TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: August 9, 2022
SUBJECT: Retroactive Approval of Berryessa Community Center Movie Night Sponsored by Council District 4 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
(a) Retroactively approve the Berryessa Community Center Movie Night scheduled on July 29, 2022 as a City Council Sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Cohen)
[Rules Committee referral 8/3/2022 - Item A.1.a]
COUNCIL AGENDA: 8/9/2022
ITEM:
FILE NO: 22-1182
2.17 RULES COMMITTEE AGENDA:
ITEM:
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Cohen
District 4
SUBJECT: SEE BELOW DATE: July 29, 2022
APPROVED:
SUBJECT: RETROACTIVE APPROVAL OF BERRYESSA COMMUNITY CENTER MOVIE NIGHT AS DISTRICT 4 CITY COUNCIL SPONSORED SPECIAL EVENT TO
EXPEND CITY FUNDS AND ACCEPT DONATIONS OF MATERIALS AND
SERVICES FOR THE EVENTS
RECOMMENDATION:
1. Retroactively approve the Berryessa Community Center Movie Night scheduled on July 29, 2022 as a City Council Sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the events.
3. Place the item on the August 9, 2022 City Council Agenda for action.
BACKGROUND
On February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
The Berryessa Community Center Movie Night was scheduled for July 29, 2022 at the Berryessa Community Center, 3050 Berryessa Road from 6:30 p.m. to 9 p.m. as a City Council Sponsored Special Event and is sponsored by Councilmember David Cohen. The purpose of this event was to build a sense of community and to allow San Jose residents to enjoy a movie in a safe, family- friendly environment.
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember David Cohen will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 4, City departments and the Office of the City Clerk to proceed with
the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the August 3, 2022 Rules Committee Agenda and the August 9, 2022 City Council Agenda.
CEQA
□ Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
X Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
□ Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
□ Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. □ Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.