CITY COUNCIL ACTION REQUEST
Department(s):
Airport
CEQA:
Not a Project, File No. PP17-
002, Consultant services for
design, study, inspection, or
other professional services
with no commitment to future
action
Coordination:
CAO and CMO - Budget
Office
Dept. Approval:
/s/
John Aitken, A.A.E.
Council District(s):
Citywide
CMO Approval:
5/12/2022
SUBJECT: FIRST AMENDMENT TO MASTER CONSULTANT SERVICES AGREEMENT WITH HNTB CORPORATION.
RECOMMENDATION:
Approve a First Amendment to the Master Consultant Services Agreement (Agreement) with HNTB Corporation for professional consulting services, extending the term from June 5, 2022 to December 31, 2023, increasing the maximum compensation by $500,000.
BASIS FOR RECOMMENDATION:
In June 2017, City Council approved a Master Consultant Services Agreement with planning firm HNTB to provide on- call professional consulting services for planning services for the Norman Y. Mineta San José International Airport (Airport). HNTB is currently the firm preparing a National Environmental Policy Act Environmental Assessment document which is required by the Federal Aviation Administration (FAA) for the Airport’s future passenger terminal expansion. The document is expected to be completed mid-2023.
An extension of HTNB’s Agreement and increase in maximum compensation is requested to enable HNTB to address additional FAA comments and complete the environmental analysis required to be approved by the FAA prior to the start of any terminal design or construction.
San José Municipal Code Section 4.12.210 requires that the City engage in a competitive procurement on all professional services contracts including consultant agreements with a payment amount exceeding $10,000. City Council may make a determination that an unusual or unique situation exists that makes the application of the requirements for competitive procurement for services included in the consultant agreement amendment contrary to the public interest. Staff recommends City Council determine it not practicable to engage in a new competitive procurement because a continuation of HNTB’s services is crucial to completing the existing critical environmental document. During this extension period HTNB shall not be authorized to perform any new services under this Agreement.
Climate Smart San José: The recommendation in this memo has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: No commission recommendation or input is associated with this action.
COST AND FUNDING SOURCE:
Fund # Appn # Appn Name
Total Appn. Amt. for
Contract
2021-2022
Adopted Capital
Budget Page
Last Budget Action
(Date, Ord. No.)
527 4007 Advanced
Planning
$1,169,000 $500,000 795 2/8/2022, Ord. No.
30717
FOR QUESTIONS CONTACT: Mathew Kazmierczak, Manager of Strategy and Policy, Airport Department at 408-392-3640 Kim Becker, Director of Aviation, 408-392-3610im Becker, Director of A i i 408 392 3610 Ki B k Di t f A i ti 408 392 3610 COUNCIL AGENDA: 05/24/2022
FILE:
ITEM:
22-746
2.7