TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: June 21, 2022
SUBJECT: Approval of San José State University Flag Raising Ceremony Sponsored by Council District 3 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on June 8, 2022:
(a) Approve the San José State University (SJSU) Flag Raising Ceremony scheduled on August 22, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Peralez)
[Rules Committee referral 6/8/2022 - Item B.4]
COUNCIL AGENDA: 6/21/2022
ITEM: 2.26
FILE NO: 22-992
RULES COMMITTEE AGENDA:
ITEM:
TO: CITY COUNCIL FROM: Councilmember Raul Peralez
SUBJECT: SEE BELOW DATE: June 1, 2022
____________________________________________________________ Approved by: Date: 06.01.22
__________________________________________________________ SUBJECT: APPROV AL OF THE SAN JOSE STATE UNIVERSITY FLAG
RAISING CEREMONY AND CELEBRATION EVENT SPONSORED BY
COUNCIL DISTRICT 3 AS A CITY COUNCIL SPONSORED SPECIAL EVENT
TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve the San José State University (SJSU) Flag Raising Ceremony and Celebration event scheduled on Monday, August 22, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the June 21, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The SJSU Flag Raising will be held on Monday, August 22, 2022 in the City Hall Plaza and is sponsored by Councilmember Raul Peralez. This special event will be incorporated into SJSU’s Welcome Week activities to help celebrate the return of SJSU students to campus.
The display of the SJSU Flag on Monday, August 22, 2022, is permitted under Council Policy 2- 1, Section C.3 - Flags Displayed in Conjunction With Official Ceremonial Items:
6/8/2022
B.4
HONORABLE MAYOR AND CITY COUNCILJune 1, 2022Subject:SJSU Flag Raising and Celebration EventPage 2“Other flags may be displayed in conjunction with official actions, ceremonial items, orproclamations of the City Council.” To further enhance the celebrations taking place, the Rotunda will be open for a communityand SJSU alumni event that will provide an opportunity for students, faculty and members ofthe community to come together to celebrate SJSU and the key role it plays in providinghigher education to residents of our city and beyond. The events will be free and open to thepublic.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s priordirection regarding Council Special Events. In observance of existing fundraising disclosurerequirements, Councilmember Raul Peralez will report any cash or in-kind donationsreceived for the event on their Disclosure of Fundraising Report (DFR-1). Approval of thismemorandum will enable Council District 3, City departments and the Office of the CityClerk to proceed with the event. Any cash donations received will be processed pursuant tothe City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the June 8, 2022Rules Committee Agenda and the June 21, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to thephysical environment.
Reviewed by:TONI J. TABER, CMCCity Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.