TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL Matt Cano
SUBJECT: SEE BELOW DATE: May 31, 2022
Approved Date
06/08/22
COUNCIL DISTRICT: 9 & 10
SUBJECT: CITY ROADMAP - PAVEMENT, FIRE, EOC, TRANSIT CAPITAL IMPROVEMENTS: 2022 LOCAL STREETS RESURFACING #5 PROJECT
RECOMMENDATION
(a) Approve award of a construction contract for the 10163 - 202 2 Local Streets Resurfacing #5 Project to the lowest bidder, MCK Services Inc., in the amount of $8,587,317.50.
(b) Approve an approximate 10 percent contingency in the amount of $858,000.
OUTCOME
Approval of this contract will provide preventive maintenance on approximately 19 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season. Approval of an approximate 10 percent contingency will provide funding for any unanticipated work necessary for the proper construction and completion of the project.
BACKGROUND
The Department of Transportation (DOT) will maintain approximately 190 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season. Of the 190 miles, DOT is planning to resurface approximately 135 miles of streets in poor to failed condition, supported by the third annual allocation of $37.5 million in Measure T funds.
Pavement maintenance is typically performed in two separate phases: preparation and a final surface application. The preparation phase consists of the installation and upgrade of Americans with Disabilities Act curb ramps along the 135 miles of Local and Neighborhood streets planned for resurfacing. The preparation phase was included in two concrete projects previously COUNCIL AGENDA: 06/21/22
FILE: 22-972
ITEM: 5.2
HONORABLE MAYOR AND CITY COUNCIL
May 31, 2022
Subject: 2022 Local Streets Resurfacing #5 Project
presented to City Council in April of 2022. The contract proposed in this memorandum will resurface approximately 19 miles of streets. Resurfacing of streets generally includes the repair or replacement of damaged pavement, application of a new layer of asphalt, and installation of new roadway striping and markings.
To decrease the overall timeframe for completing the pavement work, DOT is dividing the resurfacing projects into six separate projects; of which this project will be the fifth. A description of 2022 pavement maintenance projects was provided in an information memorandum to City Council in February 2022.
The City of San José’s (City) Local and Neighborhood Street Network is organized into 135 geographically contiguous Pavement Maintenance Zones (PMZs). The PMZs were established several decades ago to support efficient planning and delivery of paving projects, maximize the amount of paving work completed at one time within a neighborhood area, and provide geographic equity of pavement maintenance across the city. Information provided by the City’s pavement management database is used to identify candidate PMZs for preventive maintenance and sealing. The final list of PMZs to receive treatments was established using the following criteria:
• Funding availability and funding use restrictions
• Streets on the Local and Neighborhood Street Network
• Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Relative location of street segments to create multiple, continuous segments, consistency within neighborhoods, and project efficiency
• Number of public traffic attraction facilities such as schools, hospitals, libraries, community centers, etc.
• Community and City Council office feedback regarding roadway conditions and priority street segments
• Multi-year geographic spread across the City and street network
In 2021, DOT added an additional criterion: equity. DOT staff cross-referenced the selected zones with census tracts designated by the Metropolitan Transportation Commission as Equity Priority Communities (EPC), formerly known as Communities of Concern, to better track equity in service delivery. Results confirmed that 287 out of 356 miles (roughly 80 percent) of local and neighborhood streets designated in EPC areas will be maintained by the end of the current three- year plan (2024). DOT anticipates completing pavement maintenance for nearly 65 percent of the Local and Neighborhood Street Network in this same timeframe.
Since 2019, DOT has maintained a total of 158 EPC miles and will be maintaining an additional 66 EPC miles in 2022, which is roughly 35 percent of the 190 miles of Local and Neighborhood streets selected for maintenance in 2022.
HONORABLE MAYOR AND CITY COUNCIL
May 31, 2022
Subject: 2022 Local Streets Resurfacing #5 Project
The attachment to this memorandum contains the list of streets to be resurfaced. The list may change if unforeseen circumstances arise or new information regarding other street-related projects becomes available.
ANALYSIS
Bids were opened on April 28, 2022 with the following results:
CONTRACTOR CITY BID AMOUNT VARIANCE
%
UNDER/OVER
ENGINEER'S
ESTIMATE
MCK Services, Inc. Concord, CA $ 8,587,317.50 $ 12,732.75 -0.15% ENGINEER’S
ESTIMATE - $ 8,600,050.25 - -
A Teichert & Son, Inc. Pleasanton, CA $ 8,739,799.00 $ (139,748.75) 1.62% DeSilva Gates
Construction Dublin, CA $ 9,015,015.00 $ (414,964.75) 4.83% O’Grady Paving, Inc. Mountain
View, CA $ 9,024,928.50 $ (424,878.25) 4.94%
The low bid submitted by MCK Services, Inc. is $8,587,317.50 and is 0.15 percent below the Engineer’s Estimate. The Engineer’s Estimate for this project is $8,600,050.25. The estimate is based on bids received from similar past projects and most current estimated construction prices.
The bid is considered acceptable for the work involved in the project. Staff recommends that the construction contract be awarded to MCK Services, Inc., who has completed a number paving projects throughout San José. A few of which include DOT’s 2019 Local Resurfacing North project, 2020 Major Streets Resurfacing project, and the 2021 LS Resurfacing #2 project. No protests were filed for this project.
San José Municipal Code Section 27.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10 percent of the total contract amount. Staff recommends an approximate 10 percent contingency, which should be sufficient to account for unforeseen conditions that might arise in the project.
Construction is scheduled to begin in July 2022 and will be completed by October 2022.
HONORABLE MAYOR AND CITY COUNCIL
May 31, 2022
Subject: 2022 Local Streets Resurfacing #5 Project
Project Labor Agreement Applicability
A project labor agreement is not applicable to this project as more than 50 percent of the scope of the work within the project is providing street maintenance for existing infrastructure.
Local and Small Business Outreach
Procurement staff used Biddingo to outreach to local and small business enterprises. Chapter
4.12 of the San José Municipal Code defines a “local business enterprise” as one with a legitimate business presence in Santa Clara County and “small business enterprise” as a local business enterprise with 35 or fewer employees. Procurement staff sent bid invitations to 7,753 vendors and documents were downloaded by 15 venders, approximately four of which were located within Santa Clara County and therefore local. The recommended contractor is not a local or a small business enterprise.
CONCLUSION
Based on the evaluation of bids, the low bid is considered acceptable, and staff recommends awarding the construction contract for the 2022 Local Streets Resurfacing #5 Project to MCK Services, Inc.
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the City’s pavement conditions and provides periodic reports on this topic to the Transportation and Environment Committee and the City Council.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
To solicit contractors, this project was listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the project commences, the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications. To inform traveling motorists of upcoming construction activities and potential traffic delays, changeable message signs may be used on selected streets stating the scheduled date and time for work to occur on the street. This
HONORABLE MAYOR AND CITY COUNCIL
May 31, 2022
Subject: 2022 Local Streets Resurfacing #5 Project
memorandum will be posted on the City’s Council Agenda website for the June 21, 2022 City Council meeting.
COORDINATION
This memorandum has been coordinated with the Department of Planning, Building and Code Enforcement, the City Attorney’s Office, and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
FISCAL/POLICY ALIGNMENT
This project supports the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities.
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECT:
Programmatic Project Delivery Estimate $858,000.00
Construction Contract $8,587,317.50
Contingency $858,000.00
TOTAL PROJECT COSTS: $10,303,317.50
2. SOURCE OF FUNDING: Fund 486 – 2016 VTA Measure B Fund.
3. FISCAL IMPACT: This project will have no net operating and maintenance costs to the General Fund.
HONORABLE MAYOR AND CITY COUNCIL
May 31, 2022
Subject: 2022 Local Streets Resurfacing #5 Project
BUDGET REFERENCE
The table below identifies the fund and appropriation proposed to fund the recommended contract award, including project delivery, construction, and contingency costs.
CEQA
Categorically Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities.
/s/ /s/
JOHN RISTOW MATT CANO
Director, Department of Transportation Director, Public Works Department
For questions, please contact Frank Farshidi, DOT Division Manager, at (408) 794-1945.
Attachment – 2022 Local Streets Resurfacing #5 Project – List of Streets Fund
#
Appn
# Appn Name Total
Appn
Amt. for
Contract
2021-2022
Adopted
Budget Page
Last Budget
Action
(Date, Ord.
No.)
486 403Q
Pavement
Maintenance
– VTA
Measure B
2016
$34,320,576 $8,587,317.50
Adopted
Capital Budget
2/8/2022,
30717
Totals $34,320,576 $8,587,317.50
ATTACHMENT
2022 Local Streets Resurfacing #5 Project
List of Streets
Street Name Street From Street To Council District
ALMADEN RD KOCH LN FOXWORTHY AV 9
AULIN DR FOXWORTHY AV AVALON DR 9
AVALON DR CHERRY AV KRING DR 9
AVALON DR KRING DR LANSFORD AV 9
AVALON DR LANSFORD AV WESTGATE AV 9
AVALON DR WESTGATE AV COTTLE AV 9
AVALON DR COTTLE AV RICHLAND AV 9
BARBARA WY GARDENDALE DR KOCH LN 9
BERKSHIRE DR RICHLAND AV GARDENDALE DR 9
BERKSHIRE DR GARDENDALE DR ALMADEN
FRONTAGE 9
BLACKSTONE AV JARVIS AV PLUMMER AV 9
BLACKSTONE AV PLUMMER AV CHERRY AV 9
CALVARY WY ALMADEN EX HILLSDALE AV 9
CAMBRIDGE DR BERKSHIRE DR FOXWORTHY AV 9
CASTLE DR FOXWORTHY AV BERKSHIRE DR 9
CRESTWOOD DR VISTAMONT DR W END 9
FAIRCLIFF CT FOXWORTHY AV N END 9
GARDENDALE DR FOXWORTHY AV BARBARA WY 9
GARDENDALE DR FOXWORTHY AV HILLSDALE AV 9
GERALD WY AVALON DR KOCH LN 9
JEFFERY AV LOWRY DR PLUMMER AV 9
JEFFERY AV PLUMMER AV E END 9
JENKINS AV FOXWORTHY AV HILLSDALE AV 9
KRING DR KOCH LN AVALON DR 9
KRING DR AVALON DR S END 9
LANDSFORD AV KOCH LN FOXWORTHY AV 9
LOWRY DR JEFFERY AV BLACKSTONE AV 9
PLUMMER AV HILLSDALE AV FOXWORTHY AV 9
REDCLIFF DR SEYFERTH WY GARDENDALE DR 9
REDCLIFF DR GARDENDALE DR E END 9
REVERE AV E END PLUMMER AV 9
REVERE AV PLUMMER AV LOWRY AV 9
RICHLAND AV 280' S/OF KOCH LN FOXWORTHY AV 9
RICHLAND AV KOCH LN 280' S/OF KOCH LN 9
RUTH DR RICHLAND AV BARBARA WY 9
SEYFERTH WY WILLOWMAR DR SIERRA MAR DR 9
SEYFERTH WY SIERRA MAR DR REDCLIFF DR 9
SIERRA MAR DR VISTAMONT DR GARDENDALE DR 9
SIERRA MAR DR GARDEN DALE DR E END 9
SIETA CT CHERRY AV W END 9
SPECIALE WY ALMADEN RD CASTLE DR 9
TAHOE WY AVALON DR WHITEGATE AV 9
THRASHER LN KOCH LN S END 9
VISTAMONT AV HILLSDALE AV FOXWORTHY AV 9
ATTACHMENT
2022 Local Streets Resurfacing #5 Project
Street Name Street From Street To Council District
WESTGATE AV WHITEGATE AV KOCH LN 9
WHITEGATE AV COTTLE AV WESTGATE AV 9
WILLOWMAR DR SEYFERTH WY GARDENDALE DR 9
WILLOWMAR DR GARDENDALE DR E END 9
WILLOWTREE CT CHERRY AV W END 9
WOODMONT AV SIERRA MAR DR HILLSDALE AV 9
ADOBE CT CHERRY AV W END 9
BOYSEA DR LONARDO AV SILVA DR 9
CALLE DE AIDA CALLE DE STUARD MERIDIAN AV 9
CALLE DE ARROYO CALLE DE STUARD ILIKAI AV 9
CALLE DE FARRAR BRANHAM LN CALLE DE STUARD 9
CALLE DE LUCIA BRANHAM LN MERIDIAN AV 9
CALLE DE
STUARDA
252'E/CALLE DE
FARRAR
MERIDIAN AV 9
CALLE DE
STUARDA PL
252'E/CALLE DE
FARRAR
S END 9
CALLE DE TOSCA ILIKAI AV BRANHAM LN 9
CASA DE PONSELLE CALLE DE FARRAR BRANHAM LN 9
COLMERY CT COLMERY LN S END 9
COLMERY LN REVOIR DR DUGGAN DR 9
CORTE DE BOLEYN CALLE DE STUARD S END 9
CORTE DE CALLAS MERIDIAN AV S END 9
CORTE DE MEDEA MERIDIAN AV W END 9
CORTE DE MOFFO CALLE DE PONSEL E END 9
CORTE DE PONS MERIDIAN AV W END 9
CORTE DE TEBALDI CALLE DE
STUARDA
N END 9
COURTYARD DR SILVA AV JARVIS AV 9
DUGGAN DR SILVERCREST DR JACOB AV 9
GAUCHO CT CHERRY AV W END 9
GLACIER DR JARVIS AV JACOB AV 9
GLENCREST CT GLENCREST DR S END 9
GLENCREST DR REEDHURST AV HASTINGS AV 9
GLENCREST WY GLENCREST DR S END 9
HALLBROOK DR REEDHURST AV MERIDIAN AV 9
HANALEI PL ILIKAI AV S END 9
HASTINGS AV JACOB AV HALLBROOK DR 9
ILIKAI AV JARVIS AV CALLE DE FARRAR 9
ILIKAI AV CALLE DE FARRAR MERIDIAN AV 9
INVERNESS CR SHERBOURNE DR
N/S
420 W/O
SHERBOURNE DR 9
INVERNESS CR 420 W/O
SHERBOURNE DR
S/S
SHERBOURNE DR
9 JARVIS CT JARVIS AV W END 9
JARVIS PL JARVIS AV W END 9
LAHAINA AV BRANHAM LN ILIKAI AV 9
ATTACHMENT
2022 Local Streets Resurfacing #5 Project
Street Name Street From Street To Council District
LONARDO AV COURTYARD DR BOYSEA DR 9
MONTROSE WY SHERBOURNE DR KIRK RD 9
NOREEN DR KIRK RD MERIDIAN AV 9
OELLA CT NOREEN DR S END 9
PETULLA CT NOREEN DR S END 9
REEDHURST AV JACOB AV HALLBROOK DR 9
RIVOIR DR HALLBROOK DR COLMERY LN 9
ROBB DR BRANHAM LN BOYSEA DR 9
SEARCY DR LONARDO AV SILVA AV 9
SHERBOURNE DR ST REGIS DR BRANHAM LN 9
SHONA CT NOREEN DR S END 9
SHREEN CT MERIDIAN AV W END 9
SILVA AV BRANHAM LN COURTYARD DR 9
SILVERCREST DR RIVOIR DR DUGGAN DR 9
ST REGIS DR KIRK RD E END 9
TAMPICO WY BRANHAM LN ILIKAI AV 9
WAIMEA CT ILIKAI AV W END 9
WOODSON CT JARVIS AV W END 9
AVENIDA ABETOS AVENIDA ARBOLES ENTRADA OLMOS 10
AVENIDA
ALMENDROS
ENTRADA OLMOS 120'E/AVENIDA
MANZANOS 10
AVENIDA
ALMENDROS
120' E/AVENIDA
MANZANOS
CHYNOWETH AV 10
AVENIDA ARBOLES SNELL AV ENTRADA CEDROS 10
AVENIDA ARBOLES ENTRADA CEDROS VELASCO DR 10
AVENIDA DEL
ROBLE
ENTRADA CEDROS SNELL AV 10
AVENIDA DEL
ROBLE CT
AVENIDA DEL
ROBLE
N END 10
AVENIDA
MANZANOS
DUESENBERG DR AVENIDA
ALMENDROS 10
AVENIDA NOGALES AVENIDA
ALMENDROS
SNELL AV 10
AVENIDA PALMAS AVENIDA DEL
ROBLE
SNELL AV 10
AVENIDA PINOS SNELL AV AVE ALMENDROS 10
BUGATTI CT DUESENBERG DR E END 10
DUESENBERG DR AVENIDA ARBOLES CHYNOWETH AV 10
ENTRADA CEDROS BLOSSOM HILL RD AVENIDA
ALMENDROS 10
ENTRADA
OLEANDROS
AVENIDA
ALMENDROS
N END 10
ENTRADA OLMOS AVENIDA ARBOLES AVENIDA
MANZANOS 10
GIUFFRIDA AV SNELL AV ENTRADA CEDROS 10
GIUFFRIDA CT GIUFFRIDA AVE E END 10
VELASCO DR AVENIDA ARBOLES DON JUAN CR 10
ATTACHMENT
2022 Local Streets Resurfacing #5 Project
Street Name Street From Street To Council District
VELASCO DR DON JUAN CR ENTRADA CEDROS 10