TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL
SUBJECT: 2022 MAJOR STREETS DATE: May 9, 2022
RESURFACING PROJECT
Approved Date
5/11/2022
RECOMMENDATION
(a) Approve award of a construction contract for the 2022 Major Streets Resurfacing Project, to the low bidder, DeSilva Gates Construction LLC, in the amount of $17,779,779.
(b) Approve an approximate 5% contingency in the amount of $889,000.
OUTCOME
Approval of this construction contract will rehabilitate approximately 27 miles of streets on the Major Street Network. Approval of an approximate 5% contingency will provide funding for unanticipated work necessary for the proper construction and completion of the project.
BACKGROUND
The Department of Transportation (DOT) will maintain approximately 59 miles of streets on the Major Street Network in the 2022 construction season. Of these 59 miles, DOT is planning to resurface approximately 34 miles of streets. The resurfacing work was divided into two separate projects to decrease the overall timeframe for completing the pavement work. The contract proposed under this memorandum will resurface approximately 27 miles of streets and is the first major streets resurfacing project for City Council action. A description of the 2022 pavement maintenance projects was provided in an information memorandum to the City Council in February.
Resurfacing of streets generally includes the repair or replacement of damaged pavement, application of a new layer of asphalt, installation of new roadway striping and markings, and installation or retrofit of curb ramps where needed to comply with the Americans with Disabilities Act.
COUNCIL AGENDA: 5/24/2022
FILE: 22-760
ITEM: 5.3
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Major Streets Resurfacing Project
The Major Street Network consists of 967 miles of the city’s most heavily traveled streets, which collectively carry over 85% of the traffic in the city. DOT utilized information provided by the City’s Pavement Management System to generate a candidate list of streets for pavement maintenance. The candidate list was then thoroughly analyzed by staff using the following criteria to create the final list of streets:
• Funding availability and funding use restrictions
• Streets on the Major Street Network
• Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Streets associated with planned safety, bikeway or other “complete streets” projects • Community and City Council office feedback regarding roadway conditions and priority street segments
• Relative location of street segments to create multiple, continuous segments, consistency within neighborhoods, and project efficiency
• Multi-year geographic spread across the city and street network
As part of DOT’s equity analysis in the development of the 2022 Major Streets paving program, DOT cross-referenced the selected streets relative to census tracts designated by the Metropolitan Transportation Commission as “Equity Priority Communities” (EPC).” Based on this analysis, DOT will be maintaining 14 EPC miles in 2022, which is roughly 24% of the 59 miles of Major Streets selected for maintenance. This project in particular will maintain 6.2 EPC miles which is roughly 23% of the scope of work.
The attachment to this memorandum contains the list of streets to be resurfaced. The list may change if unforeseen circumstances arise or new information regarding other street-related projects become available.
ANALYSIS
Bids for the 2022 Major Streets Resurfacing Project were opened on March 24, 2022, with the following results:
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Major Streets Resurfacing Project
CONTRACTOR CITY BID AMOUNT VARIANCE
% UNDER/OVER
ENGINEER'S
ESTIMATE
DeSilva Gates Construction
LLC Dublin, CA $ 17,779,779 $ 1,293,975 7.85% MCK Services, Inc. Concord, CA $ 18,255,397 $ 1,769,593 10.73% A.Teichert & Son, Inc. Roseville, CA $ 19,095,421 $ 2,609,617 15.83% ENGINEER'S ESTIMATE -- $ 16,485,804 -- --
The low bid submitted by DeSilva Gates Construction LLC is $17,779,779 and is 7.85% higher the Engineer’s Estimate. The Engineer’s Estimate for this project is $16,485,804. The estimate is based on bids received from similar past projects and current estimated construction prices. The bid prices reflect current high oil prices. The bid is considered acceptable for the work involved in the project and no protests were received. Staff recommends that the construction contract to be awarded to DeSilva Gates Construction LLC.
San José Municipal Code Section 7.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10% of the total contract amount. Staff recommends an approximate five percent contingency, which should be sufficient to account for unforeseen conditions that might arise in construction.
Construction for the 2022 Major Streets Resurfacing Project is scheduled to begin in the second week of June 2022 and to be completed by the end of September 2022.
Project Labor Agreement Applicability
A project labor agreement is not applicable to this project as more than 50% of the scope of the work within the project is providing street maintenance for existing infrastructure.
Local and Small Business Outreach
This project does not have a preference for local and/or small business.
CONCLUSION
Based on the evaluation of bids for the 2022 Major Streets Resurfacing Project, the low bid is considered acceptable, and staff recommends awarding the construction contract to DeSilva Gates Construction LLC.
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Major Streets Resurfacing Project
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the city’s pavement conditions and provides periodic reports on this topic to the Transportation and Environmental Committee. In addition to the project discussed in this memorandum, one additional pavement maintenance project on the Major Street Network is tentatively scheduled for City Council action this spring.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum aligns with one or more Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
To solicit contractors, this project was listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the project commences the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule, and lane closures to affected businesses and residents as stated in the specifications. To inform traveling motorists of upcoming construction activities and potential traffic delays, changeable message signs may be used on selected streets stating the scheduled date and time for work to occur on the street.
COORDINATION
This project has been coordinated with the Department of Public Works, and this memorandum has been coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
FISCAL/POLICY ALIGNMENT
This project supports the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities.
HONORABLE MAYOR AND CITY COUNCIL
May 9, 2022
Subject: 2022 Major Streets Resurfacing Project
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECT:
Programmatic Project Delivery Estimate $1,777,978 2022 Major Streets Resurfacing Construction Contract $17,779,779 Contingency $889,000
TOTAL PROJECT COSTS: $20,446,757
2. SOURCE OF FUNDING: 480 – State Gas Tax Pavement Maintenance Fund
3. FISCAL IMPACT: This project will have no net operating and maintenance costs to the General Fund.
BUDGET REFERENCE
The table below identifies the fund and appropriation proposed to fund the recommended contract award, including project delivery, construction, and contingency costs.
CEQA
Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities.
/s/
JOHN RISTOW
Director of Transportation
For questions please contact Frank Farshidi, DOT Division Manager, at (408) 794-1945.
Attachment – 2022 Major Streets Resurfacing Project List of Streets Fund
#
Appn
# Appn Name
Total
Appn
Amt. for
Contract
2021-2022
Adopted
Capital
Budget
Page
Last Budget
Action (Date,
Ord. No.)
480 406C
Pavement
Maintenance - SB1
Road & Repair
Accountability Act
2017
$22,560,246 $17,779,779 968 10/19/21,
30682
ATTACHMENT
Subject: 2022 Major Streets Resurfacing Project
List of Streets
2022 MAJOR STREETS RESURFACING PROJECT
STREET NAME BEG LOCATION END LOCATION CD
AIRPORT PKWY CA 87 MATRIX BL 6
ALUM ROCK AV CAPITOL AV MILLAR AV 5
AVENIDA ESPANA AVENIDA ROTELLA SANTA TERESA BL 10
AVENIDA ROTELLA AVENIDA ESPANA VIA DEL ORO 10
BOOKSIN AV DRY CREEK RD FOXWORTHY AV 6,9
BROKAW RD MATRIX
BL/TECHNOLOGY DR
OAKLAND RD 3,4
COLEMAN AV BROKAW RD SANTA TERESA ST 6
COLEMAN RD ALMADEN EXPY SANTA TERESA BL 10
CURTNER AV ALMADEN EXPY MONTEREY RD 6,7,9
DELMAS AV WILLOW ST W VIRGINIA ST 6
ECHO VALLEY DR HILLCREST DR GLENVIEW DR 10
GOLD ST SUNRISE DR SOUTHBAY FWY 4
HILLCREST DR HAMPTON DR ECHO VALLEY RD 10
JACOB AV JARVIS AV KIRK RD 9
JULIAN ST W MONTGOMERY ST MARKET ST 3,6
KIRK RD FOXWORTHY AV BRANHAM LN 9
METCALF RD 400' N/O MALECH RD 4600' N/O MALECH RD 2
MINNESOTA AV W ALMA AV WILLOW ST 6
PREVOST ST VIRGINIA ST WILLOW ST 6
RESEARCH PL MONTAGUE EXPY RIVER OAKS PKWY 4
SKYWAY DR SNELL AV MONTEREY RD 2
SNELL AV SANTA TERESA AV S END 10
VIA DEL ORO AVENIDA ROTELLA BERNAL RD 10