TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: June 21, 2022
SUBJECT: Retroactive Approval of Almaden Lake Park Clean-up Event Sponsored by Council District 10 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on June 15, 2022:
(a) Retroactively approve the Almaden Lake Park Clean-up Event scheduled on June 12, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Mahan)
[Rules Committee referral 6/15/2022 - Item B.7]
COUNCIL AGENDA: 6/21/2022
ITEM: 2.32
FILE NO: 22-1070
RULES COMMITTEE AGENDA: 06/15/22
ITEM: B.7
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Matt Mahan
District 10
SUBJECT: SEE BELOW DATE: June 9, 2022
APPROVED:
S
UBJECT: APPROVAL OF ALMADEN LAKE PARK CLEAN-UP EVENT SPONSORED BY COUNCIL DISTRICT 10 AS A CITY COUNCIL SPONSORED SPECIAL EVENT TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT.
RE
COMMENDATION
1. R
etroactive approval of the Almaden Lake Park Clean-up Event scheduled on June 12, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses, or community groups to support the event.
3. Place the item on the June 21, 2022, Council Agenda for action.
B
ACKGROUND
O
n February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
A
group of Vietnamese residents reached out to help them organize a park clean up event. Their motivation is to encourage the youth to volunteer in the community. As they are a fairly large group, Almaden Lake Park, a regional park in District 10, was chosen. The event was held on June 12, 2022 at Almaden lake Park and sponsored by Councilmember Matt Mahan. This special event was free and open to the public.
ANAL
YSIS
A
pproval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Matt Mahan will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 10, City departments and the Office of the City Clerk to proceed with the event.
R
ev 1/2018
HONORABLE MAYOR AND CITY COUNCIL
06/09/22
Subject: Almaden Lake Park Clean-up Event
Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the June 15, 2022 Rules Committee Agenda and the June 21, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
R
eviewed by:
TO
NI J. TABER, CMC
City Clerk
F
or questions, please contact Toni Taber, City Clerk, at (408) 535-1260.