TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: June 21, 2022
SUBJECT: Retroactive Approval of Multiple Special Events Sponsored by Council District 7 as a City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events Recommendation
As recommended by the Rules and Open Government Committee on June 15, 2022:
(a) Retroactively approve the Seven Trees Lairon Dumpster Day scheduled on March 12, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (b) Retroactively approve the Windmill Springs Park Family Movie Night scheduled on March 18, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (c) Retroactively approve the Lone Bluff St. Patrick’s Day Block Party scheduled on March 19, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (d) Retroactively approve the Communications Hill Family Movie Night scheduled on March 19, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (e) Retroactively approve the Alma Neighborhood Dumpster Day scheduled on March 26, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (f) Retroactively approve the Lairon Family Movie Night scheduled on April 1, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (g) Retroactively approve the Stonegate Family Movie Night scheduled on April 7, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (h) Retroactively approve the Meadows Neighborhood Dumpster Day scheduled on April 9, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (i) Retroactively approve the Los Lagos Drive Through Easter Egg Hunt scheduled on April 9, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (j) Retroactively approve the Seven Trees FRC Easter Event scheduled on April 14, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (k) Retroactively approve the Hubbard Family Movie Night scheduled on April 15, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (l) Retroactively approve the Stonegate Easter Egg Hunt scheduled on April 15, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (m) Retroactively approve the Ramblewood Dumpster Day scheduled on April 16, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (n) Retroactively approve the Dahl Dia de Los Ninos Resource Fair and Family Movie Night scheduled on April 29, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
COUNCIL AGENDA: 6/21/2022
ITEM: 2.31
FILE NO: 22-1065
(o) Retroactively approve the Tully Ballfield Dog Park Opening scheduled on May 7, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (p) Retroactively approve the Stonegate Neighborhood Dumpster Day scheduled on May 14, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (q) Retroactively approve the Ramblewood Family Movie Night scheduled on May 20, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (r) Retroactively approve the Franklin Elementary Family Movie Night scheduled on May 27, 2022 as a City Council sponsored Special Event and approve the expenditure of funds. (s) Approve and accept donations from various individuals, businesses or community groups to support the events.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Esparza)
[Rules Committee referral 6/15/2022 - Item B.6
]
RULES COMMITTEE AGENDA: 6/15/2022
ITEM: B.6
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Esparza
District 7
SUBJECT: SEE BELOW DATE: 6/9/2022
APPROVED: Maya Esparza DATE: 6/9/2022
SUBJECT: RETROACTIVE APPROVAL OF MULTIPLE SPECIAL EVENTS SPONSORED BY COUNCIL DISTRICT 7 AS CITY COUNCIL
SPONSORED SPECIAL EVENTS TO EXPEND CITY FUNDS AND
ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE
EVENT
RECOMMENDATION
1. Retroactively approve the Seven Trees Lairon Dumpster Day held on March 12, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Windmill Springs Park Family Movie Night held on March 18, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
3. Retroactively approve the Lone Bluff St. Patrick’s Day Block Party held on March 19, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
4. Retroactively approve the Communications Hill Family Movie Night held on March 19, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
5. Retroactively approve the Alma Neighborhood Dumpster Day held March 26, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
6. Retroactively approve the Lairon Family Movie Night held on April 1, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
7. Retroactively approve the Stonegate Family Movie Night held on April 7, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
8. Retroactively approve the Meadows Neighborhood Dumpster Day held on April 9, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
9. Retroactively approve the Los Lagos Drive Through Easter Egg Hunt held on April 9, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
10. Retroactively approve the Seven Trees FRC Easter Event held on April 14, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
11. Retroactively approve the Hubbard Family Movie Night held on April 15, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
HONORABLE MAYOR AND CITY COUNCIL
6/9/2022
Subject: Multiple Special Events District 7
Rev 1/2018
12. Retroactively approve the Stonegate Easter Egg Hunt held on April 15th, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
13. Retroactively approve the Ramblewood Dumpster Day held on April 16, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
14. Retroactively approve the Dahl Dia de Los Ninos Resource Fair and Family Movie Night held on April 29, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
15. Retroactively approve the Tully Ballfield Dog Park Opening held on May 7, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
16. Retroactively approve the Stonegate Neighborhood Dumpster Day held on May 14, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
17. Retroactively approve the Ramblewood Family Movie Night held on May 20, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
18. Retroactively approve the Franklin Elementary Family Movie Night held on May 27, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
19. Approve and accept donations from various individuals, businesses or community groups to support the events.
20. Place the item on the June 21, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Dumpster Day at Lairon Academy in Seven Trees was held on March 12, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to dispose of unwanted junk, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Windmill Springs Park Family Movie Night was held on March 18, 2022, and sponsored by Councilmember Esparza. This special event was an opportunity for residents to enjoy a family friendly movie outdoors, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Lone Bluff St. Patrick’s Day Block Party was held on March 19, 2022 in the Lone Bluff Neighborhood and sponsored by Councilmember Esparza. This special event was an opportunity for residents to enjoy a family friendly neighborhood block party, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
HONORABLE MAYOR AND CITY COUNCIL
6/9/2022
Subject: Multiple Special Events District 7
Rev 1/2018
The Communications Hill Family Movie Night was held on March 19, 2022 at William Manly Park and sponsored by Councilmember Esparza. This special event was an opportunity for residents to enjoy a family friendly movie outdoors, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Dumpster Day in the Alma Neighborhood was held on March 26, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to dispose of unwanted junk, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Lairon Family Movie Night was held on April 1, 2022 at Lairon College Preparatory Academy and sponsored by Councilmember Esparza. This special event was an opportunity for residents to enjoy a family friendly movie outdoors, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Stonegate Elementary School Family Movie Night was held on April 7, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to enjoy a family friendly movie outdoors, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Meadows Neighborhood Dumpster Day was held on April 9, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to dispose of unwanted junk, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Los Lagos Drive Through Easter Egg Hunt was held at Los Lagos Golf Course on April 9, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for families to receive Easter treats, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Seven Trees FRC Easter Event was held at the Lairon FRC on April 14, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for families to receive Easter treats, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
HONORABLE MAYOR AND CITY COUNCIL
6/9/2022
Subject: Multiple Special Events District 7
Rev 1/2018
The Hubbard Family Movie Night was held on April 15, 2022 at Hubbard Media Arts Academy and sponsored by Councilmember Esparza. This special event was an opportunity for residents to enjoy a family friendly movie outdoors, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Stonegate Easter Egg Hunt was held at Stonegate Elementary on April 15, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for families to receive Easter treats, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Ramblewood Dumpster Day was held at Ramblewood Elementary on April 16, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to dispose of unwanted junk, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Dahl Dia de Los Ninos Resource Fair and Family Movie Night was held at Dahl Elementary on April 29, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to access community resources and enjoy a family friendly movie outdoors, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Tully Ballfield Dog Park Opening was held at the Tully Ballfields on May 7, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to come celebrate the opening of the new dog park, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Stonegate Neighborhood Dumpster Day was held at Stonegate Elementary on May 14, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to dispose of unwanted junk, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
The Ramblewood Family Movie Night was held at Ramblewood Elementary on May 20, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to enjoy a family friendly movie outdoors, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
HONORABLE MAYOR AND CITY COUNCIL
6/9/2022
Subject: Multiple Special Events District 7
Rev 1/2018
The Franklin Elementary Family Movie Night was held at Franklin Elementary on May 27, 2022 and sponsored by Councilmember Esparza. This special event was an opportunity for residents to enjoy a family friendly movie outdoors, while adhering to social distancing and other public health guidelines, which were strictly enforced. The event was free and open to the public, and followed all appropriate local public health rules, including requiring masks and social distancing.
ANALYSIS
Approval by the City Council of the events will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Esparza will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 7, City departments and the Office of the City Clerk to proceed with the events. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the June 15, 2022 Rules Committee Agenda and the June 21, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.