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Item No.: 2.22
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN JOSE AUTHORIZING THE DIRECTOR OF PARKS,
RECREATION AND NEIGHBORHOOD SERVICES TO
NEGOTIATE AND EXECUTE FISCAL YEAR 2022-2023
AGREEMENTS AND AMENDMENTS AS IDENTIFIED IN
“DELEGATION OF CONTRACT AUTHORITY TO
DEPARTMENT OF PARKS, RECREATION AND
NEIGHBORHOOD SERVICES DIRECTOR,” ALL
CONSISTENT WITH THE ADOPTED BUDGET AMOUNTS
FOR THESE PROGRAMS FOR FISCAL YEAR 2022-2023
AND SUBJECT TO APPROPRIATION OF FUNDS AND ON
SUCH TERMS AND CONDITIONS AS DEEMED
APPROPRIATE BY THE CITY MANAGER
WHEREAS, the City of San José (“City”) contracts with community-based organizations, school districts, and other parties for various programs administered by the Department of Parks, Recreation and Neighborhood Services to support the livability of neighborhoods, offer opportunities for individuals to enjoy life, and strengthen communities of people within San José; and
WHEREAS, in order to expedite the City’s contracting process and to make funding available to the recipients promptly, and in the interest of saving administrative time and cost, the City Council (“Council”) desires to authorize the Director of Parks, Recreation and Neighborhood Services to negotiate and execute certain agreements and amendments, all in amounts consistent with the City’s final adopted budget for Fiscal Year 2022-2023, and subject to appropriation of funds and on such terms and conditions as deemed appropriate by the City Manager; and
WHEREAS, the proposed agreements for which authority is to be delegated to the Director of Parks, Recreation and Neighborhood Services and the corresponding agreement amounts for Fiscal Year 2022-2023 are listed in Attachment A to this Resolution; and
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Council Agenda: 06-21-2022
Item No.: 2.22
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
WHEREAS, in the event that the final budget adopted by Council for Fiscal Year 2022- 2023 specifies amounts for these agreements that differ from those listed in Attachment A, the final budget amounts for Fiscal Year 2022-2023 will control the actual amounts for these agreements;
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
Subject to the appropriation of funds by the City Council, and on such terms and conditions as deemed appropriate by the City Manager:
a) The Director of Parks, Recreation and Neighborhood Services is hereby authorized to apply for, accept, negotiate and execute 2022-2023 agreements and amendments as identified in "Delegation of Contract Authority to Department of Parks, Recreation and Neighborhood Services Director" (Attachment A) consistent with Adopted Budget amounts for the following City programs or services:
1) After School Safety and Education;
2) BeautifySJ Initiative;
a) Encampment Trash Program;
b) Litter, Trash, Graffiti and Illegal Dumping Service Agreements, where applicable;
c) Memoranda of Understanding;
3) BeautifySJ Fiscal Agent Agreement;
4) Capital Improvement Program Master Consultant Projects 5) Citywide Aquatics Program;
6) Community Services Provider Agreements;
7) County of Santa Clara - Behavioral Health Services Department 8) County of Santa Clara Agreement for Senior Nutrition Program NVF:AXY:JMD
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Item No.: 2.22
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
9) Facility Use Agreements;
10) Food and Necessities Distribution Program Agreements; 11) Friends of PRNS Non-Profit Organizations;
12) Golf Course Agreements;
13) Grantmaking Programs;
a) BeautifySJ Neighborhood Associations Grant Program;
b) Bringing Everyone’s Strengths Together;
c) Franklin-McKinley Children’s Initiative;
d) Safe Summer Initiative Grant;
e) Saint James/Urban Park Activation;
f) Senior Health and Wellness;
g) Spartan-Keyes Neighborhood Action Center;
14) Grant Revenue Agreements;
15) Happy Hollow Park & Zoo:
a) Education Programs;
b) Private Events;
16) Leisure and Recreation Fee Class Vendor Agreements; 17) Little League Agreement(s);
18) Mayor's Gang Prevention Task Force:
a) Subcontracted Agencies to Implement Task Force Programs; b) Memoranda of Understanding;
c) County of Santa Clara Agreement for Hospital-Based Intervention Program (Trauma to Triumph);
19) Mitigation Monitoring and Park Maintenance Support Services; 20) Neighborhood Center Partner Program;
21) Park Concessionaires Agreements;
22) Recreation of City Kids Program;
23) Reimbursement Agreements;
24) Right-of-Entry Agreements;
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Item No.: 2.22
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
25) San José Police Activities League
26) Sponsorship Agreements;
27) Standard Consultant Agreements for Non-Capital Projects; 28) Summer Food Service Program.
ADOPTED this _____ day of ___________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
SAM LICCARDO
Mayor
ATTEST:
TONI J. TABER, CMC
City Clerk
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T-22627.011 \ 1929704 Attachment A-1
Council Agenda: 06-21-2022
Item No.: 2.22
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
ATTACHMENT A Delegation of Contract Authority to the Department of Parks, Recreation and Neighborhood Services
Agreements Paid to the City (Revenue Agreements) and
Agreements with No Monetary Exchange
AGREEMENT DESCRIPTION 2022-2023
CONTRACT AUTHORITY
After-School Education and
Safety Agreements
Grant revenue agreements to
provide after school recreation
programs and facility use
agreements with school districts.
Up to $600,000 per agreement
paid to the City
Citywide Aquatics Services
Agreements
Agreements with service
providers to deliver services in
City owned pools.
Up to a total of $50,000 per
agreement paid to the City
County of Santa Clara - Adult
Probation Department
City providing facility(s) to
County to conduct peer support
groups through its “Family of
Friends” Program
Up to $22,800 per year paid to
the City
County of Santa Clara -
Behavioral Health Services
Department
Joint provision of mental health
services with City’s Therapeutic
Services.
City estimates receipt of up to
$620,000
County of Santa Clara
Agreement for Senior Nutrition
Program
Joint provision of a nutrition
program for seniors.
City estimates receipt of
up to $3,000,000
County of Santa Clara –Trauma
to Triumph Program
An agreement between the City
and County to deliver a hospital-
based intervention program.
No monetary exchange
Family Camp Facility Use
Agreements
Agreements with other entities
for the use of the facilities at
Family Camp.
Up to $25,000 per agreement
paid to the City; no limit on
in- kind donations
Golf Course Agreements
Agreements with companies to
lease and operate Rancho del
Pueblo Golf Course, Los Lagos
Golf Course, and San Jose
Municipal Golf Course.
Up to $500,000 per agreement
paid to the City
Grant Revenue Agreements
Grant revenue agreements to
support the goals and objectives
of the Department.
Up to $1,000,000 per
agreement paid to the City
Happy Hollow Education
Programs
Agreements with school districts
or other entities to allow Happy
Hollow Park & Zoo to conduct
and receive revenue for programs
on non-City property.
Up to a total of $5,000 per
agreement paid to the City
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T-22627.011 \ 1929704 Attachment A-2
Council Agenda: 06-21-2022
Item No.: 2.22
DRAFT – Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
Agreements Paid to the City (Revenue Agreements) and
Agreements with No Monetary Exchange
AGREEMENT DESCRIPTION 2022-2023
CONTRACT AUTHORITY
Happy Hollow Private Events
Revenue agreements to reserve
areas of Happy Hollow Park &
Zoo and provide catering or other
amenities.
Up to $320,000 per agreement
paid to the City
Little League Agreements
Agreements with local Little
Leagues for the use of playing
fields, concession, and storage
areas at City Parks.
Up to $5,000 per agreement
paid to the City