TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: June 28, 2022
SUBJECT: Retroactive Approval of Estates Dumpster Day Community Event Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on June 22, 2022:
(a) Retroactively Approve the Estates Dumpster Day scheduled on June 25, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses, or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Arenas)
[Rules Committee referral 6/22/2022 - Item B.5]
COUNCIL AGENDA: 6/28/2022
ITEM: 2.26
FILE NO: 22-1097
RULES COMMITTEE AGENDA: 6/22/2022
ITEM: B.5
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Sylvia Arenas
District 8
SUBJECT: SEE BELOW DATE: June 16, 2022
APPROVED:
SUBJECT: APPROVAL OF ESTATES DUMPSTER DAY COMMUNITY EVENT SPONSORED BY COUNCIL DISTRICT 8 AS A CITY COUNCIL
SPONSORED SPECIAL EVENT TO EXPEND CITY FUNDS AND ACCEPT
DONATIONS OF MATERIALS AND SERVICES FOR THE EVENT
RECOMMENDATION
1. Approve Estates Dumpster Day scheduled on Saturday, June 25, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the Tuesday, June 28, 2022 Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
Estates Dumpster Day will be held on Saturday, June 25, 2022 at Park Estates Way and sponsored by Councilmember Arenas. This special event is in partnership with the Evergreen Estates Neighborhood Association and invites community members to discard unwanted items free of charge. The event is free and open to the public.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Arenas will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will
HONORABLE MAYOR AND CITY COUNCIL June 16, 2022 Subject: Estates Dumpster Day Page 2 Rev 1/2018
enable Council District 8, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures. PUBLIC OUTREACH/INTEREST The Office of the City Clerk will post the item on the City’s Website for the June 22, 2022 Rules Committee Agenda and the June 28, 2022 City Council Agenda. CEQA Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment. Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment. Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services. Reviewed by: TONI J. TABER, CMC City Clerk For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.