TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: May 9, 2022
Approved Date
5/10/2022
COUNCIL DISTRICTS: 8, 10
SUBJECT: CITY ROADMAP - PAVEMENT, FIRE, EOC, TRANSIT CAPITAL IMPROVEMENTS: 2022 LOCAL STREETS RESURFACING #1 PROJECT
RECOMMENDATION
(a) Approve award of a construction contract for the 202 2 Local Streets Resurfacing #1 Project, to the lowest bidder, MCK Services Inc., in the amount of $9,288,165.
(b) Approve an approximate 10% contingency in the amount of $928,800.
OUTCOME
Approval of this contract will provide preventive maintenance on approximately 22 miles of streets on the Local and Neighborhood Streets Network in the 2022 construction season.
Approval of an approximate 10% contingency will provide funding for any unanticipated work necessary for the proper construction and completion of the project.
BACKGROUND
The Department of Transportation (DOT) will maintain approximately 190 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season. Of the 190 miles, DOT is planning to resurface approximately 135 miles of streets in poor to failed condition, supported by the third annual allocation of $37.5 million in Measure T funds.
Pavement maintenance is typically performed in two separate phases: preparation and a final surface application. The preparation phase consists of the installation and upgrade of Americans with Disabilities Act curb ramps along the 135 miles of Local and Neighborhood Streets planned for resurfacing. The preparation phase was included in two concrete projects previously presented to City Council in April 2022. The contract proposed in this memorandum will COUNCIL AGENDA: 5/24/2022
FILE: 22-759
ITEM: 5.2
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Local Streets Resurfacing #1 Project
resurface approximately 22 miles of streets. Resurfacing of streets generally includes the repair or replacement of damaged pavement, application of a new layer of asphalt, and installation of new roadway striping and markings.
To decrease the overall timeframe for completing the pavement work, DOT is dividing the resurfacing projects into six separate projects; of which this project will be the third. A description of 2022 pavement maintenance projects was provided in an information memorandum to the City Council in February 2022.
The City’s Local and Neighborhood Street Network is organized into 135 geographically contiguous “Pavement Maintenance Zones” (PMZs). The PMZs were established several decades ago to support efficient planning and delivery of paving projects, maximize the amount of paving work completed at one time within a neighborhood area, and provide geographic equity of pavement maintenance across the city. Information provided by the City’s pavement management database is used to identify candidate PMZs for preventive maintenance and sealing. The final list of PMZs to receive treatments was established using the following criteria:
• Funding availability and funding use restrictions
• Streets on the Local and Neighborhood Street Network
• Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Relative location of street segments to create multiple, continuous segments, consistency within neighborhoods, and project efficiency
• Number of public traffic attraction facilities such as schools, hospitals, libraries, community centers, etc.
• Community and City Council office feedback regarding roadway conditions and priority street segments
• Multi-year geographic spread across the city and street network
In 2021, DOT added an additional criterion: equity. DOT staff cross-referenced the selected zones with census tracts designated by the Metropolitan Transportation Commission as “Equity Priority Communities” (EPC), formerly known as “Communities of Concern” to better track equity in service delivery. Results confirmed that 287 out of 356 miles (roughly 80%) of local and neighborhood streets designated in EPC areas will be maintained by the end of the current three-year plan (2024). DOT anticipates completing pavement maintenance for nearly 65% of the Local and Neighborhood Street Network in this same timeframe.
Since 2019, DOT has maintained a total of 158 EPC miles and will be maintaining an additional 66 EPC miles in 2022, which is roughly 35% of the 190 miles of Local and Neighborhood Streets selected for maintenance in 2022.
The attachment to this memorandum contains the list of streets to be resurfaced. The list may change if unforeseen circumstances arise or new information regarding other street-related projects becomes available.
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Local Streets Resurfacing #1 Project
ANALYSIS
Bids were opened on April 7, 2022 with the following results:
CONTRACTOR CITY BID AMOUNT VARIANCE
%
UNDER/OVER
ENGINEER'S
ESTIMATE
MCK Services, Inc. Concord, CA $ 9,288,165.00 $ 684,030.50 -6.9% ENGINEER’S ESTIMATE - $ 9,972,195.50 - -
A Teichert & Son, Inc. Pleasanton, CA $ 10,355,500.00 $ (383,304.50) 3.8% DeSilva Gates Construction Dublin, CA $ 11,088,088.00 $ (1,115,892.50) 11.2%
The low bid submitted by MCK Services, Inc. is $9,288,165 and is 6.9% below the Engineer’s Estimate. The Engineer’s Estimate for this project is $9,972,195.50. The estimate is based on bids received from similar past projects and most current estimated construction prices. The bid is considered acceptable for the work involved in the project and no protests were received. Staff recommends that the construction contract be awarded to MCK Services, Inc.
San José Municipal Code Section 27.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10% of the total contract amount. Staff recommends an approximate 10% contingency, which should be sufficient to account for unforeseen conditions that might arise in the project.
Construction is scheduled to begin in June 2022 and will be completed by late September 2022.
Project Labor Agreement Applicability
A project labor agreement is not applicable to this project as more than 50% of the scope of the work within the project is providing street maintenance for existing infrastructure.
Local and Small Business Outreach
This project does not have a preference for local and/or small businesses.
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Local Streets Resurfacing #1 Project
CONCLUSION
Based on the evaluation of bids, the low bid is considered acceptable, and staff recommends awarding the construction contract for the 2022 Local Streets Resurfacing #1 Project to MCK Services, Inc.
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the City’s pavement conditions and provides periodic reports on this topic to the Transportation and Environment Committee and the City Council. In addition to the project discussed in this memorandum, seven additional large pavement maintenance projects for Local and Neighborhood Streets are tentatively scheduled for City Council action this spring.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
To solicit contractors, this project was listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the project commences, the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications. To inform traveling motorists of upcoming construction activities and potential traffic delays, changeable message signs may be used on selected streets stating the scheduled date and time for work to occur on the street. This memorandum will be posted on the City’s Council Agenda website for the May 24, 2022 City Council meeting.
COORDINATION
This project has been coordinated with the Department of Public Works, and this memorandum has been coordinated with the Department of Planning, Building and Code Enforcement, the City Attorney’s Office, and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Local Streets Resurfacing #1 Project
FISCAL/POLICY ALIGNMENT
This project supports the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities.
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECT:
Programmatic Project Delivery Estimate $928,800
Construction Contract $9,288,165
Contingency $928,800
TOTAL PROJECT COSTS: $11,145,765
2. SOURCE OF FUNDING: Fund 498 – Public Safety and Infrastructure Bond Fund
3. FISCAL IMPACT: This project will have no net operating and maintenance costs to the General Fund.
BUDGET REFERENCE
The table below identifies the fund and appropriation proposed to fund the recommended contract award, including project delivery, construction, and contingency costs.
Fund
#
Appn
# Appn Name Total
Appn
Amt. for
Contract
2021-2022
Adopted
Budget Page
Last Budget
Action
(Date, Ord.
No.)
498 415Y
Pavement
Maintenance
– Measure T
Bond
$68,333,00 $9,288,165
Adopted
Capital Budget
10/19/2021,
30682
Totals $68,333,000 $9,288,165
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Local Streets Resurfacing #1 Project
CEQA
Categorically Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities.
/s/
JOHN RISTOW
Director of Transportation
For questions, please contact Frank Farshidi, DOT Division Manager, at (408) 794-1945.
Attachment – List of Streets
ATTACHMENT
Subject: 2022 Local Streets Resurfacing #1 Project
List of Streets
Street Name Street From Street To Council
District
DENTON WY HEBRON AV POMEROY AV 8
ELKINS WY NIEMAN BL KETTMANN RD 8
HEBRON AV KETTMANN RD POMEROY AV 8
HEBRON CT HEBRON AV S END 8
POMEROY AV ABORN RD ELKINS WY 8
POMEROY CT POMEROY AV E END 8
ADELONG WY CHELTENHAM WY PEGASUS WY 10
AVENIDA GRANDE AVENIDA ROTELLA VIA VISTA 10
BAYLISS CT BAYLISS PL N END 10
BAYLISS DR SANTA TERESA BL BAYLISS PL 10
BAYLISS PL BAYLISS CT S END 10
BERNAL WY N END 175' S/ VIA SERENA 10
BIDDLEFORD CT PITTSFIELD WY S END 10
CHANTILLEY LN CHANTILLEY PL SANTA TERESA BL 10
CHATHAM CT MIDDLEBURY WY E END 10
CHELTENHAM CT CHELTENHAM WY W END 10
CHELTENHAM WY ADELONG WY MIDDLEBURY WY 10
CHELTENHAM WY MIDDLEBURY WY PEGASUS WY 10
CHELTENHAM WY PEGASUS WY PAWTUCKET WY 10
CHELTENHAM WY PAWTUCKET WY SANTA TERESA BL 10
COBURN CT CHELTENHAM WY N END 10
DAL BON CT BERNAL WY W END 10
ENDICOTT BL COTTLE RD HAYES AV 10
ESSENDON WY AVENIDA ESPANA MIDDLEBURY WY 10
GOSFORD CT MIDDLEBURY WY N END 10
HOULTON CT PITTSFIELD WY S END 10
KENT CT MIDDLEBURY WY E END 10
KITTERY CT MIDDLEBURY WY E END 10
LACONIA CT ESSENDON WY E END 10
MARTINVALE LN VIA DEL ORO SANTA TERESA BL 10
MIDDLEBURY WY AVENIDA ESPANA CHELTENHAM WY 10
NASHUA CT PAWTUCKET WY E END 10
PEGASUS CT PEGASUS WY E END 10
PEGASUS CT PEGASUS CT N END 10
PEGASUS WY PEGASUS CT CHELTENHAM WY 10
PITTSFIELD WY CHELTENHAM WY AVENIDA ESPANA 10
REALM DR SANTA TERESA BL BERNAL RD 10
SKOWHEGAN CT PAWTUCKET WY E END 10
ATTACHMENT
Subject: 2022 Local Streets Resurfacing #1 Project
Street Name Street From Street To Council
District
TARANGA CT ESSENDON WY N END 10
TULARE HILL RD PEGASUS WY S END 10
UXBRIDGE CT CHELTENHAM WY N END 10
VIA ANACAPA AVENIDA ROTELLA E END 10
VIA BARRANCA AVENIDA ROTELLA E END 10
VIA BELLA AVENIDA GRANDE E END 10
VIA BLANCA AVENIDA ROTELLA E END 10
VIA CARMELA N END S END 10
VIA COLINA AVENIDA ESPANA W END 10
VIA CORONA N END S END 10
VIA DEL ORO SAN IGNACIO IBM ENTRANCE 10
VIA DEL RIO AVENIDA ROTELLA E END 10
VIA LOMAS N END S END 10
VIA MARIA N END S END 10
VIA PACIFICA N END S END 10
VIA PRADERA AVENIDA ROTELLA E END 10
VIA RAMADA AVENIDA ROTELLA E END 10
VIA RAMADA AVENIDA ROTELLA E END 10
VIA ROMERA N END S END 10
VIA SERENA AVENIDA ROTELLA E END 10
VIA VISTA AVENIDA GRANDE AVENIDA ESPANA 10
APACHE CT INDIAN AV E END 10
ARAPAHO DR GETTYSBURG DR PONTIAC DR 10
AZULE AV CALERO AV BLOSSOM AV 10
AZULE AV BLOSSOM AV INDIAN AV 10
BLACKFOOT CT BLOSSOM AV E END 10
BLACKHAWK CT CROW LN NORTH END 10
BRIARCLIFF DR INDIAN AV BLOSSOM AV 10
BRIARCLIFF DR BLOSSOM AV ARAPAHO DR 10
BRIARCLIFF DR ARAPAHO DR PONTIAC DR 10
CANTON DR GETTYSBURG DR BLOSSOM AV 10
CHEYENNE LN SNELL WY CHINOOK LN 10
CHICKASAW CT MIWOK DR E END 10
CHINOOK LN CALERO AV COMANCHE DR 10
COLTER PL EL SERENO DR N END 10
COMANCHE CT COMANCHE DR N END 10
COMANCHE DR SHAWNEE LN CALERO AV 10
COMANCHE DR CALERO AV MOHICAN DR 10
COMANCHE DR MOHICAN DR CANTON DR 10
CROW CT CROW LN N END 10
ATTACHMENT
Subject: 2022 Local Streets Resurfacing #1 Project
Street Name Street From Street To Council
District
CROW LN COMANCHE DR 852'E/COMANCHE DR 10
CROW LN 1042'E/COMANCHE DR 852'E/COMANCHE DR 10
CROW LN CHEYENNE LN 1042 FT E/O
COMANCHE DR 10
DEER CT COMANCHE DR N END 10
EL SERENO DR JACQUES DR BLOSSOM AV 10
GETTYSBURG DR INDIAN AV BLOSSOM AV 10
GETTYSBURG DR BLOSSOM AV COMANCHE DR 10
INDIAN AV SANTA TERESA BL CALERO AV 10
INDIAN AV CALERO AV BRIARCLIFF DR 10
INDIAN AV BRIARCLIFF DR BLOSSOM HILL RD 10
IR0QUOIS CT INDIAN AV E END 10
JACQUES DR SANTA TERESA BL MONTALVO DR 10
KIOWA CR SANTA TERESA BL SANTA TERESA BL 10
LAGUNA SECA CT LAGUNA SECA WY W END 10
LAGUNA SECA WY INDIAN AV CALERO AV 10
MESCALERO DR TUSCARORA DR SHAWNEE DR 10
MIWOK DR TUSCARORA DR SANTA TERESA BL 10
MODOC CT MIWOK DR E END 10
MOHAWK DR SNAWNEE LN TUSCARORA DR 10
MOHICAN DR BLOSSOM AV COMANCHE DR 10
MONTALVO DR SHAWNEE LN SANTA TERESA BL 10
NAVAJO CT INDIAN AV E END 10
NEW CT COMANCHE DR N END 10
OSAGE CT INDIAN AV E END 10
PAIUTE LN CHEYENNE LN SNELL AV 10
PALM SPRINGS CL BLOSSOM AV EL SERENO DR 10
PIMA DR PONTIAC DR ARAPAHO DR 10
PIMA DR PIMA DR N END 10
PONTIAC DR MOHICAN DR GETTYSBURG DR 10
RANDALL CT SANTA TERESA BL N END 10
SENECA CT INDIAN AV E END 10
SHAWNEE LN BLOSSOM AV COMANCHE DR 10
SHAWNEE LN COMANCHE DR SNELL AV 10
SIOUX LN COMANCHE DR CROW LN 10
SNAWNEE LN INDIAN AV BLOSSOM AV 10
SNELL FRONTAGE
ROAD CHEYENEE LN N END 10
TACONIC CT CROW LN N END 10
TUSCARORA DR SNELL AV MIWOK DR 10
ATTACHMENT
Subject: 2022 Local Streets Resurfacing #1 Project
Street Name Street From Street To Council
District
UVAS CT LAGUNA SECA WY W END 10
WELLS CT COMANCHE DR N END 10
YUROK CL CALERO AV CALERO AV 10
YUROK CT YUROK CR E END 10
ALMADEN RD KELEZ DR TRINIDAD DR 10
CULLIGAN BL ALMADEN RD BOSE LN 10
CULLIGAN BL BOSE LN EL PASEO 10
CULLIGAN BL EL PASEO DR MOJAVE DR 10
JULI LYNN DR MCABEE RD E END 10
WEBB CANYON DR ECHO VALLEY DR S END 10