CITY COUNCIL ACTION REQUEST
Department(s):
Finance
CEQA:
Categorically Exempt,
CEQA Guidelines 15301,
Existing Facilities, File
No. ER19-083
Coordination:
Airport, CAO, and CMO -
Budget Office
Dept. Approval:
/s/ Julia H. Cooper
Council District(s):
Citywide
CMO Approval:
6/9/2022
SUBJECT: AMEND PURCHASE ORDER FOR LANDSCAPE AND IRRIGATION MAINTENANCE
SERVICES
RECOMMENDATION:
Adopt a resolution authorizing the City Manager to amend purchase order OP 59024 with Jensen Landscape Services, Inc. (Milpitas, CA) for landscape and irrigation services to extend the term of the purchase order from July 1, 2022 through December 31, 2022 and to increase compensation by $101,000, for a revised maximum compensation not-to-exceed $421,000, subject to the appropriation of funds.
Desired Outcome: To ensure that landscaped areas are maintained and the Norman Y. Mineta San José International Airport’s (Airport) irrigation system is functioning properly for optimal performance.
BASIS FOR RECOMMENDATION:
The Airport Department is responsible for overseeing landscaping and irrigation at the Airport. The services required include planting, watering, weeding, fertilizing, cultivating, spraying, cutting, insect abatement, pruning, and irrigation repair necessary to maintain over 350 trees and over ten acres of landscape. Proper irrigation maintenance reduces water consumption. As a result of a competitive solicitation, the initial award for these services was made to Jensen Landscape Services, Inc. on July 1, 2015 with the last option expiring June 30, 2021. The last option was subsequently extended through June 30, 2022 due to the need to prioritize procurements supporting the COVID-19 emergency.
With the passing of Senate Bill 1383, California instituted regulations that impact the environment and lay the groundwork for the procurement of recycled organic products, such as compost, mulch, and other materials used in landscaping services. City staff are reviewing how the regulations will affect Citywide processes, operations, and bidding requirements. Preparation of a Citywide solicitation for landscaping services is on hold until staff develops appropriate specifications to ensure Senate Bill 1383 compliance. Approval of this recommendation will ensure that landscaped areas at the Airport are maintained with minimal impact to operations.
Climate Smart San José: The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
Commission Recommendation/Input: There is no commission recommendation or input associated with this action.
This City Council item is consistent with City’s 2022-2023 Proposed Budget City Areas Delivery Framework:
“To effectively develop, manage and safeguard the City’s fiscal, physical, technological, and human resources to enable and enhance the delivery of City services and projects.”
COUNCIL AGENDA: 6/21/22
FILE: 22-947
ITEM: 2.13
COST AND FUNDING SOURCE:
Fund # Appn # Appn Name Total Appn
Amt. for
Contract
22-23 Proposed
Budget Page*
Last Budget
Action
523 0802
Airport’s Non-Personal/
Equipment $51,142,505 $101,000 836 N/A
* The 2022-2023 Proposed Operating Budget was released on May 4, 2022, and is scheduled to be reviewed on June 14, 2022, and adopted on June 21, 2021, by the City Council.
FOR QUESTIONS CONTACT: Jennifer Cheng, Deputy Director of Finance at [email protected]