TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: June 21, 2022
SUBJECT: Approval of National Night Out as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on June 15, 2022:
(a) Approve the National Night Out scheduled on August 2, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (City Clerk)
[Rules Committee referral 6/15/2022 - Item B.3]
COUNCIL AGENDA: 6/21/2022
ITEM: 2.30
FILE NO: 22-1061
ROGC AGENDA:
ITEM:
6/15/2022
B.3
TO: RULES AND OPEN
GOVERNMENT
COMMITTEE
FROM: Toni Taber, CMC
SUBJECT: SEE BELOW DATE: June 8, 2022
SUBJECT: APPROVAL OF NATIONAL NIGHT OUT AS A CITY SPONSORED
SPECIAL EVENT, TO EXPEND CITY FUNDS AND AUTHORIZATION
TO ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENT
RECOMMENDATION
1. Approve the National Night Out scheduled for August 2, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the June 21, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds in Special Event Accounts.
National Night Out is a free city event, open to the public, and held annually on the first Tuesday of every August at various locations throughout the City. The events are coordinated through many Council Offices with the assistance of the San Jose Police Department and other City Departments. This is a national effort held in collaboration with a wide variety of individuals, neighborhood and business associations, community-based organizations, schools, and community volunteers.
ANALYSIS
Approval by the Rules and Open Government Committee and City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In compliance with existing fundraising disclosure requirements, all participating Council Offices will report any solicitations made and donations received for the event in the Councilmembers’
HONORABLE MAYOR AND CITY COUNCIL
June 8, 2022
Subject: Approval of National Night Out as a Council Sponsored Special Event
Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable all participating Council Districts, City Departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the June 21, 2022 City Council Agenda.
COORDINATION
This memorandum has been coordinated with the City Attorney’s Office
CEQA
Not a Project, File No. PP15-077, Temporary Special Events.
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.