TO: HONORABLE MAYOR FROM: Jon Cicirelli
AND CITY COUNCIL
SUBJECT: SEE BELOW DATE: June 6, 2022
Approved Date
6/9/2022
SUBJECT: AUTHORIZATION TO NEGOTIATE AND EXECUTE PARKS,
RECREATION AND NEIGHBORHOOD SERVICES 2022-2023
AGREEMENTS
RECOMMENDATION
Adopt a resolution authorizing the following, subject to the appropriation of funds by the City Council, and on such terms and conditions as deemed appropriate by the City Manager:
a) Authorize the Director of Parks, Recreation and Neighborhood Services to apply for, accept funds, negotiate, and execute 2022-2023 agreements and amendments as identified in "Delegation of Contract Authority to Department of Parks, Recreation and Neighborhood Services Director" (Attachment A) consistent with Adopted Budget amounts for the following City programs and/or services:
1. After School Education and Safety;
2. BeautifySJ Initiative;
a. Encampment Trash Program;
b. Litter, Trash, Illegal Dumping Service, and Graffiti Agreements; c. Interagency Agreements;
d. Memoranda of Understanding;
3. BeautifySJ Fiscal Agent Agreement;
4. Capital Improvement Program Master Consultant Projects;
5. Citywide Aquatics Program;
6. Community Service Provider Agreements;
7. County of Santa Clara - Behavioral Health Services Department;
8. County of Santa Clara Agreement for Senior Nutrition Program;
9. Facility Use Agreements;
a. Neighborhood Center Partner Program;
b. Recreation of City Kids Program;
c. Leisure and Recreation Fee Class Vendor Agreements;
10. Food and Necessities Distribution Program Agreements; COUNCIL AGENDA: 06/21/22
FILE: 22-960
ITEM: 2.22
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
11. Friends of PRNS Non-Profit Organizations;
12. Golf Course Agreements;
13. Grantmaking Programs;
a. Bringing Everyone’s Strengths Together;
b. BeautifySJ Neighborhood Associations Grant Program;
c. Franklin-McKinley Children’s Initiative;
d. Safe Summer Initiative Grant;
e. Saint James/Urban Park Activation;
f. Senior Health and Wellness;
g. Spartan-Keyes Neighborhood Action Center;
14. Grant Revenue Agreements;
15. Happy Hollow Park & Zoo;
a. Education Programs;
b. Private Events;
16. Little League Agreements;
17. Mayor’s Gang Prevention Task Force;
a. Agreements with subcontracted agencies to implement Task Force programs; b. Memoranda of Understanding;
c. County of Santa Clara Agreement for Hospital-Based Intervention Program (Trauma to Triumph);
18. Mitigation Monitoring and Maintenance Support Services;
19. Park Concessionaires Agreements;
20. San José Police Activity League Agreement;
21. Sponsorship Agreements;
22. Reimbursement Agreements;
23. Right-of-Entry Agreements;
24. Standard Consultant Agreements for Non-Capital Projects; and
25. Summer Food Service Program.
OUTCOME
The delegation of authority to the Director (Director) of the Department of Parks, Recreation and Neighborhood Services (PRNS or Department) to apply for, accept funds, negotiate, and execute the agreements as described in this memorandum will reduce the transactional time needed to make funding available to recipients, and for the City of San José (City) to receive grant funds or other created revenue. PRNS shall also bring forward to City Council any items that require approval for budgetary adjustments and appropriation actions necessary for such programs and services.
BACKGROUND
The City contracts with community-based organizations, school districts, and other agencies to assist with various programs that support the livability of neighborhoods, offer opportunities for
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
individuals to enjoy life, and cultivate healthy communities through quality programs and dynamic public spaces.
In response to the City Council's request to streamline the City's administrative process of doing business, including contract development, PRNS prepares this City Council memorandum annually to seek authorization to apply for, accept, negotiate, and execute agreements.
ANALYSIS
In some cases, the contract amount to be paid or received by the City exceeds the City Manager's contract authority, which is currently $320,000. By delegating this authority to PRNS, the administrative process of making funding available to recipients will be shortened. Additionally, the entire organization will achieve efficiency gains by significantly reducing City Council and administrative staff time dedicated to preparing and reviewing memoranda for these agreements.
PRNS Director or designee may only exercise amendment or extension authority if the contract, as amended, is consistent with the 2022-2023 Adopted Budget and/or provided that City Council has taken all appropriation actions necessary to fulfill the terms of the amendment or extension.
Delegation of Contract Authority to the PRNS Director (Attachment A)
PRNS requests contract authority for the Director to negotiate and execute the agreements described below. Staff will coordinate with the City Attorney's Office and the City Manager's Office in developing and approving all agreements.
After School Safety and Education Agreements:
The Department requests contract authority for the Director to negotiate and execute the agreements and amendments necessary for the Afterschool Safety and Education (ASES) program. The ASES program is funded by the State of California’s ASES Grant, which is awarded to school districts to provide comprehensive after school programming. School districts may select the City of San José as the ASES service provider and therefore, an agreement is needed.
BeautifySJ Initiative:
The Department requests contract authority for the Director to negotiate and execute the agreements and amendments necessary for the implementation of programs and services related to the BeautifySJ Initiative. This includes:
1. Agreements with Encampment Trash Program partners, including but not limited to current partners, San José Conservation Corps and Tucker Construction.
2. Agreements with organizations to address trash located at encampments; litter and trash in neighborhoods; graffiti and illegal dumping throughout the city; and
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
3. Interagency Agreements, Memoranda of Understanding, or similar agreements with other governmental agencies or jurisdictions to address blight (graffiti, trash, illegal dumping, and encampments).
BeautifySJ Fiscal Agent Agreement:
PRNS requests authority to negotiate and execute Memoranda of Understanding with organizations and entities in the BeautifySJ Grant Program. Due to the nature of the BeautifySJ Grant Program, the City will also enter into a Fiscal Agent Agreement with United Neighborhoods of Santa Clara County for the amount of grant funds appropriated by City Council. Almost all BeautifySJ grantees are neighborhood associations, and not state-recognized entities; therefore, the City has contracted with United Neighborhoods of Santa Clara County to distribute grant funds to the associations and subsequently monitor grant funding during the grant cycle. The Department intends on continuing to contract with United Neighborhoods of Santa Clara County to continue to be the fiscal agent for these entities.
Capital Improvement Program Master Consultant Projects:
The long-term goal of the Department is to provide excellent levels of service for park, trail, and recreation amenities that meet the needs of each planning area in the city. These amenities include added park acreage, community centers, inclusive and creative play environments, sports fields, dog parks, bike parks, skate parks, community gardens, aquatics facilities, and trails to name a few. To that end, PRNS develops long range and strategic plans, acquires land, prepares facilities’ master plans, prepares feasibility studies, and writes grants to secure additional funds.
In addition, the Department conducts competitive procurement processes to partner with consulting firms to supplement in-house resources for these fast-moving projects.
Citywide Aquatics Program:
The Citywide Aquatics Program offers affordable aquatics services to San José residents by providing programming, operations, and maintenance at six aquatics facilities, two of which are currently operated by a qualified provider. The Department has an established pool of qualified providers through 2024. The program plays a significant role in increasing the availability of services and programming at aquatics facilities.
Community Services Provider Agreements:
In 2016, the City conducted a Request for Qualification process to contract with organizations that have community service-oriented missions to provide basic maintenance services such as cleanup services in neighborhoods, cleanup services at parks, and graffiti abatement services.
The qualified pool of organizations expired on April 30, 2021, and due to disruptions with staffing from the COVID-19 pandemic, this procurement has been delayed. On March 22, 2022, City Council approved contract extensions for San José Conservation Corps and Downtown Streets Team to June 23, 2023, and PRNS intends on conducting a Request for Qualification process in the next fiscal year to enter into new contracts beginning June 1, 2023. The Department also requests contract authority for the Director to negotiate and amend the San José Conservation Corp contract to include an additional $250,000 for the 2022-2023 fiscal year which will increase the total amount of the contract to $1,581,450.
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
County of Santa Clara - Behavioral Health Services Department:
PRNS requests contract authority for the Director to negotiate and execute a joint provision agreement with the County of Santa Clara where the Department will continue County grant- funded support for the Community-Based Drop-In Program at the Grace Therapeutics Art and Wellness Center at Jacinto “Tony” Siguig Northside Community Center.
County of Santa Clara Agreement for Senior Nutrition Program:
PRNS requests contract authority for the Director to negotiate and execute a joint provision agreement with the County of Santa Clara where the Department will provide County funded senior nutrition services at the City’s Senior Center locations.
Facility Use:
The Department requests contract authority for the Director to negotiate and execute Facility Use contracts and amendments to offer programs at City and non-City sites for the following programs: Neighborhood Center Partner Program, Mayor’s Gang Prevention Task Force, Leisure and Recreation Program, Training and Development Program, Family Camp, After School Education and Safety, Recreation of City Kids, County of Santa Clara Probation Department’s therapeutic services, and department training and development programs.
Food and Necessities Distribution Program:
The Department requests contract authority for the Director to negotiate and execute contracts and amendments, consistent with the 2022-2023 Adopted Budget, for food distribution and food boxing activities. This authority will continue the coordination of the City’s operations with existing partners and establish new agreements based on a competitive process to award contracts for the preparation and delivery meals and/or groceries to various locations, including but not limited to mass distribution sites and to individuals and families’ homes. PRNS requests contract authority to negotiate and execute contracts and amendments with applicants selected to distribute meals and/or groceries.
The Department also requests contract authority for the Director to negotiate and execute and/or extend the Food Boxing Workforce Support program between the City and San José Conservation Corps to ensure continuity in providing food boxing support services for meal and grocery distribution.
“Friends of” PRNS Non-Profit Organizations:
A number of non-profit organizations have been created with the mission of sponsoring, enhancing, and financially supporting the Department and its programs. PRNS requests authority for the Director to negotiate and execute agreements and amendments with supportive non-profit organizations including, but not limited to the Emma Prusch Farm Park Foundation, Friends of Family Camp, Guadalupe River Park Conservancy, Happy Hollow Foundation, San José Parks Foundation, Friends of Grace, and Youth Connections Foundation.
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
Golf Course Agreements:
The Department requests contract authority for the Director to negotiate and execute contracts and amendments, consistent with the 2022-2023 Adopted Budget, with the current operators of the City’s three golf courses. In 2022, the Department will conduct a competitive process to award contracts to lease and operate one or all of these golf courses. PRNS requests contract authority to negotiate and execute contracts and amendments with applicants selected to operate the City’s golf courses: Rancho del Pueblo, Los Lagos Golf Course, and San José Municipal Golf Course. The Department also requests contract authority for the Director to negotiate and extend the Operation of The San José Municipal Golf Course Lease Agreement between the City and Mike Rawister Golf Shop to June 30, 2023, to allow time to conduct and complete the competitive process and any transition between providers, if needed.
Grantmaking Programs:
PRNS requests contract authority for the Director to negotiate and execute contracts and amendments, consistent with the 2022-2023 Adopted Budget, for the following grantmaking programs: BeautifySJ Neighborhood Association Grants, Bringing Everyone's Strengths Together, Franklin-McKinley Children’s Initiative, Safe Summer Initiative, Saint James/Urban Park Activation, Senior Health and Wellness, and Spartan Keyes Neighborhood Action Center.
Grant Revenue:
The Department requests contract authority for the Director to apply for, negotiate, and execute agreements for grant revenue that staff identify throughout the year, which support the Department’s programs and objectives. These may include individual grant opportunities up to $1,000,000. Such awards will only be received if the Director has determined that PRNS is able to provide the services and comply with any additional requirements associated with the grant funds. Examples of past grants that conform to these provisions include agreements for the Mayor’s Gang Prevention Task Force, BeautifySJ Initiative, County of Santa Clara Probation Department’s therapeutic services and support of Teen Centers, the U.S. Tennis Association NorCal Foundation Honesty, Inspiration, Teamwork, Sportsmanship Grant, the National Recreation and Parks Association Outdoor Recreation Legacy Partnership Program, and grants from government entities such as the State of California, the County of Santa Clara, City of Sunnyvale, and the U.S. Department of Justice.
Happy Hollow Park & Zoo:
PRNS requests contract authority for the Director to negotiate and execute the agreements necessary for the implementation and ongoing support of Happy Hollow Park & Zoo programs, including:
1. Happy Hollow Education Program: This is a revenue-generating program that contributes to Happy Hollow Park & Zoo's cost-recovery model. The Department contracts with school districts and other entities as a requirement for allowing the Happy Hollow Education Program to conduct fee-based programs at non-City sites.
2. Happy Hollow Private Events: As part of Happy Hollow Park & Zoo’s overall revenue- generating strategy, this program couples park reservations with catering provided by
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
Happy Hollow Park & Zoo’s food and beverage service. Delegating authority to the Director will allow PRNS to enter into event agreements that include catering or entertainment components in the agreements.
Leisure and Recreation Fee Class Vendor Agreements:
The City has an ongoing Request for Qualifications process to qualify and select vendors that will provide fee-based recreation leisure classes at City community centers. Historically, all vendor agreements have been 100 percent supported by participant fees. In some cases, these fees have been subsidized by the City’s budgeted scholarship allocations, which support equity and access for participants with high needs. Prospectively, vendors are expected to provide recreational and leisure programming as a significant element in the Department’s revenue generation efforts; however, prospective flexibility is requested here to permit the full subsidization of participant fees by the City in high need areas, subject to City Council approval or direction.
Little League Agreements: PRNS contracts with many local Little Leagues for their use of fields at City parks. As part of the agreements, the leagues compensate the City for their use of the space, support the maintenance of the fields, and contribute minor capital funds for improving the fields.
Mayor's Gang Prevention Task Force:
The Department requests contract authority for the Director to negotiate and execute the agreements necessary for the implementation of the Mayor’s Gang Prevention Task Force’s Strategic Work Plan. This includes:
1. Agreements with subcontracted agencies to implement Task Force programs;
2. Memoranda of Understanding for partner agency participation in Task Force Technical Team meetings; and
3. Agreements with the County of Santa Clara to implement the Hospital-based Intervention Program, Trauma to Triumph.
Mitigation Monitoring and Park Maintenance Support Services:
PRNS will contract with one or more consulting firms selected through a competitive procurement to monitor environmental mitigation areas in parks. Consultants will visit mitigation areas, evaluate the conditions of the parks based off of permitting agencies, and recommend maintenance activities as needed. Agreements will include support for maintenance and consulting services to evaluate environmental impacts of bioswales and mitigation areas in parks.
Neighborhood Center Partner Program:
The Department requests contract authority for the Director to negotiate and execute agreements for the Neighborhood Center Partner Program to provide priority services in education and digital literacy, economic and stabilization opportunities, safe and welcoming communities, and health and wellness services. The Department will offer non-exclusive use of either an entire
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
neighborhood center or a portion of a neighborhood center in exchange for programming and community services that primarily serve San José residents and align with these priorities.
Park Concessionaires:
The Department requests contract authority for the Director to negotiate and execute agreements for concessionaires in City parks and community centers. PRNS will establish a pool of pre- qualified concessionaires to sell food products, merchandise, or other concession services. All concessionaires will be issued special permits and are required to follow all environmental and public health requirements. Locations, hours, and types of concessions will be determined by mutual agreement between PRNS and the concessionaire.
Recreation of City Kids Program:
PRNS requests contract authority for the Director to negotiate and execute facility use agreements to provide recreation services to school aged children on various school campuses.
Reimbursement Agreements:
The Department requests contract authority for the Director to negotiate and execute agreements to reimburse the City for any costs that are paid in advance to complete projects in coordination with public or private entities. Reimbursable costs may include, but are not limited to, staff time, materials, and direct funds that are provided up front to complete a project within or across multiple departments.
Right of Entry Agreements:
The Department requests contract authority for the Director to negotiate and execute agreements with municipalities and other entities to complete mandatory site improvements on City property.
San José Police Activities League:
PRNS will collaborate with the San José Police Activities League for maintenance of the fields, coordination of facility use and activities, establish fees, and to provide non-profit support and development.
Sponsorship Agreements:
The Department requests contract authority for the Director to negotiate and execute agreements to create partnerships with foundations, corporations, businesses, individuals, and organizations that enhance the Department’s ability to provide quality public spaces and recreational opportunities for San José residents and visitors. PRNS recognizes sponsorship as an opportunity and a revenue path to help support program and operations and is in the final stages of approving a policy for sponsorships. The PRNS Sponsorship Policy provides guidelines for entering sponsorship agreements with groups who are interested in providing financial or in-kind services in exchange for sponsor recognition at Department sites, events, and in Department media.
Standard Consultant Agreements for Non-Capital Projects:
The Department conducts competitive procurement processes that yield one or more consulting firms that will work on a variety of projects that are non-Capital in nature. Examples of procurements that conform under the agreement provisions include Mitigation Monitoring and
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
Park Maintenance Support Services, Park Impact Ordinance and Parkland Dedication Ordinance Fees Review and Assessment, Guadalupe River Park Operational Support Study, Program Evaluation Consultant, and Fund Development Consultant.
Summer Food Service Program:
PRNS will participate in the Summer Food Service Program to ensure that low-income children continue to receive nutritious meals when school is not in session. Meals will be provided at Department programs, with services provided by the City or subcontracted meal providers. Costs for these services are reimbursed from the U.S. Department of Agriculture and/or the California Department of Education.
CONCLUSION
As a result of actions taken by the City Council delegating authority to the PRNS Director to apply for, accept funds, negotiate, and execute agreements, the City will realize significant savings in the completion time of many of its agreements.
EVALUATION AND FOLLOW-UP
No additional follow-up actions with City Council are expected at this time. Staff will monitor the impact of these actions and report any issues to the City Council as needed.
CLIMATE SMART SAN JOSÉ
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
This memorandum will be posted to the City's website for public viewing for the June 21, 2022 City Council meeting.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: Parks, Recreation and Neighborhood Services 2022-2023 Agreements
CEQA
Community Services Provider Agreements
Categorically Exempt, CEQA Guidelines Section 15301, Existing Facilities, File No. PP16-042
BeautifySJ Grant Program
Categorically Exempt, CEQA Guidelines Section 15301, Existing Facilities, File No. PP17-039.
All Other Agreements
Not a Project, File PP17-003, Agreements/Contracts (New or Amended) resulting in no physical changes to the environment. All agreements cited in this memorandum, except for the BeautifySJ Grant Program and Community Services Provider Agreements, have services that involve no change to the environment.
JON CICIRELLI
Director of Parks,
Recreation and Neighborhood Services
For questions, please contact Dave DeLong, Administrative Services Division Manager, at (408) 535-3584, or [email protected]
.
Attachment A: Delegation of Contract Authority to Department of Parks, Recreation and Neighborhood Services Director
ATTACHMENT A
Delegation of Contract Authority to Department of Parks, Recreation and Neighborhood Services Director
Agreements Paid to the City (Revenue Agreements) and
Agreements with No Monetary Exchange
AGREEMENT DESCRIPTION 2022-2023
CONTRACT AUTHORITY
After-School Education and
Safety Agreements
Grant revenue agreements to
provide after school recreation
programs and facility use
agreements with school districts.
Up to $600,000 per agreement
paid to the City
Citywide Aquatics Services
Agreements
Agreements with service
providers to deliver services in
City-owned pools.
Up to a total of $50,000 per
agreement paid to the City
County of Santa Clara - Adult
Probation Department
City providing facility(s) to
County to conduct peer support
groups through its “Family of
Friends” Program
Up to $22,800 per year paid to
the City
County of Santa Clara -
Behavioral Health Services
Department
Joint provision of mental health
services with City’s Therapeutic
Services.
City estimates receipt of up to
$620,000
County of Santa Clara
Agreement for Senior Nutrition
Program
Joint provision of a nutrition
program for seniors.
City estimates receipt of
up to $3,000,000
County of Santa Clara –Trauma
to Triumph Program
An agreement between the City
and County to deliver a hospital-
based intervention program.
No monetary exchange
Family Camp Facility Use
Agreements
Agreements with other entities
for the use of the facilities at
Family Camp.
Up to $25,000 per agreement
paid to the City; no limit on
in-kind donations
Golf Course Agreements
Agreements with companies to
lease and operate Rancho del
Pueblo Golf Course, Los Lagos
Golf Course, and San José
Municipal Golf Course.
Up to $500,000 per agreement
paid to the City
Grant Revenue Agreements
Grant revenue agreements to
support the goals and objectives
of the Department.
Up to $1,000,000 per
agreement paid to the City
Happy Hollow Education
Programs
Agreements with school districts
or other entities to allow Happy
Hollow Park & Zoo to conduct
and receive revenue for programs
on non-City property.
Up to a total of $5,000 per
agreement paid to the City
Happy Hollow Private Events
Revenue agreements to reserve
areas of Happy Hollow Park &
Zoo and provide catering or other
amenities.
Up to $320,000 per agreement
paid to the City
Little League Agreements
Agreements with local Little
Leagues for the use of playing
fields, concession, and storage
areas at City parks.
Up to $5,000 per agreement
paid to the City
Mayor’s Gang Prevention Task
Force Facility Use Agreements
Facility Use agreements with
non-City agencies to provide
space for urgent Task Force
programming.
No monetary exchange
Mayor’s Gang Prevention Task
Force Memorandum of
Understanding Agreements
MOU for agency participation in
Task Force Technical Team
meetings.
No monetary exchange
Neighborhood Center Partner
Program Agreements
Agreements with community
partners to deliver services in
neighborhood and community
center facilities not regularly
operated by the Department.
Up to a total of $15,000 per
agreement paid to the City
Park Concessionaires
Agreements
Concessionaire agreements with
vendors to provide concessions
in City parks.
Up to a total of $100,000 per
agreement paid to the City
Reimbursement Agreements
Reimbursement agreements with
public and private entities to
offset costs paid initially by the
Department for support of
various programs and projects.
Up to a total of $500,000 per
agreement paid to the City
Right-of Entry-Agreements
Agreements with municipalities
and other entities to complete
mandatory site improvements on
City property.
No monetary exchange
Sponsorship Agreements
Agreements with public and
private entities to accept in-kind
and/or direct financial support for
Department programs and
services in exchange for
sponsorship opportunities
Up to a total of $320,000 per
agreement paid to the City
Summer Food Service Program
Agreements with the California
Department of Education to
participate in the program and
agreements with subcontractors
to administer the operation of the
program.
Up to $75,000 paid to the City
and up to $75,000 paid by the
City to subcontractors
Agreements Paid by the City
AGREEMENT DESCRIPTION 2022-2023
CONTRACT AUTHORITY
BeautifySJ Fiscal Agent
Agreement
Fiscal Agent agreement with
United Neighborhoods of Santa
Clara County.
Up to $400,000 paid by the City
BeautifySJ Grant Memorandum
of Understanding Agreements
Memoranda of Understanding
with resident-based groups to
build community and beautify
public spaces.
Up to $5,000 per agreement paid
by the City
BeautifySJ Initiative –
Encampment and Trash Program
Agreements
Continuation of the Encampment
Trash Program, to support the
City’s blight reduction efforts
related to litter and trash.
Up to $600,000 per agreement
paid by the City
BeautifySJ Initiative –
Memorandum of Understanding
MOUs with inter-jurisdictional
partners to address blight.
Up to $350,000 per agreement
paid by the City
BeautifySJ Initiative - Litter,
Trash, Graffiti, and Illegal
Dumping Service Agreements
Agreements with organizations to
address trash at encampments,
neighborhoods, graffiti, and
illegal dumping throughout the
city.
Up to $350,000 per agreement
paid by the City
Bringing Everyone's Strengths
Together Grant Agreements
Grant agreements that support the
efforts of the Mayor's Gang
Prevention Task Force.
Up to a total of $3,250,000 paid
by the City
Food and Necessities Distribution
Program
Agreement with current partners
and selected partners through a
competitive process.
Up to a total of $7,000,000 paid
by the City.
Capital Improvement Program
Consultant Agreements
Agreements with consultants to
provide landscape architectural,
architectural, environmental,
and engineering support
services for the development of
parks, trails, and recreational
and community facilities.
Up to a total of $1,500,000 per
agreement paid by the City
Community Services Provider
Agreements
Agreements for basic park
support, maintenance services,
and workforce development to
further the Department’s goals
and objectives.
Up to $700,000 per agreement
per year paid by the City
Franklin-McKinley Children’s
Initiative
Grant agreement to support
place-based summertime
educational, enrichment, and
recreational opportunities for
Santee neighborhood youth ages
6-14 and their families.
Up to $40,000 paid by the City
Friends of PRNS Non-Profits
Agreements with non-profit
organizations created to support
the Department.
Up to $350,000 per agreement
paid by the City
Leisure and Recreation Fee Class
Vendor Agreements
Vendor agreements to provide
recreation and leisure classes.
Up to $750,000 per agreement
paid by the City
Leisure and Recreation Program,
and Training and Development
Facility Use Agreements
Agreements with school districts
and other entities, for the use of
non-City facilities to support
department programs, trainings,
classes, and camps.
Up to a total of $25,000 paid by
the City
Mayor’s Gang Prevention Task
Force and Bringing Everyone's
Strengths Together Evaluation
Consultant Agreements
Agreements with evaluation
consultants to assess Task Force
and BEST-related programs and
services.
Up to $500,000 per agreement
paid by the City
Mayor’s Gang Prevention Task
Force Grantee Agreements
Grant agreements with
organizations performing work
determined by grants awarded to
the City by another entity.
Up to $600,000 per agreement
paid by the City
Mayor’s Gang Prevention Task
Force Grant Revenue Agreements
with Subcontractors
Grant revenue agreements for the
Task Force.
Up to $1,000,000 per agreement
paid by the City
Mitigation Monitoring and Park
Maintenance Support Services
Agreements
Environmental consulting service
agreements to monitor and
evaluate the establishment and
success of environmental
mitigation areas, provide
maintenance services, and
prepare annual reports.
Up to $3,100,000 per agreement
paid by the City
Recreation of City Kids
Agreements
Facility Use agreements with
school districts to offer the after-
school program at their sites.
Up to a total of $100,000 paid by
the City
Safe Summer Initiative Grant
Agreements
Grant agreements that support
summer activities and
programming for youth.
Up to a total of $500,000 paid by
the City
San José Conservation Corp
Increase the current agreement
amount, which expires June 30,
2023, for basic park support,
maintenance services, and
workforce development to further
the Department’s goals and
objectives.
Up to a total of $1,581,450
San José Police Activities League
Agreement
Agreement for maintenance of
the fields, coordination of facility
use and activities, establish fees,
and to provide non-profit support
and development in partnership
with the Police Activity League
Board.
Up to a total of $300,000 paid by
the City
Senior Health and Wellness Grant
Agreements
Grant agreements to improve
health and wellness for seniors
ages 60 and up.
Up to a total of $600,000 paid by
the City
Spartan Keyes Neighborhood
Action Center Grant Agreement
Grant agreement to oversee the
provision of a variety of
neighborhood-based services in
the Spartan-Keyes community.
Up to a total of $110,000 per year
paid by the City
Standard Consultant Agreements
Standard Consultant Agreements
with qualified providers for non-
capital projects.
Up to a total of $500,000 per
agreement paid by City
St. James/Urban Park Activation
Grants
Grant agreements to activate
parks and public spaces.
Up to $1,000,000 per agreement
paid by the City