TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: June 28, 2022
SUBJECT: Retroactive Approval of the Mayfair Dumpster Day and Capitol Park Futsal Court Unveiling Events Sponsored by Council District 5 as City Council Sponsored Special Events to Expend City Funds and Accept Donations of Materials and Services for the Events
Recommendation
As recommended by the Rules and Open Government Committee on June 22, 2022:
(a) Retroactively approve the Unveiling of the Capitol Park Futsal Court Event scheduled on June 10, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; (b) Retroactively approve the Mayfair Dumpster Day scheduled on June 18, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (c) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Carrasco)
[Rules Committee referral 6/22/2022 - Item B.2]
COUNCIL AGENDA: 6/28/2022
ITEM: 2.25
FILE NO: 22-1093
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Magdalena
Carrasco - District 5
SUBJECT: SEE BELOW DATE: June 14th, 2022
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF THE MAYFAIR DUMPSTER DAY, AND
CAPITOL PARK FUTSAL COURT UNVEILING EVENTS SPONSORED
BY COUNCIL DISTRICT 5 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Retroactively Approve the Unveiling of the Capitol Park Futsal Court event scheduled on June 10th, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
2. Retroactively approve the Mayfair Dumpster Day scheduled on June 18th, 2022, as a City Council sponsored Special Event and approve the expenditure of funds.
3. Approve and accept donations from various individuals, businesses or community groups to support the event.
4. Place the item on the June 28th, 2022, Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Unveiling of the Capitol Park Futsal Court event was hosted on June 10th, 2022, at Capitol Park. This special event invited community members to celebrate a ribbon-cutting of a brand- new futsal court in their neighborhood park. The Mayfair Dumpster Day event was hosted on RULES AGENDA: 6/22/2022
ITEM: B.2
June 18th, 2022, on Sinclair Ave in the Mayfair community of East San José. This special event allowed for residents to discard of items they no longer desire. Both events were free, open to the public, and sponsored by Councilmember Magdalena Carrasco
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Magdalena Carrasco will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 5, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the June 22nd, 2022, Rules Committee Agenda and the June 28th, 2022, City Council Agenda.
CEQA
Not a Project, File No. PP10-069(c), City Administrative Activities. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.