Measure T
The Disaster Preparedness, Public Safety and
Infrastructure Bond Status Report and
COC’s Report to Council
June 28, 2022
Item # 3.4
Presenters: Public Works Director, Matt Cano
Public Works Deputy Director, Katherine Brown
Measure T COC Chair, Arjun Batra
San José Community Oversight Committee (COC)
Measure T Annual Report for Fiscal Year 2020-2021
Arjun Batra/Chair/5-17-2022
COC Responsibilities
1.Review the expenditure of the proceeds of Measure T Bonds to ascertain consistency with the voter approved purposes for the funds.
2.In connection with the review of expenditures of Measure T Bonds, review and forward to the City Council the City Auditor’s separate audit of the proceeds of the Measure T Bonds as well as the Director of Finance’s annual report on the amount of Measure T Bonds issued and the amount of ad valorem tax collected for each prior fiscal year ending June 30
th.
3.Review the status of projects funded with the proceeds of Measure T Bonds and forward a status report on the pending Measure T projects to the City Council.
Projects 0
Project Location
by Council
Districts1
2020-2021
Planned Use of
Funds2
2020-2021
Audited Use of
Funds3
Total Audited Use
of Funds as of June
30, 2021 4
Results of Expenditures5
Initial Life of Project
Total Estimated
Expenditure6
Revised Life of Project
Total Estimated
Expenditure7
Potential Delta
(expected
overrun/underrun) 8
1. Traffic
1.1 Bridges
CW 7,977,000$ 679,065$ 1,502,646$
Staff programmed to rehabilitate at least
45 bridges to leverage other grant
opportunities. However, only 27 bridges
were rehabed. This is because majority of
City's bridges no longer qualified under
the grant requirements. Staff is
determ ining a new strategy to use the
funding to leverage other grants.
$ 19,977,000 $ 19,977,000 $ -
1.2 Pavement Maintenance
CW 57,500,000$ 38,809,769$ 40,291,222$
Staff programmed 75 miles of local streets
to be resurfaced every calendar year
starting 2019. Therefore by June 30, 2021,
it was programmed to complete 185 miles.
Roughly 93 miles of local streets were
resurfaced during FY 20/21 with a total of
166 completed as of June 30, 2021. Staff
had an initial delay start but is working
on catching up by resurfacing m ore m iles
every calendar year.
$ 300,000,000 $ 300,000,000 $ -
1.3 LED Streetl i ght Conversi on
CW 10,058,000$ 873,614$ 1,394,222$
Staff anticipated to convert 3,500
streetlights and purchase 27,000
controllers. Staff converted 3,500
streetlights as planned. However, Staff
has identified other safety concerns
regarding m issing ground wires that
need to be addressed first before
purchasing controllers. Therefore, the
controller procurem ent is on hold.
$ 12,792,000 $ 12,792,000 $ - Measure T Public Safety and Infrastructure Bond Fund Planned and Audited Use of Funds FY2020-FY2021 Column# Column Title Description of contents of the column 0 Projects Project item associated with each Measure T
category
1 Project Location by Council Districts The districts in which this line item is physically located or the districts either impacted by or
benefitted from this item
2 2020-2021 Planned Use of Funds Planned FY 2020-2021 funding for the item 3 2020-2021 Audited Use of Funds Audited FY 2020-2021 funds used for the item 4 Total Audited Use of Funds as of
June 30, 2021
Total of FY 2019-2020 and FY 2020-2021 Audited
funds used for this item
5 Results of Expenditures Provides details of the accomplishments of the expended funds for the line item
6 Initial Life of Project Total Estimated
Expenditure
Provides Initial estimate of the Total
Expenditure expected for completing line item
7 Revised Life of Project Total
Estimated Expenditure
Provides Revised/New estimate of the Total
Expenditure expected for completing line item
8 Potential Delta
(Expected overrun /underrun)
Provides the estimate of the Expected Overrun
/Underrun for completing this line item. It is the
difference between” Initial” and “Revised” Life
of Project Total Estimated Expenditure
COC OVERSIGHT Methodology-MATRIX
COC FY 2020-2021 REPORT –1 of 2
1.FY 2020-2021 Report / Memo sent to DPW on Feb 9, 2022
2.Funds use was found to be consistent with the Measure T Bond
3.The 2020-2021 “Planned use of Funds” and the “Audited use of Funds” were $168,788,000 and $75,427,897, respectively.
4. The 2020-2021 “Planned use of Funds” and the “Audited use of Funds” were $168,788,000 and $75,427,897, respectively.
5. The bond “Issuance” and “Expenditures” timed to ensure compliance with the IRS tax-exempt guidelines. The bonds for $440.5M issued against approval of $650M.
6.The projects in all the five categories of Measure T funded projects: Traffic, Public Safety, Storm Sewer, Municipal Improvements and Parks & Community Facilities continue to make progress despite covid-19 lock downs.
COC FY 2020-2021 REPORT –2 of 2
8. The first project fully completed with Measure T funding came under budget by $3,471,368. The project was to acquire a property within Coyote Valley and to demolish all the existing structures for Open Space Preservation. The property was purchased in FY 2019-20 and demolition completed in FY 2020-2021.
9. The project to Convert Street lights to LED with Smart Controllers was made a two-phase (two touch) project. Phase I: Just convert to LED and Phase II: Add Smart Controllers to LED lights.
10. Through June 30, 2021, the Department of Public Works estimated that it would be possible to complete all projects to the original scope with the planned bonds funds. The latest estimates show a Shortfall.
1. Recent DPW “Estimates to completion“ indicate shortfall for completing the original list of projects to original scope
2. COC is concerned about the debate on funding the Lake Cunningham Restoration Project from Measure T Funds:
1. Recommendation: Verification/Sign-off by the City Attorney and/or independent competent authority.
3. COC Report Distribution and Annual Presentation dates Recommend a place holder for 3
rd week in Feb.
4. Vacancies on COC – Six vacancies out of 15 seats
Need help from the Council’s and the Mayor’s offices for filling Issues
Measure T – Budget and COC
Budget
• Measure T - $650,000,000
• 2023-2027 Adopted CIP - $418.7M
• FY 2022-2023 - $213.9M
• Second Bond Issuance from July 2021 - $200.5M
• Remaining Bond Issuance - $202.5M
COC
• Currently, nine seats are filled, and six positions are vacant Measure T – Street Repairs
• Measure T funds - $300,000,000
• $37,500,000 per year for 8 years
• 166 miles completed total to date with
Measure T funding
• 2021 Construction Season – 87 miles
completed
Measure T – Bridge Repair and
Rehabilitation
• Measure T Funds - $20,000,000
• Completed 45 bridge maintenance
projects
• Continuing to accrue BIC credits
for grant-funding bridge projects
pending availability of grants
• Total Current and Projected FY21-22
Expenditures of $1.7 million
BIC Project Project Name # of Bridges Completion Status 3 9563 – 2021 Bridge Deck Treatment
Project 15 Complete
4 9967 - 2021 Bridge Deck Treatment
Project 3 Construction Start May 2022
Measure T – Street Lighting
LED Conversion
• 65,600 total inventory
• 60,100 converted to date
• PG&E Turnkey converted 18,500 lights
• Roughly 5,000 ornamental to be completed
by City Staff early 2024
• Roughly 500 unique Airport lights to be
completed by PG&E
Controllers
• Smart controllers on hold until 2023 pending
technical research and grounding analysis
Measure T – City Facility Lighting
LED Conversion
• Parks/Trails 98% completed
• 6,072 lights out of roughly 8,600
lights converted as of June 2022
Controllers
• Procurement completed
• Installation to start Fall 2022
Measure T – Clean Water and Green
Infrastructure/Storm Drain Improvement
Projects
Clean Water & Green Infrastructure
• River Oaks Pump Station
Stormwater Capture Project
• City Land South of Phelan
Charcot Storm Drain Improvement
Project
• Proceeding with approach to construct a new storm drain system Conceptual Plan of the River
Oaks Regional Stormwater
Capture Project
Measure T – Community
Center/Emergency Shelter
Priority Grouping
(approved by Council in June 2021)
Construction
Completion
Funded Projects
1 Roosevelt, Mayfair, Bascom, Seven Trees Early 2024
2 Camden Fall 2024
3 Berryessa, Almaden, Evergreen Fall 2024
Unfunded Projects – Potential for Public/Private partnership (PPP) 4 Southside, Cypress Early 2025
Measure T – Public Safety Projects
Completed/Operational
• FS 20 (Airport/CD6)
• FS 37 (CD6)
Property Identified
• FS 8 (CD3) – Mid 2024 completion
• FS 32 (CD7) – Mid 2024 completion
• FS 36 (CD7) – Mid 2025 completion
Property Search Underway
• FS 23 (CD4) – Potential co-location
w/housing
Measure T – Public Safety Projects
Police Air Support Unit Hanger –
In design.
911 Call Center – In design with
construction to start after the
move out of EOC
PD Training and Academy – Site identified at 300 Enzo. In design, mid 2024 completion
Measure T – Public Art
Emergency Operations Center (EOC)
Project in Construction:
- 50% Complete
- Tower/Lot to be utilized in
Fall 2022
- Construction Completion
Spring 2023
- Beneficial Use Summer 2023
Measure T – Funding Sources Available
Available Funding
Remaining Public Safety
Reserves $13,482,000
Measure T Interest Earnings $3,605,000
Critical Infrastructure
Repairs $5,000,000
Environmental and Flood
Protection and Project
Savings
$3,200,000
Total $25,287,000
Measure T – Staff Recommended Use
Projects Funding
Need
Recommended
Use
Remaining
Funding Gap
Fire Station
Rehabilitation and
Potential Overages
Unknown* $5,000,000 $0
Police Air Support Unit
Hangar
$780,000 $780,000 $0
Police Training and
Academy Facility
$11,100,000 $9,000,000 $2,100,000
Police HQ Infrastructure
Upgrades
$6,250,000 $2,207,000 $2,693,000**
Total Available Funding $25,287,000
Total Recommended Use $16,987,000
Funds Remaining $8,300,000
*Supplemental memo recommends to provide funding need of $2.5M to FS 32 to cover the shortfall (doesn't include the funding need of $1.2M for dual company)
**See Table 2 in the Council Memo dated May 6, 2022 for the explanation of the recommended use and remain funding gap Public Safety Schedule for Cost Estimates
Measure T – Recommendation (May 6
Memo)
a) Accept the status report on the workplan and implementation updates for projects included in approved 2018 Measure T Bond measure;
b) Accept the Measure T Community Oversight Committee’s (COC) annual report, as identified in Attachment A, on the Measure T –The Disaster Preparedness, Public Safety and Infrastructure General Obligation Bond Program proceeds and allocations for Fiscal Year 2020-21;
c) Approve the proposed site at the intersection of Capitol Expressway and Tuers Road for the construction of new Fire Station 36;
The below recommendation was approved by Council on May 17, 2022 d) Adopt the following 2021-2022 Appropriation Ordinance amendments in the Public Safety and Infrastructure Bond Fund:
1) Increase the Measure T - Police Headquarters Infrastructure Upgrades appropriation to the Public Works Department by $250,000; and 2) Decrease the Measure T – Program Reserve (Public Safety) appropriation by $250,000.
f) Approve the proposed City Land South of Phelan site as a project to be funded by the Clean Water Program.
Measure T – Recommendation Revisions
Recommendation e.) has been revised as follows per the supplemental memo dated June 22, 2022:
Replace recommendation (e) of the Measure T Status Report dated May 6, 2022, as follows:
e) Accept funding recommendation shown in Table 2, with the acknowledgement acknowledgment that Fire Station 32 overages based on the current one company scope of work will require using $2,500,000 of the $5,000,000 in the Public Safety Program Reserve recommended for Fire Station Rehabilitation and for potential Fire Station overages; and
f) Defer the policy decision in regard to funding projects identified in Table 4 until February 2023.
Measure T
The Disaster Preparedness, Public Safety and
Infrastructure Bond Status Report and
COC’s Report to Council
June 28, 2022
Item # 3.4
Presenters: Public Works Director, Matt Cano
Public Works Deputy Director, Katherine Brown
Measure T COC Chair, Arjun Batra