TO: HONORABLE MAYOR FROM: John Ristow
AND CITY COUNCIL Matt Cano
SUBJECT: SEE BELOW DATE: June 6, 2022
Approved Date
06/08/22
COUNCIL DISTRICT: 1, 3, 6, & 10
SUBJECT: CITY ROADMAP - PAVEMENT, FIRE, EOC, TRANSIT CAPITAL IMPROVEMENTS: 2022 LOCAL STREETS RESURFACING #6 PROJECT
RECOMMENDATION
(a) Approve award of a construction contract for the 10164 - 202 2 Local Streets Resurfacing #6 Project, to the lowest bidder, A. Teichert & Son, Inc., in the amount of $9,056,338.
(b) Approve an approximate 10 percent contingency in the amount of $905,000.
OUTCOME
Approval of this contract will provide preventive maintenance on approximately 19 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season. Approval of an approximate 10 percent contingency will provide funding for any unanticipated work necessary for the proper construction and completion of the project.
BACKGROUND
The Department of Transportation (DOT) will maintain approximately 190 miles of streets on the Local and Neighborhood Street Network in the 2022 construction season. Of the 190 miles, DOT is planning to resurface approximately 135 miles of streets in poor to failed condition, supported by the third annual allocation of $37.5 million in Measure T funds.
Pavement maintenance is typically performed in two separate phases: preparation and a final surface application. The preparation phase consists of the installation and upgrade of Americans with Disabilities Act curb ramps along the 135 miles of Local and Neighborhood streets planned for resurfacing. The preparation phase was included in two concrete projects previously COUNCIL AGENDA: 06/21/22
FILE: 22-973
ITEM: 5.3
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #6 Project
presented to City Council in April of 2022. The contract proposed in this memorandum will resurface approximately 19 miles of streets. Resurfacing of streets generally includes the repair or replacement of damaged pavement, application of a new layer of asphalt, installation of new roadway striping and markings.
To decrease the overall timeframe for completing the pavement work, DOT is dividing the resurfacing projects into six separate projects; of which this project will be the sixth. A description of 2022 pavement maintenance projects was provided in an information memorandum to City Council in February 2022.
The City of San José’s (City) Local and Neighborhood Street Network is organized into 135 geographically contiguous Pavement Maintenance Zones (PMZs). The PMZs were established several decades ago to support efficient planning and delivery of paving projects, maximize the amount of paving work completed at one time within a neighborhood area, and provide geographic equity of pavement maintenance across the City. Information provided by the City’s pavement management database is used to identify candidate PMZs for preventive maintenance and sealing. The final list of PMZs to receive treatments was established using the following criteria:
• Funding availability and funding use restrictions
• Streets on the Local and Neighborhood Street Network
• Streets not affected by current or future street related projects • Maintenance history and prescribed treatment schedules • Relative location of street segments to create multiple, continuous segments, consistency within neighborhoods, and project efficiency
• Number of public traffic attraction facilities such as schools, hospitals, libraries, community centers, etc.
• Community and City Council office feedback regarding roadway conditions and priority street segments
• Multi-year geographic spread across the City and street network
In 2021, DOT added an additional criterion: equity. DOT staff cross-referenced the selected zones with census tracts designated by the Metropolitan Transportation Commission as Equity Priority Communities (EPC), formerly known as Communities of Concern, to better track equity in service delivery. Results confirmed that 287 out of 356 miles (roughly 80 percent) of local and neighborhood streets designated in EPC areas will be maintained by the end of the current three- year plan (2024). DOT anticipates completing pavement maintenance for nearly 65 percent of the Local and Neighborhood Street Network in this same timeframe.
Since 2019, DOT has maintained a total of 158 EPC miles and will be maintaining an additional 66 EPC miles in 2022, which is roughly 35 percent of the 190 miles of Local and Neighborhood streets selected for maintenance in 2022. This project in particular will maintain approximately
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #6 Project
15 miles of streets in EPC neighborhoods, which accounts for approximately 79 percent of the scope of work.
The attachment to this memorandum contains the list of streets to be resurfaced. The list may change if unforeseen circumstances arise or new information regarding other street-related projects becomes available.
ANALYSIS
Bids were opened on May 12, 2022 with the following results:
CONTRACTOR CITY BID AMOUNT VARIANCE
%
UNDER/OVER
ENGINEER'S
ESTIMATE
A. Teichert & Son, Inc. Pleasanton, CA $ 9,056,338 $ 149,945 -1.32% ENGINEER’S
ESTIMATE - $ 9,206,283 - -
DeSilva Gates
Construction Dublin, CA $ 9,297,297 $ (91,014) 0.99%
MCK Services, Inc. Concord, CA $ 9,449,521 $ (243,238) 2.64%
The low bid submitted by A. Teichert & Son, Inc. is $9,056,338 and is 1.32 percent below the Engineer’s Estimate. The Engineer’s Estimate for this project is $9,206,283. The estimate is based on bids received from similar past projects and most current estimated construction prices.
The bid is considered acceptable for the work involved in the project. Staff recommends that the construction contract be awarded to A. Teichert & Son, Inc., who has completed previous paving projects throughout San José; one of which includes DOT’s 2021 Local Streets Remove & Replace project. No protests were filed for this project.
San José Municipal Code Section 27.04.050 provides that the contingency for all public works contracts (except those involving the renovation of a building or buildings) cannot exceed 10 percent of the total contract amount. Staff recommends an approximate 10 percent contingency, which should be sufficient to account for unforeseen conditions that might arise in the project.
Construction is scheduled to begin in July 2022 and will be completed by October 2022.
Project Labor Agreement Applicability
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #6 Project
A project labor agreement is not applicable to this project as more than 50 percent of the scope of the work within the project is providing street maintenance for existing infrastructure.
Local and Small Business Outreach
Procurement staff used Biddingo to outreach to local and small business enterprises. Chapter
4.12 of the San José Municipal Code defines a “local business enterprise” as one with a legitimate business presence in Santa Clara County and “small business enterprise” as a local business enterprise with 35 or fewer employees. Procurement staff sent bid invitations to 7,820 vendors, and documents were downloaded by 18 venders, approximately three of which were located within Santa Clara County and therefore local. The recommended contractor is not a local or a small business enterprise. In addition, none of the listed subcontractors are a local or a small business enterprise.
CONCLUSION
Based on the evaluation of bids, the low bid is considered acceptable, and staff recommends awarding the construction contract for the 2022 Local Streets Resurfacing #6 Project to A Teichert & Son, Inc.
EVALUATION AND FOLLOW-UP
DOT provides an ongoing evaluation of the City’s pavement conditions and provides periodic reports on this topic to the Transportation and Environment Committee and the City Council.
CLIMATE SMART SAN JOSE
The recommendation in this memorandum has no effect on Climate Smart San José energy, water, or mobility goals.
PUBLIC OUTREACH
To solicit contractors, this project was listed on an online bid solicitation website, Biddingo, where bid packages were made available to download for contractor organizations and builders’ exchange. When the project commences the contractor will provide advance notification regarding working hours, duration of project, and any appropriate schedule and lane closures to affected businesses and residents, as stated in the specifications. To inform traveling motorists of upcoming construction activities and potential traffic delays, changeable message signs may be
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #6 Project
used on selected streets stating the scheduled date and time for work to occur on the street. This memorandum will be posted on the City’s Council Agenda website for the June 21, 2022 City Council meeting.
COORDINATION
This memorandum has been coordinated with the Department of Planning, Building and Code Enforcement, the City Attorney’s Office, and the City Manager’s Budget Office.
COMMISSION RECOMMENDATION/INPUT
No commission recommendation or input is associated with this action.
FISCAL/POLICY ALIGNMENT
This project supports the Transportation and Aviation Services City Service Area goal to Preserve and Improve Transportation Assets and Facilities.
COST SUMMARY/IMPLICATIONS
1. COST OF PROJECT:
Programmatic Project Delivery Estimate $905,000.00
Construction Contract $9,056,338.00
Contingency $905,000.00
TOTAL PROJECT COSTS: $10,866,338.00
2. SOURCE OF FUNDING: Fund 486 – 2016 VTA Measure B Fund Fund 498 – Public Safety and Infrastructure Bond Fund
3. FISCAL IMPACT: This project will have no net operating and maintenance costs to the General Fund.
HONORABLE MAYOR AND CITY COUNCIL
June 6, 2022
Subject: City Roadmap - Pavement, Fire, EOC, Transit Capital Improvements: 2022 Local Streets Resurfacing #6 Project
BUDGET REFERENCE
The table below identifies the fund and appropriation proposed to fund the recommended contract award, including project delivery, construction, and contingency costs.
CEQA
Categorically Exempt, File No. PP18-029, CEQA Guidelines Section 15301(c), Existing Facilities.
/s/ /s/
JOHN RISTOW MATT CANO
Director, Department of Transportation Director, Public Works Department
For questions, please contact Frank Farshidi, DOT Division Manager, at (408) 794-1945.
Attachment – List of Streets
Fund
#
Appn
# Appn Name Total
Appn
Amt. for
Contract
2021-2022
Adopted
Budget Page
Last Budget
Action
(Date, Ord.
No.)
486 403Q
Pavement
Maintenance
– VTA
Measure B
2016
$34,320,576 $6,000,000
Adopted
Capital Budget
2/8/2022,
30717
498 415Y
Pavement
Maintenance
– Measure T
Bond
$68,333,000 $3,056,338
Adopted
Capital Budget
10/19/2021,
30682
Totals $102,653,576 $9,056,338
ATTACHMENT
Subject: 2022 Local Streets Resurfacing #6 Project
List of Streets
Street Name Street From Street To Council District
BARRYMORE DR SARATOGA AV FLORA AV 1
BARRYMORE DR FLORA DR TEALE AV 1
BRIDGEPORT CT BOYNTON AV E END 1
CAPE COD CT BOYNTON AV E END 1
CARAVELLA DR BOYNTON AV WOODCREEK LN 1
DE MILLE DR SARATOGA AV LESLIE DR 1
FLORA AV PAYNE AV BARRYMORE DR 1
HAYDEN DR BOYNTON AV KELTNER AV 1
KELTNER AV WILLIAMS RD RHODA DR 1
LESLIE DR PIPER DR WILL ROGERS RD 1
MITZI DR PIPER DR SARATOGA AV 1
OAKMONT DR WILL ROGERS DR RHODA DR 1
OAKMONT PL WILL ROGERS DR WILLIAMS RD 1
PIPER DR LESLIE DR SARATOGA AV 1
RANCHERO WY 270'E/MITZI DR MITZI DR 1
RHODA DR BOYNTON AV TOPAZ AV 1
WATERBURRY CT BOYNTON AV E END 1
WELCH AV RHODA DR HAYDEN DR 1
WOODBARK CT WOODFLOWER WY W END 1
WOODCREEK LN CARAVELLA DR BOYNTON AV 1
WOODFLOWER WY WOODCREEK LN CARAVELLA DR 1
WOODLEAF CT WOODFLOWER WY W END 1
12TH ST S KEYES ST N END 3
6TH ST S HUMBOLDT ST E KEYES ST 3
FLOYD ST LICK AV ALMADEN AV 3
FLOYD ST ALMADEN AV 1ST ST S 3
GOODYEAR ST PEPITONE AV LICK AV 3
GOODYEAR ST LICK AV ALMADEN AV 3
GOODYEAR ST ALMADEN AV GRAHAM AV 3
HOLLYWOOD AV E END MONTEREY HY 3
HUMBOLDT ST E ALMADEN AV LICK AV 3
HUMBOLDT ST E W END S 7TH ST 3
HUMBOLDT ST E S 3RD ST E END 3
HUMBOLDT ST W S 1ST ST ALMADEN AV 3
LICK AV GOODYEAR ST W ALMA AV 3
LICK AV WILLOW ST GOODYEAR ST 3
ATTACHMENT
Subject: 2022 Local Streets Resurfacing #6 Project
Street Name Street From Street To Council District
LOCUST ST WILLOW ST W ALMA AV 3
MASTIC ST W ALMA AV GOODYEAR ST 3
PALM ST W ALMA AV WILLOW ST 3
PEPITONE AV WILLOW ST GOODYEAR ST 3
PLUM ST GOODYEAR ST W ALMA AV 3
Rose Pl E Humboldt Pl Hollywood Av 3
SHERMAN ST GRAHAM AV W ALMA AV 3
SPARTAN CT S 12TH ST E END 3
BUENA VISTA AV S 225'S/SAN CARLOS
ST W
SAN CARLOS ST W 6
BUENA VISTA AV S 225'S/SAN CARLOS
ST W
690'S/SAN CARLOS
ST W 6
BUENA VISTA AV S SCOTT ST 410' N/O SCOTT ST 6
BUENA VISTA AV S 410'N/SCOTT ST 570'N/SCOTT ST 6
BUENA VISTA AV S 570' N/O SCOTT ST 690' S/ SAN CARLOS
ST W 6
CHAUNCEY CT CHAUNCEY WY E END 6
CHIECHI AV PAGE ST SCOTT ST 6
DI FIORE DR FRUITDALE AV N END 6
DOUGLAS ST MERIDIAN AV WILLARD AV 6
GOODWIN AV FRUITDALE AV KINGMAN AV 6
KINGMAN DR MANSFIELD DR E END 6
LASWELL AV ELLIOT ST CITY LIMIT 6
Leigh Av Leigh Av Scott St 6
LEIGH AV CITY LIMIT SAN CARLOS ST 6
LEIGH AV PARKMOOR AV SCOTT ST 6
LEIGH AV CITY LIMIT CITY LIMIT 6
MACARTHUR AV STEVENS CREEK BL CITY LIMIT 6
MACARTHUR AV 60' N / PARKMOOR
AV
80' S/ PFEFFER LN 6
MANSFIELD DR RANDOLPH ST KINGMAN AV 6
MAYELLEN AV SAN CARLOS ST W SCOTT ST 6
MENKER AV MOORPARK AV KINGMAN AV 6
MENKER AV KINGMAN AV FRUITDALE AV 6
MENKER AV SAN CARLOS ST W SCOTT ST 6
MOORPARK AV MENKER AV CONCORD AV 6
MOORPARK AV CONCORD AV 350' S/ CONCORD AV 6
MOORPARK AV 350'S/CONCORD AV KINGMAN AV 6
PARKMOOR AV BASCOM AV S MACARTHUR AV 6
ATTACHMENT
Subject: 2022 Local Streets Resurfacing #6 Project
Street Name Street From Street To Council District
PARKMOOR AVE MACARTHUR AV CITY LIMIT 6
PFEFFER LN MOORPARK AV MAC ARTHUR AV 6
RANDOLPH DR DEL MAR AV SHERMAN OAKS DR 6
RICHMOND AV CITY LIMIT SAN CARLOS ST W 6
RICHMOND AV CITY LIMIT SCOTT ST 6
RUTLAND AV SAN CARLOS ST W CITY LIMIT 6
SCOTT ST WILLARD AV S LEIGH AV 6
SCOTT ST LEIGH AV CLIFTON AV 6
WAINWRIGHT AV STEVENS CREEK BL CITY LIMIT 6
WILLARD AV SCOTT ST 195'N/SCOTT ST 6
WILLARD AV 195'S/SAN CARLOS
ST
195'N/SCOTT ST 6
WILLARD AV S SAN CARLOS ST W 320' S/ SAN CARLOS
ST W 6
ALMADEN RD MESA DR VIA MONTE DR 10
ANTWERP LN MERIDIAN AV ASHCROFT LN 10
Antwerp Ln Ashcroft Ln Tubac Ln 10
ASHCROFT LN CROYDON AV TUBAC LN 10
CARLSBAD DR VIA MONTE DR TUCSON DR 10
CONISTON WY ASHCROFT LN BLOSSOM HILL RD 10
CROYDON AV WEATHERSFIELD
WY
BLOSSOM HILL RD 10
DORCHESTER LN SEIFERT AV CROYDON AV 10
GALLUP DR BLOSSOM HILL RD MESA DR 10
HOFFMAN CT BLOSSOM HILL RD BLOSSOM HILL RD 10
LYONSVILLE LN SEIFERT AV WALTRIP LN 10
MESA DR ALMADEN RD VIA MONTE DR 10
OSLO LN WALTRIP MERIDIAN AV 10
SEIFERT AV BLOSSOM HILL RD S END 10
TUBAC LN ASHCROFT LN WEATHERSFIELD
WY 10
TUCSON DR MESA DR VIA MONTE DR 10
VIA MONTE DR MESA DR ALMADEN EX 10
WALTRIP LN OSLO LN LYONSVILLE LN 10
WALTRIP LN LYONSVILLE LN BLOSSOM HILL RD 10
WEATHERSFIELD
WY
TUBAC LN CROYDON AV 10