TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: May 17, 2022
SUBJECT: Retroactive Approval of D. J. Meyer Elementary Egg Hunt and Resource Fair Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on May 11, 2022:
(a) Retroactively approve the D. J. Meyer Elementary Egg Hunt and Resource Fair scheduled on April 16, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Arenas)
[Rules Committee referral 5/11/2022 - Item B.4]
COUNCIL AGENDA: 5/17/2022
ITEM: 2.21
FILE NO: 22-777
RULES COMMITTEE AGENDA: 5/11/2022
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Sylvia Arenas
District 8
SUBJECT: SEE BELOW DATE: May 3, 2022
APPROVED : Sylvia Arenas 5/3/2022
SUBJECT: RETROACTIVE APPROVAL OF D. J. MEYER ELEMENTARY EGG
HUNT AND RESOURCE FAIR COMMUNITY EVENT SPONSORED BY
COUNCIL DISTRICT 8 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively approve D. J. Meyer Elementary Egg Hunt and Resource Fair scheduled on Saturday, April 16, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the Tuesday, May 17, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The D. J. Meyer Elementary Egg Hunt and Resource Fair was held on Saturday, April 16, 2022 at D. J. Meyer Elementary School and sponsored by Councilmember Arenas. This special event supported families and provided resources to the community in a safe, fun, and festive manner.
The event was free and open to the public and followed all appropriate local public health rules, including requiring masks and social distancing.
HONORABLE MAYOR AND CITY COUNCIL
May 3, 2022
Subject: D. J. Meyer Elementary Egg Hunt and Resource Fair
Rev 1/2018
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Arenas will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the May 11, 2022 Rules Committee Agenda and the May 17, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.