TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: May 24, 2022
SUBJECT: Approval of Juneteenth Day City Hall Lighting Display and Flag Raising Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on May 18, 2022:
(a) Approve the City Hall Lighting Display and Flag Raising Event for Juneteenth Day scheduled on June 13, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and
(b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jones)
[Rules Committee referral 5/18/2022 - Item B.5]
COUNCIL AGENDA: 5/24/2022
ITEM: 2.25
FILE NO: 22-814
RULES COMMITTEE AGENDA: 05/18/22
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Vice Mayor Chappie Jones
District 1
SUBJECT: SEE BELOW DATE: May 10, 2022
APPROVED: Chappie Jones
S
UBJECT: APPROVAL OF JUNETEENTH DAY CITY HALL LIGHTING DISPLAY AND FLAG RAISING SPONSORED BY COUNCIL DISTRICT 1 AS A
CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES
FOR THE EVENT
RECOMMENDATION
1. Approve the City Hall Lighting Display and Flag Raising Event for Juneteenth Day, scheduled for June 13, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the May 24, 2022 Council Agenda for action.
BACKGROUND
O
n February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
T
he Juneteenth Day Lighting Ceremony and Flag Raising will be held on June 13, 2022 at San Jose City Hall West Plaza and is sponsored by Vice Mayor Chappie Jones. The lighting of the Tower and Rotunda will run from 6/13/2022 and end on 6/19/2022. This special event is celebrated on June 19
th each year commemorating the emancipation of enslaved African Americans back in 1865. President Joe Biden signed the Juneteenth National Independence Day Act into law on June 17, 2021. The Rotunda and Tower will be lit red, white and blue to reflect the colors of the Juneteenth flag. The event is free and open to the public, and will follow applicable public health orders.
HONORABLE MAYOR AND CITY COUNCIL
May 10, 2022
Subject: Juneteenth Flag Raising + Lighting Ceremony
Rev 1/2018
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Vice Mayor Chappie Jones will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 1, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
The display of the Juneteenth Flag on June 13, 2022 is permitted under Council Policy 2- 1, Section C.3 - Flags Displayed in Conjunction with Official Ceremonial Items: “Other flags may be displayed in conjunction with official actions, ceremonial items, or proclamations of the City Council.”
City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows Rotunda and Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the May 18, 2022 Rules Committee Agenda and the May 25, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
HONORABLE MAYOR AND CITY COUNCIL
May 10, 2022
Subject: Juneteenth Flag Raising + Lighting Ceremony
Rev 1/2018
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.