CITY COUNCIL ACTION REQUEST
Department(s):
Public Works
CEQA:
Not a Project, File No.
PP17-003,
Agreements/Contracts
(New or Amended)
resulting in no physical
changes to the
environment
Coordination: CAO,
FEMA, Cal OES, CMO -
Budget Office, PRNS, and
PBCE
Dept. Approval:
/s/ Matt Cano
Council District(s):
Citywide
CMO Approval:
06/01/22
SUBJECT: 8721- SAN JOSE FAMILY CAMP– SECOND AMENDMENT TO THE AGREEMENT WITH CAL ENGINEERING & GEOLOGY, INC. FOR CONSULTANT AND PROFESSIONAL ENGINEERING SERVICES FOR 8721 - FEMA - SAN JOSÉ FAMILY CAMP PROJECT (SCSJG89/PW1138)
RECOMMENDATION:
(a) Approve the Second Amendment to the Master Agreement with Cal Engineering & Geology, Inc. (CEG) to increase the maximum total compensation by $20,000 from $673,222 to $693,222. (b) Approve the agreement extension from December 31, 2022 to December 31, 2024 for the sole purpose of allowing the consultant to continue providing consulting services through completion of San José Family Camp Project.
BASIS FOR RECOMMENDATION:
On December 1, 2020 (Item 2.10), City Council approved the First Amendment to the agreement with CEG to increase total compensation by $128,000 and to extend the term of the agreement from December 2020 to December 2021. This action was done in order to continue to utilize CEG to complete final construction documents for San José Family Camp and address accessibility design concerns as it relates to the final plans.
Subsequently, additional design changes were requested to the final plans in early 2022 to maximize staff operational efficiency near the general store. As a result, CEG requested an additional $20,000 to revise the drawings with the requested changes incorporated into the final plans.
Currently, the anticipated completion date of the project will extend beyond the Master Agreement expiration date of December 31, 2022, as this project will miss this year’s dry season window to construct due to design changes and acquiring appropriate permits to construct in a timely manner. Anticipated construction start will be spring 2023 with completion in late summer/early fall 2023; the additional time request is needed for any unforeseen future delays encountered and for full project closeout.
Approving the Second Amendment to the agreement with CEG will allow the project to proceed without delay while maintaining project delivery consistency.
Climate Smart San José: The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: No commission recommendation or input is needed for this action.
COST AND FUNDING SOURCE:
Construction and Conveyance Tax Fund: City-wide Parks Purposes. (391); Appn. 407E FOR QUESTIONS CONTACT: Katherine Brown, Deputy Director, (408) 795-1679
COUNCIL AGENDA: 06/14/22
FILE: 22-905
ITEM: 2.21