TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: May 23, 2022
Approved Date
5/25/2022
COUNCIL DISTRICT: 1, 3, 6
SUBJECT: CITY ROADMAP - PAVEMENT, FIRE, EOC, TRANSIT CAPITAL IMPROVEMENTS: 2022 LOCAL STREETS RESURFACING #2 PROJECT
RECOMMENDATION
(a) Approve award of a construction contract for the 202 2 Local Streets Resurfacing #2 Project, to the lowest bidder, MCK Services Inc., in the amount of $11,197,870.
(b) Approve an approximate 10% contingency in the amount of $1,119,000.
OUTCOME
Approval of this contract will provide preventive maintenance on approximately 24 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season. Approval of an approximate 10% contingency will provide funding for any unanticipated work necessary for the proper construction and completion of the project.
BACKGROUND
The Department of Transportation (DOT) will maintain approximately 190 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season. Of the 190 miles, DOT is planning to resurface approximately 135 miles of streets in poor to failed condition, supported by the third annual allocation of $37.5 million in Measure T funds.
Pavement maintenance is typically performed in two separate phases: preparation and a final surface application. The preparation phase consists of the installation and upgrade of Americans with Disabilities Act curb ramps along the 135 miles of Local and Neighborhood streets planned for resurfacing. The preparation phase was included in two concrete projects previously COUNCIL AGENDA: 6/7/2022
FILE: 22-846
ITEM: 5.1
HONORABLE MAYOR AND CITY COUNCIL
May 23, 2022
Subject: 2022 Local Streets Resurfacing #2 Project
presented to City Council in April of 2022. The contract proposed in this memorandum will resurface approximately 24 miles of streets. Resurfacing of streets generally includes the repair or replacement of damaged pavement, application of a new layer of asphalt, installation of new roadway striping, and markings.
To decrease the overall timeframe for completing the pavement work, DOT is dividing the resurfacing projects into six separate projects; of which this project will be the fourth. A description of 2022 pavement maintenance projects was provided in an information memorandum to City Council in February 2022.
The City of San José’s (City) Local and Neighborhood Street Network is organized into 135 geographically contiguous Pavement Maintenance Zones (PMZs). The PMZs were established several decades ago to support efficient planning and delivery of paving projects, maximize the amount of paving work completed at one time within a neighborhood area, and provide geographic equity of pavement maintenance across the City. Information provided by the City’s pavement management database is used to identify candidate PMZs for preventive maintenance and sealing. The final list of PMZs to receive treatments was established using the following criteria:
• Funding availability and funding use restrictions
• Streets on the Local and Neighborhood Street Network
• Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Relative location of street segments to create multiple continuous segments consistency within neighborhoods, and project efficiency
• Number of public traffic attraction facilities such as schools, hospitals, libraries, community centers, etc.
• Community and City Council office feedback regarding roadway conditions and priority street segments
• Multi-year geographic spread across the City and street network
In 2021, DOT added an additional criterion: equity. DOT staff cross-referenced the selected zones with census tracts designated by the Metropolitan Transportation Commission as Equity Priority Communities (EPC), formerly known as Communities of Concern to better track equity in service delivery. Results confirmed that 287 out of 356 miles (roughly 80%) of local and neighborhood streets designated in EPC areas will be maintained by the end of the current three- year plan (2024). DOT anticipates completing pavement maintenance for nearly 65% of the Local and Neighborhood Street Network in this same timeframe.
Since 2019, DOT has maintained a total of 158 EPC miles and will be maintaining an additional 66 EPC miles in 2022, which is roughly 35% of the 190 miles of Local and Neighborhood streets selected for maintenance in 2022.
HONORABLE MAYOR AND CITY COUNCIL
May 23, 2022
Subject: 2022 Local Streets Resurfacing #2 Project
The attachment to this memorandum contains the list of streets to be resurfaced. The list may change if unforeseen circumstances arise or new information regarding other street-related projects becomes available.
ANALYSIS
Bids were opened on April 21, 2022 with the following results:
CONTRACTOR CITY BID AMOUNT VARIANCE
%
UNDER/OVER
ENGINEER'S
ESTIMATE
MCK Services, Inc. Concord, CA $ 11,197,870 $ 8,293 -0.07% ENGINEER’S ESTIMATE - $ 11,206,163 - -
A Teichert & Son, Inc. Pleasanton, CA $ 11,237,364 $ (31,201) 0.28% DeSilva Gates Construction Dublin, CA $ 12,267,267 $ (1,061,104) 9.47%
The low bid submitted by MCK Services, Inc. is $11,197,870 and is 0.07% below the Engineer’s Estimate. The Engineer’s Estimate for this project is $11,206,163. The estimate is based on bids received from similar past projects and most current estimated construction prices. The bid is considered acceptable for the work involved in the project and no protests were received. Staff recommends that the construction contract be awarded to MCK Services, Inc.
San José Municipal Code Section 27.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10% of the total contract amount. Staff recommends an approximate 10% contingency, which should be sufficient to account for unforeseen conditions that might arise in the project.
Construction is scheduled to begin in June 2022 and will be completed by October 2022.
Project Labor Agreement Applicability
A project labor agreement is not applicable to this project as more than 50% of the scope of the work within the project is providing street maintenance for existing infrastructure.
Local and Small Business Outreach
This project does not have a preference for local and/or small businesses.
HONORABLE MAYOR AND CITY COUNCIL
May 23, 2022
Subject: 2022 Local Streets Resurfacing #2 Project
CONCLUSION
Based on the evaluation of bids, the low bid is considered acceptable, and staff recommends awarding the construction contract for the 2022 Local Streets Resurfacing #2 Project to MCK Services, Inc.
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the City’s pavement conditions and provides periodic reports on this topic to the Transportation and Environment Committee and the City Council. In addition to the project discussed in this memorandum, seven additional large pavement maintenance projects for Local and Neighborhood streets are tentatively scheduled for City Council action this spring.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
To solicit contractors, this project was listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the project commences the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications. To inform traveling motorists of upcoming construction activities and potential traffic delays, changeable message signs may be used on selected streets stating the scheduled date and time for work to occur on the street. This memorandum will be posted on the City’s Council Agenda website for the June 7, 2022 City Council Meeting.
COORDINATION
This project has been coordinated with the Department of Public Works, and this memorandum has been coordinated with the Department of Planning, Building and Code Enforcement, the City Attorney’s Office, and the City Manager’s Budget Office.
HONORABLE MAYOR AND CITY COUNCIL
May 23, 2022
Subject: 2022 Local Streets Resurfacing #2 Project
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
FISCAL/POLICY ALIGNMENT
This project supports the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities.
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECT:
Programmatic Project Delivery Estimate $1,119,000
Construction Contract $11,197,870
Contingency $1,119,000
TOTAL PROJECT COSTS: $13,435,870
2. SOURCE OF FUNDING: Fund 498 – Public Safety and Infrastructure Bond Fund
3. FISCAL IMPACT: This project will have no net operating and maintenance costs to the General Fund.
BUDGET REFERENCE
The table below identifies the fund and appropriation proposed to fund the recommended contract award, including project delivery, construction, and contingency costs.
Fund
#
Appn
# Appn Name Total
Appn
Amt. for
Contract
2021-2022
Adopted
Budget Page
Last Budget
Action
(Date, Ord.
No.)
498 415Y
Pavement
Maintenance
– Measure T
Bond
$68,333,00 $11,197,870
Adopted
Capital Budget
10/19/2021,
30682
Totals $68,333,000 $11,197,870
HONORABLE MAYOR AND CITY COUNCIL
May 23, 2022
Subject: 2022 Local Streets Resurfacing #2 Project
CEQA
Categorically Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities.
/s/
JOHN RISTOW
Director of Transportation
For questions, please contact Frank Farshidi, DOT Division Manager, at (408) 794-1945.
Attachment – List of Streets
ATTACHMENT
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #2 Project
List of Streets
Street Name Street From Street To Council District
APPLETON DR TRIFONE DR CYPRESS AV S 1
BARKER DR TEMPLE DR KELTNER AV 1
BISMARCK DR MENDENHALL DR CITY LIMIT 1
BLACKFORD AV BOYNTON AV SARATOGA AV 1
BLAISDELL CT ROSEDALE DR S END 1
BRAEBURN CT STOCKBRIDGE DR W END 1
CAMELLIA WY WILLIAMS RD OLGA DR 1
CAROLA AV SAN TOMAS
AQUINO RD CLARITA AV 1
CAROLA CT CAROLA AV S END 1
CAXTON CT STOCKBRIDGE DR W END 1
CLARITA AV BISMARCK DR YELLOWSTONE
DR 1
COMPTON CT COMPTON LN S END 1
COMPTON LN DARRYL DR PILAND DR 1
COMPTON LN PILAND DR POE LN 1
COUNTRYWOOD
CT DARRYL DR N END 1
CREAGER CT PILAND DR W END 1
DAFFODIL WY N END WILLIAMS RD 1
DARRYL CT DARRYL DR W END 1
DARRYL DR PAYNE AV CITY LIMIT 1
DESERT ISLE DR WILLIAMS RD MANZANITA DR 1
EMERALD WY WILLIAMS RD GARNET DR 1
FLORA AV MORELAND WY PAYNE AV 1
GARNET DR EDEN AV OPAL DR 1
GLEASON AV SAN TOMAS
AQUINO PY DARRYL DR 1
GLEASON AV DARRYL DR STOCKBRIDGE DR 1
GRETCHEN LN OLGA DR WILLIAMS RD 1
HAMILTON PARK
DR CAROLA AV SAN TOMAS
AQUINO RD 1
HARTLEY CT GLEASON AV S END 1
HIBISCUS LN WILLIAMS RD MANZANITA DR 1
HIBISCUS LN MANZANITA DR BLACKFORD AV 1
JADE AV EMERALD WY EDEN WY 1
KELTON AV BARKER DR WILLIAMS RD 1
KENDRA WY MONA AV DARRYL DR 1
KLAMATH DR YELLOWSTONE
DR RIBBON DR 1
ATTACHMENT
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #2 Project
Street Name Street From Street To Council District
KLAMATH DR RIBBON DR PAYNE AV 1
LADYWOOD CT DARRYL DR W END 1
MAGLIOCCO DR OPAL DR E END 1
MANZANITA DR SARATOGA AV 300'E/SARATOGA
AV 1
MANZANITA DR 300'E/SARATOGA
AV DESERT ISLE DR 1
MANZANITA DR DESERT ISLE DR DAFFODIL WY 1
MAUNEY CT PILAND DR W END 1
MENDENHALL DR HAMILTON AV BISMARCK DR 1
MONA WY E END DARRYL DR 1
MONA WY DARRYL DR KENDRA WY 1
MORELAND WY CLARITA AV SAN TOMAS
AQUINO RD 1
MYLES CT EDEN AV OPAL DR 1
NAZARENE WY MADONNA DR WILLIAMS RD 1
NEAL AV TERESI CT WINCHESTER BL 1
NIAGARA DR RIBBON DR YELLOWSTONE
DR 1
OLGA DR HIBISCUS LN ORCHID WY 1
OLGA DR DESERT ISLE DR SARATOGA AV 1
OPAL DR MYLES CT NEAL AV 1
OPAL DR NEAL AV WILLIAMS RD 1
ORCHID WY OLGA DR WILLIAMS RD 1
PENWITH AV CLARITA AV STOCKBRIDGE DR 1
PHOENIX CT PHOENIX DR W END 1
POE LN COMPTON LN PAYNE AV 1
PYRAMID CT CAROLA AV S END 1
REBECCA WY MOORPARK AV BLACKFORD AV 1
RIBBON DR VERNAL DR NIAGARA DR 1
RIDDLE RD EDEN AV WINCHESTER BL 1
ROSALIA AV PAYNE AV MORELAND WY 1
ROSEDALE DR CYPRESS AV S EDEN AV 1
SAN TOMAS
AQUINO PKWY PAYNE AV GLEASON AV 1
SAN TOMAS CT CAROLA AV S END 1
SHAYNOR CT PILAND W END 1
STARLIGHT CT ROSEDALE DR S END 1
STOCKBRIDGE DR PENWITH AV PAYNE AV 1
TEMPLE DR UNDERWOOD DR BARKER DR 1
TERESI CT MYLES CT NEAL AV 1
ATTACHMENT
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #2 Project
Street Name Street From Street To Council District
TRIFONE DR WILLIAMS RD APPLETON DR 1
TURNWOOD CT COMPTON LN N END 1
UNDERWOOD DR BOYNTON AV TEMPLE DR 1
VERNAL DR YELLOWSTONE
DR RIBBON DR 1
VICAR LN WILLIAMS RD N END 1
WESTMONT CT WILLIAMS RD N END 1
WYLIE WY PAYNE AV COMPTON LN 1
YELLOWSTONE
DR STOCKBRIDGE DR VERNAL DR 1
17TH ST N TAYLOR ST E HEDDING ST 3
VESTAL ST N 13TH ST N 14TH ST 3
ALTA GLEN CT ALTA GLEN DR N END 6
ALTA GLEN DR KEESLING AV MERIDIAN AV 6
BRACE AV LINCOLN AV W END 6
BRITTON AV WEAVER DR CAMINO RAMON 6
BRITTON AV CAMINO RAMON CHERRY AV 6
BRITTON AV CHERRY AV COOLIDGE AV 6
BROOKDALE DR HICKS AV WEAVER DR 6
CAMINO MONDE
DR MERIDIAN AV E END 6
CAMINO PABLO WILLOW ST GLEN DELL DR 6
CAMINO RAMON MINNESOTA AV WILLOW ST 6
CAROLYN AV WILLOW ST MEREDITH AV 6
CHERRY AV PINE AV MINNESOTA AV 6
CHERRY AV MINNESOTA AV WILLOW ST 6
CHERRY GLEN
WY GLENWOOD AV HAMILTON WY 6
CHERRY VALLEY
DR WEAVER DR HICKS AV 6
CHERRYDALE DR HAMILTON AV HICKS AV 6
COLLINGWOOD
DR MILDRED AV PINE AV 6
COOLIDGE AV WILLOW ST BRACE AV 6
COOLIDGE CT COOLIDGE AV E END 6
COTTLE AV PINE AV GLENWOOD AV 6
CRESCENT DR WILLOW ST MEREDITH AV 6
DALE AV CHERRY AV LUPTON AV 6
DALE AV LUPTON AV PINE AV 6
DE ANZA WY MERIDIAN AV E END 6
DEAN AV NEWPORT AV LINCOLN AV 6
ATTACHMENT
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #2 Project
Street Name Street From Street To Council District
EVERETT ST MILDRED AV PINE AV 6
GLEN DELL DR WEAVER DR CHERRY AV 6
GLENN AV WILLOW ST S/END 6
GLENWOOD AV HICKS AV CHERRY GLEN
WY 6
GLENWOOD AV CHERRY AV LUPTON AV 6
GLENWOOD AV LUPTON AV NEWPORT AV 6
HAMILTON WY HICKS AV HAMILTON AV 6
IRIS CT BRACE AV S END 6
IRIS CT MINNESOTA AV NEVADA AV 6
KEESLING AV MERIDIAN AV HAMILTON WY 6
LUPTON AV MINNESOTA AV PINE AV 6
MERCER AV HICKS AV CHERRY GLEN
WY 6
MEREDITH AV BRITTON AV COOLIDGE AV 6
MEREDITH AV COOLIDGE AV LINCOLN AV 6
MILDRED AV HICKS AV NEWPORT AV 6
NEVADA AV NEWPORT AV LINCOLN AV 6
NEWPORT AV BRACE AV MINNESOTA AV 6
NEWPORT AV MINNESOTA AV PINE AV 6
NEWPORT AV PINE AV NORVAL WY 6
NORVAL WY LINCOLN AV NEWORT AV 6
RICHARDS AV HICKS AV W END 6
RIDLEY WY GLEN DELL DR BRITTON AV 6
SANTA MARIA AV DE ANZA WY DE ANZA WY 6
SEARLES AV WILLOW GLEN
WY N END 6
TELFER AV WILLOW GLEN
WY SEARLES AV 6
WEAVER DR MINNESOTA AV CHERRY VALLEY
DR 6
WEAVER DR BRITTON AV MINNESOTA AV 6
WESTWOOD DR MERIDIAN AV WILLOW ST 6
WILLOW GLEN
WY NEWPORT AV LINCOLN AV 6
WILLOW OAKS DR WILLOWBRAE AV MERIDIAN AV 6
WILLOWBRAE AV MERIDIAN AV WILLOW OAKS DR 6