TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: May 24, 2022
SUBJECT: Approval of Azerbaijan Flag Raising Event Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event Recommendation
As recommended by the Rules and Open Government Committee on May 18, 2022:
(a) Approve the Azerbaijan Flag Raising Event scheduled on June 3, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jones)
[Rules Committee referral 5/18/2022 - Item B.4]
COUNCIL AGENDA: 5/24/2022
ITEM: 2.24
FILE NO: 22-810
RULES COMMITTEE AGENDA: 05/18/22
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Vice Mayor Chappie Jones
District 1
SUBJECT: SEE BELOW DATE: May 10, 2022
APPROVED: Chappie Jones
SUBJECT: APPROVAL OF THE AZERBAIJAN FLAG RAISING SPONSORED BY COUNCIL DISTRICT 1 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the Azerbaijan Flag Raising Event scheduled for June 3, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the May 24, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
Council Policy 2-1, Section C.1, allows “Flags of Governments Recognized by the United States.
Flags of the governments recognized by the United States may be displayed upon the request of the Mayor, a member of the City Council or the City Manager.”
The Flag of Azerbaijan will be raised in a Flag Raising ceremony on June 3, 2022 at San Jose City Hall West Plaza and is sponsored by Vice Mayor Chappie Jones. This special event is for commemorating Azerbaijan’s declaration of independence from the Russian Empire on May 28, 1918. The event is free and open to the public, and will follow applicable public health orders.
HONORABLE MAYOR AND CITY COUNCIL
May 24, 2022
Subject: Azerbaija Flag Raising Ceremony
Rev 1/2018
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Vice Mayor Chappie Jones will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 1, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the May 18, 2022 Rules Committee Agenda and the May 24, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.