
COORDINATION
This memorandum has been coordinated with the Departments of Parks, Recreation and Neighborhood Services; Planning, Building and Code Enforcement; the City Attorney’s Office; and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
HONORABLE MAYOR AND CITY COUNCIL
May 2, 2022
Subject: Report on Bids and Award of Contract for the 9090 - Bundled Park Playground Replacement Project
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECT:
Project Delivery $1,319,853 *
Construction $3,551,952
Contingency $355,195
TOTAL PROJECT COSTS $5,227,000
Prior Years’ Expenditures & encumbrances $438,184
TOTAL REMAINING PROJECT COSTS $4,788,816
*Project delivery includes $569,853 for Design Services and $750,000 for Construction Management and Inspection Services.
2. COST ELEMENTS OF AGREEMENT/CONTRACT:
DESCRIPTION OF ITEM TOTAL
Backesto Park $702,697
Bellevue Park $706,630
Boggini Park $392,000
Danna Rock Park $552,150
Meadowfair Park $401,275
Murdock Park $454,800
Nancy Lane Park $342,400
TOTAL BID AMOUNT: $3,551,952
3. SOURCE OF FUNDING:
375 – Subdivision Park Trust Fund
377 – Construction Tax and Property Conveyance Tax Fund: Parks Purposes Council District #1
378 – Construction Tax and Property Conveyance Tax Fund: Parks Purposes Council District #2
382 – Construction Tax and Property Conveyance Tax Fund: Parks Purposes Council District #5
385 – Construction Tax and Property Conveyance Tax Fund: Parks Purposes Council District #7
386 – Construction Tax and Property Conveyance Tax Fund: Parks Purposes Council District #8
HONORABLE MAYOR AND CITY COUNCIL
May 2, 2022
Subject: Report on Bids and Award of Contract for the 9090 - Bundled Park Playground Replacement Project
4. OPERATING COST: The replacement of the playgrounds included in this memorandum will not result in an additional operating and maintenance costs as they are already part of the Parks, Recreation, and Neighborhood Services inventory.
BUDGET REFERENCE
The table below identifies the fund and appropriations to fund the contract recommended as part of this memorandum.
Fund
#
Appn
# Appn. Name
Total
Appn
Rec.
Budget
Action
Amt. for
Contract
2021-2022
Adopted
Capital Budget
Page
Last Budget
Action
(Date, Ord.
No.)
375 412L Backesto Park Tot
and Youth Lots
$941,000 N/A
$702,697 612 10/19/2021
30682
385 412M Bellevue Park
Playground
$1,004,000 N/A
$706,630 455 10/19/2021
30682
386 412Q Boggini Park Tot
Lot
$567,000 N/A
$392,000 470 10/19/2021
30682
378 413A Danna Rock Park
Youth Lot
$881,000 N/A
$552,150 404 10/19/2021
30682
386 414E Meadowfair Park
Tot Lot
$566,000 N/A
$401,275 475 10/19/2021
30682
377 414I Murdock Park
Improvements
$591,000 N/A
$454,800 397 10/19/2021
30682
382 414J Nancy Lane Tot Lot $461,000 N/A
$342,400
439 10/19/2021
30682
CEQA
Categorically Exempt, File No. ER21-036, CEQA Guidelines Section 15301, Existing Facilities and Section 15302 Replacement or Reconstruction.
/s/
MATT CANO
Director of Public Works
For questions, please contact Katherine Brown, Deputy Director of Public Works, at (408) 795-1679.
Attachments:
Location Maps for Backesto Park, Bellevue Park, Boggini Park, Danna Rock Park, Meadowfair Park, Murdock Park, and Nancy Lane Park
PROJECT
LOCATION
BACKESTO PARK
LOCATION MAP
NORTH 13TH
STREET
BACKESTO PAR
K
EAS
T EMPIRE
STREET
NORTH 12TH
STREET
JACKSON S
TREET
NORTH 14TH
STREET
NORTH 15TH
STREET
NORTH 16TH
STREET
NORTH 14TH
STREET
PROJECTLOCATION
BELLEVUE PARKLOCATION MAPSAN JOSE AVENUEGUADALUPE FWYBELLEVUE PARKMONTEREY ROADBELLEVUE AVENUEFORD AVENUESANBORN AVENUEWILLOW STREETPOMONA AVENUELITTLE ORCHARD STREETWILLOW GLENN AVENUE PHELAN AVENUES. 7TH STREETCOTTAGE GROVE AVENUEALMADEN ROADALMADEN EXPWYBIRD AVENUEWEST ALMA AVENUEWEST ALMA AVENUEMINNESOTA AVENUE S. 10TH STREETFIRST STREET BARNARD AVENUESTAUFFER BLVD.
PROJECTLOCATION
BOGGINI PARKLOCATION MAP
REMINGTON WAYLYNVIEW DRIVEMILLBROOK DRIVEQUIMBY ROADS. WHITE ROADSTEVENS LANEYANCY DRIVEMT. ISABEL DRIVEOAKGATE WAYREMINGTON WAYCASTLETON DRIVEWHITTINGTON DRIVEBRADSHAW DRIVEHAUGHTON DRIVE STEVENS LANE
PROJECTLOCATIONDANNA ROCK PARKLOCATION MAP
DANNA ROCK PARKTHORNHAVEN WAYSTONEYHAVEN WAYHOUNDSHAVEN WAY
PARKING
VALLEYHAVEN WAYMONTEREY HIGHWAYROTHERHAVEN WAYROTHERHAVEN WAY
VALLEY CHRISTIAN ACCESS
PROJECTLOCATION
MEADOWFAIR PARKLOCATION MAPKYRA CIRCLEBARBERRY LANECORDA DRIVEREVELRY STREETMONROVIA DRIVE
SOLACE STREET
EAST CAPITOL EXPRESSWAY
NORTH EVERGREEN LOOPTRANQUILITY STREETINTERLUDE STREETBRADBURY DRIVEIRWINDALE DRIVEATWOOD DRIVEABORN SQUARE
CHOPIN AVENUESOUTH EVERGREEN LOOPEVERGREEN PLACEMEADOWFAIRPARK
PROJECTLOCATION
MURDOCK PARKLOCATION MAP
MURDOCK PARKCASTLE GLEN AVENUEWUNDERLICH DRIVEORA STREETLITTLEOAK CIRCLEJOHNSON AVENUE LAWRENCE EXPRESSWAYBENTOAK LANELITTLEOAK DRIVEHUNTINGDON DRIVELYNBROOK DRIVE
GLEN HAVEN DRIVEREGENCY DRIVEOAK KNOLL DRIVE
BIGOAK DRIVEOAKTREE DRIVEBLACKOAK WAYORA STREET
LYNBROOKHIGH
PROJECTLOCATIONNANCY LANE PARKLOCATION MAP
NANCY LANE PARKNANCY LANEFLORENCE AVENUENANCY LANEDORIS AVENUECOLONADE SQ.