CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Not a Project, File No. PP17-
003, Agreements/Contracts
(New or Amended) resulting
in no physical changes to the
environment
Coordination:
Airport, ESD, PRNS, PW,
DOT, CAO, and CMO-
Budget Office
Dept. Approval:
/s/ Julia H. Cooper
Council District(s):
Citywide
CMO Approval:
5/12/2022
SUBJECT: AMENDMENTS TO AGREEMENTS WITH UNIVERSAL PROTECTION SERVICE,
LP DBA ALLIED UNIVERSAL SECURITY SERVICES FOR AIRPORT TERMINAL
SUPPORT AND CITYWIDE SECURITY GUARD SERVICES
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to:
(a) Negotiate and execute the First Amendment to the Agreement with Universal Protection Service, LP dba Allied Universal Security Services (formerly First Alarm Security & Patrol, Inc., dba First Security Services) for On-Call Airport Terminal Support Services to add up to two additional one-year options for a total of six options to extend the term through June 30, 2024, under the same material terms and conditions as the original agreement, for a maximum compensation of $405,000 for the option term beginning July 1, 2022 and ending June 30, 2023, subject to the appropriation of funds; and
(b) Negotiate and execute Amendments to the Agreements with Universal Protection Service, LP dba Allied Universal Security Services (formerly First Alarm Security & Patrol, Inc., dba First Security Services) for Citywide Security Guard Services for the Department of Public Works, the Environmental Services Department, the Parks, Recreation and Neighborhood Services Department, the Airport Department, and the Department of Transportation to add up to two additional one-year options for a total of seven options to extend the terms of the agreements through March 31, 2025 under the same material terms and conditions as the original agreement with option term price adjustments subject to changes in living wage and all options subject to the appropriation of funds.
Desired Outcome: Approval of this recommendation provides continuity of security guard services in support of the City Council-approved budget strategy for a safe workplace.
BASIS FOR RECOMMENDATION:
In 2013, the City of San José (City) executed five agreements with First Alarm Security & Patrol, Inc. to provide citywide security guard services for the Department of Public Works, the Environmental Services Department, the Parks, Recreation and Neighborhood Services Department, the Airport Department, and the Department of Transportation. These agreements were authorized by City Council 1 as the result of a
competitive Request for Proposal process with the last option term ending on March 31, 2023 for all agreements.
In 2017, the City executed an agreement with First Alarm Security & Patrol, Inc., dba First Security Services (now known as Universal Protection Service, LP dba Allied Universal Security Services) to provide on-call airport terminal support services, such as for line and traffic control, at the Norman Y. Mineta San José International Airport as the result of another competitive Request for Proposal process. This agreement was approved by City Council in June 2017,2 and its last option expires on June 30, 2022.
1 March 2013 City Council Resolution: https://records.sanjoseca.gov/Resolutions/RES76582.PDF 2 June 2017 City Council Resolution: https://records.sanjoseca.gov/Resolutions/RES78243.PDF COUNCIL AGENDA: 05/24/22
FILE: 22-749
ITEM: 2.11
City staff released a new Request for Proposal for citywide security guard services in March 2022, which included on-call airport terminal services. Once that process is concluded, staff will return to City Council with a report and a request for authorization to enter into new contracts with the recommended vendors.
Approval of this recommendation will allow staff to exercise options to extend the current agreements for security guard services as required to complete the solicitation, contracting, and transition, if applicable.
Climate Smart San José: The recommendation in this memo has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
COST AND FUNDING SOURCE:
Fund
#
Appn.
# Appn. Name Total Appn.
Amt. for
Recommendation
2021-2022
Adopted
Operating Budget
Page
Last Budget
Action (Date,
Ord. No)
523 0802 Airport Non-
Personal/Equipment
$48,939,494 $405,000 928 6/22/2021
Ord. 30621
FOR QUESTIONS CONTACT: For questions, please contact Jennifer Cheng, Deputy Director of Finance, at [email protected].