TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: August 9, 2022
SUBJECT: Approval of India Independence Day Flag Raising Community Event Sponsored by Council District 8 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on August 3, 2022:
(a) Approve the Indian Independence Day Flag Raising scheduled on August 18, 2022 as a City Council sponsored Special Event and approve the expenditure of funds; and (b) Approve and accept donations from various individuals, businesses or community groups to support the event.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Arenas)
[Rules Committee referral 8/3/2022 - Item B.3]
COUNCIL AGENDA: 8/9/2022
ITEM:
FILE NO: 22-1196
2.19 RULES COMMITTEE AGENDA: 08/03/2022
ITEM: B.3
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Councilmember Sylvia Arenas
District 8
SUBJECT: SEE BELOW DATE: July 14, 2022
APPROVED: Sylvia Arenas 07/14/2022
S
UBJECT: APPROVAL OF INDIA INDEPENDENCE DAY FLAG RAISING COMMUNITY EVENT SPONSORED BY COUNCIL DISTRICT 8 AS A
CITY COUNCIL SPONSORED SPECIAL EVENT TO EXPEND CITY
FUNDS AND ACCEPT DONATIONS OF MATERIALS AND SERVICES
FOR THE EVENT
RE
COMMENDATION
1. A
pprove the Indian Independence Day Flag Raising scheduled on Thursday, August 18, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Approve and accept donations from various individuals, businesses or community groups to support the event.
3. Place the item on the Tuesday, August 9, 2022 Council Agenda for action.
B
ACKGROUND
O
n February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
T
he Indian Independence Day Flag Raising Ceremony and Reception event will be held on Thursday, August 18, 2022 at City Hall Plaza and sponsored by Councilmember Arenas. This special event will commemorate India’s Independence from British colonial rule and honor the contributions of the Indian and Indian-American community to the City of San José. The event is free and open to the public and will follow all appropriate local public health rules.
T
he display of the Indian Flag on Thursday, August 18, 2022 is permitted under Council Policy 2-1, Section C.1 - Flags of Governments Recognized by the United States: “Flags of the governments recognized by the United States may be displayed upon the request of the Mayor, a member of the City Council or the City Manager.”
HONORABLE MAYOR AND CITY COUNCIL
July 14, 2022
Subject: India Independence Day Flag Raising Ceremony
Rev 1/2018
ANALYSIS
Approval by the City Council of the event will ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Arenas will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 8, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the August, 3, 2022 Rules Committee Agenda and the August 9, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.