TO: HONORABLE MAYOR AND FROM: Toni J. Taber, CMC
CITY COUNCIL City Clerk
SUBJECT: SEE BELOW DATE: August 9, 2022
SUBJECT: Approval of City Hall Lighting Display Sponsored by Council District 1 as a City Council Sponsored Special Event to Expend City Funds and Accept Donations of Materials and Services for the Event
Recommendation
As recommended by the Rules and Open Government Committee on August 3, 2022, approve the City Hall Lighting Display Event for Eddie Gale scheduled on August 15 - August 19, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
CEQA: Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment. (Jones)
[Rules Committee referral 8/3/2022 - Item B.4]
COUNCIL AGENDA: 8/9/2022
ITEM:
FILE NO: 22-1203
2.20 RULES COMMITTEE AGENDA: 08/03/2022
ITEM: B.4
TO: HONORABLE MAYOR AND
CITY COUNCIL
FROM: Vice Mayor Chappie Jones
District 1
SUBJECT: SEE BELOW DATE: July 5, 2022
APPROVED:
S
UBJECT: APPROVAL OF CITY HALL LIGHTING DISPLAY SPONSORED BY COUNCIL DISTRICT 1 AS A CITY COUNCIL SPONSORED SPECIAL
EVENT TO EXPEND CITY FUNDS AND ACCEPT DONATIONS OF
MATERIALS AND SERVICES FOR THE EVENT
RE
COMMENDATION
1. Appr
ove the City Hall Lighting Display Event for Eddie Gale, scheduled for August 15 – August 19, 2022 as a City Council sponsored Special Event and approve the expenditure of funds.
2. Place the item on the August 9, 2022 Council Agenda for action.
B
ACKGROUND
O
n February 1, 2005, the City Council adopted Resolution No. 72517 which requires Councilmembers to submit a memorandum to the Rules Committee regarding proposed City Council sponsored Special Events and the proposed use of any funds.
T
he City Hall lighting display is set to recognize the passing and pay tribute to the late Eddie Gale who passed on July 10, 2020. Eddie was named “San Jose’s Ambassador of Jazz” by former San Jose Mayor, Norman Y. Mineta, for his work in bringing Jazz Music to schools.
Eddie helped develop music programs in San Jose schools, brought diverse communities together, elevated San Jose culture, and fundraised for as well as drew crowds in to many public community events over the years.
I
n his role as “San Jose’s Ambassador of Jazz”, Eddie Gale brought honor to himself and the people of San Jose, especially musicians and youth, by using Jazz to elevate the City’s culture, pride, community peace and intergenerational interaction. For this these reasons, and countless others, we would like to light the City Hall Tower and the Rotunda in honor of Eddie Gale beginning August 15, 2022 through August 19, 2022.
HONORABLE MAYOR AND CITY COUNCIL
August 5, 2020
Subject: City Hall Lighting Event in honor of Eddie Gale
Rev 1/2018
ANALYSIS
City Council Policy 7-14, City Hall Event Lighting Policy, Sections B.1 and C.1 allows Rotunda and Tower lighting in conjunction with proclamations for official actions or ceremonial items as approved by City Council.
Approval by the City Council of the event will
ensure compliance with the Council’s prior direction regarding Council Special Events. In observance of existing fundraising disclosure requirements, Councilmember Chappie Jones will report any cash or in-kind donations received for the event on their Disclosure of Fundraising Report (DFR-1). Approval of this memorandum will enable Council District 1, City departments and the Office of the City Clerk to proceed with the event. Any cash donations received will be processed pursuant to the City’s normal financial and budgetary procedures.
PUBLIC OUTREACH/INTEREST
The Office of the City Clerk will post the item on the City’s Website for the August 3, 2022 Rules Committee Agenda and the August 9, 2022 City Council Agenda.
CEQA
Not a Project, File No. PP17-010, City Organization & Administrative Activities resulting in no changes to the physical environment.
Not a Project, File No. PP17-011, Temporary Special Events resulting in no changes to the physical environment.
Exempt, File No. PP12-080. Minor temporary use of land having negligible or no permanent effect on the environment.
Exempt, File No. PP13-056, Activities associated with citywide litter clean-up activities. Exempt, File No. PP11-046, Graffiti removal services.
Reviewed by:
TONI J. TABER, CMC
City Clerk
For questions, please contact Toni Taber, City Clerk, at (408) 535-1260.