TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: May 24, 2022
SUBJECT: Retroactive Approval of Dia Del Niño Event Sponsored by Council District 5 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on May 18, 2022:
(a) Retroactively approve the Dia Del Niño event scheduled on April 30, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.(Carrasco)
[Rules Committee referral 5/18/2022 - Item B.3]
COUNCIL AGENDA: 5/24/2022
ITEM: 2.23
FILE NO: 22-806
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Magdalena
Carrasco - District 5
SUBJECT: SEE BELOW DATE: May 4th, 2022
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF El DIA DEL NIÑO EVENT SPONSORED BY COUNCIL DISTRICT 5 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively Approve the Dia Del Niño event scheduled on April 30th, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the May 24th, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Dia Del Niño event was hosted on April 30th, 2022 at 1815 Alum Rock Ave and sponsored by Councilmember Magdalena Carrasco. This special event allowed for children to receive resources, listen to music, watch Folklorico dancing and eat ice cream in celebration of El Dia Del Niño. The event was free and open to the public and followed appropriate local public health rules.
ANALYSIS
RULES COMMITTEE AGENDA: 5/18/2022
ITEM: B.3
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Magdalena Carrasco will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the May 18th ,2022 Rules Committee Agenda and the May 24th 2022, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.