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Council Agenda: 8-9-2022
Item No.: 2.7
RESOLUTION NO. ______________
A RESOLUTION OF THE COUNCIL OF THE CITY OF
SAN JOSE FINDING THE NEED TO IMPLEMENT EXTEND
AB 361 AND AMEND THE CITY’S CONSOLIDATED OPEN
GOVERNMENT AND ETHICS RESOLUTION NO. 77135 TO
INCORPORATE THE GOVERNOR’S PROCLAIMED COVID
STATE OF EMERGENCY TO ALLOW CITY LEGISLATIVE
BODIES AND JOINT POWERS AUTHORITY LEGISLATIVE
BODIES FOR WHICH THE CITY SERVES AS LEAD
STAFFING AGENCY TO HOLD PUBLIC MEETINGS
SOLELY BY TELECONFERENCE OR OTHERWISE
ELECTRONICALLY PURSUANT TO AB 361; TO MODIFY
AGENDA NOTICING AND DOCUMENT POSTING; AND TO
INCORPORATE ALL FUTURE GOVERNOR’S EXECUTIVE
ORDERS REGARDING THE BROW N ACT INTO THE
CITY’S OPEN GOVERNMENT PROCEDURES, AS
DEEMED APPROPRIATE BY THE CITY CLERK AND CITY
MANAGER, WITHOUT FURTHER COUNCIL ACTION
WHEREAS, the Ralph M. Brown Act (California Government Code Sections 54950, et seq., hereinafter referred to as the “Brown Act”) requires that public meeting agendas be posted at least 72 hours prior to a regular meeting and at least 24 hours prior to a special meeting; and
WHEREAS, on August 26, 2014, the Council of the City of San José (“City”) adopted Resolution No. 77135 consolidating Open Government and Ethics Provisions, which imposes additional public meeting and document noticing requirements than those imposed by the Brown Act; and
WHEREAS, the Brown Act allows a local legislative body to hold public meetings by teleconference and to make public meetings accessible telephonically or otherwise electronically to all members of the public seeking to attend and to address the local legislative body, as long as the following requirements are met: (1) each teleconference location from which a member is participating is noticed on the agenda; (2) each teleconference location is accessible to the public; (3) members of the public must be able to address the body at each teleconference location; (4) at least one member of
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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the legislative body must be physically present at the location specified in the meeting agenda; and (5) during teleconference meetings, at least a quorum of the members of the local body must participate from locations within the local body’s territorial jurisdiction; and
WHEREAS, on March 17, 2020, Governor Gavin Newsom issued Executive Order N- 29-20 which suspended the Brown Act teleconferencing requirements so that legislative bodies can hold public meetings solely by teleconference, or otherwise electronically, without listing the teleconference locations and without any physical location, as long as the agenda that is posted 72 hours in advance indicates that the members of the legislative body will be participating by teleconference, provides the teleconference or webinar access information by which the public may participate electronically, and lists the procedure for individuals with disabilities to request reasonable accommodations; and
WHEREAS, on April 21, 2020, the City Council, by Resolution No. 79485, incorporated Executive Order N-29-20 into the City’s Consolidated Open Government and Ethics (Sunshine) Resolution No. 77135 to allow the City to utilize the suspension of the Brown Act teleconferencing requirements in Executive Order N-29-20; incorporated all future Governor’s Executive Orders regarding the Brown Act into the City’s Sunshine procedures, as deemed appropriate by the City Clerk and City Manager, without further action from the City Council; allowed public meeting agendas to be posted 72 hours prior to a regular meeting and at least 24 hours prior to a special meeting; allowed documents related to COVID-19, as determined by the City Manager and City Clerk, such as staff reports, ordinances and resolutions, to not be required to be posted 72 hours in advance of the meeting; allowed documents not related to COVID-19, as determined by the City Manager and City Clerk, to be posted at least 72 hours prior to a regular meeting and at least 24 hours prior to a special meeting; allowed only the City Manager to place an item on the City Council Agenda after the Rules and Open Government Committee meeting, but at least 72 hours prior to the meeting, in compliance with a two-thirds (2/3) vote of Council to add items after Rules; and allowed
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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the Mayor and Councilmembers to place an item on the City Council Agenda after the Rules and Open Government Committee meeting, but at least 72 hours prior to the meeting, if the Mayor, City Manager and City Attorney concur that the item requires immediate action, and Council authorizes its addition by a two-thirds vote; to be in effect while state or local public officials impose or recommend measures to promote social distancing; and
WHEREAS, on June 11, 2021, the Governor issued Executive Order N-08-21, which sunset the Brown Act provisions of Executive Order N-29-20 on September 30, 2021; and
WHEREAS, on September 17, 2021, Governor Newsom signed urgency ordinance AB 361 allowing a local agency to use teleconferencing for public meetings without posting the teleconferencing locations on the agenda and without requiring the teleconference locations to be accessible to the public during a Governor-proclaimed state of emergency pursuant to California Government Code Section 8625 et seq, if the state of emergency continues to directly impact the ability of the members of its legislative bodies to meet safely in person or state or local officials continue to impose or recommend measures to promote social distancing; and
WHEREAS, the City Council has made findings, beginning on March 10, 2020 and continuing every 60 days thereafter, most recently by Resolution No. 80262 adopted on October 19, 2021, for the continued proclamation of local emergency based on substantial evidence that the public interest and necessity require the continuance of the proclamation of local emergency related to COVID-19; and
WHEREAS, Resolution No. 80262 continued the proclamation of local emergency until such time as conditions warrant termination of the local emergency by the City Council, in accordance with the Gubernatorial Declaration of Emergency that waived the 60-day renewal requirement under Government Code Section 8630(c); and
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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WHEREAS, the San José-Santa Clara Clean Water Financing Authority, a Joint Powers Authority for which the City serves as lead staffing agency, has adopted a Resolution to hold Public Meetings Solely by Teleconference or Otherwise Electronically Pursuant to AB 361 and Delegate the Declaration of Emergency to the San José City Council to adopt the ongoing emergency declarations as it does for all other San José Council Committees, Decision-Making Bodies, Boards, Committees, and Commissions, and Other Advisory Entities; and
WHEREAS, since September 21, 2021, “in light of the continued state of emergency related to COVID-19, the [Santa Clara] County Public Health Officer continues to recommend that public bodies meet remotely to the extent possible, specifically including use of newly enacted AB 361 to maintain remote meetings under the Ralph M.
Brown Act and similar laws;” and
WHEREAS, effective May 6, 2022, due to an increase in positive COVID-19 cases in the City employee workforce and local community, the City reinstated the mandatory mask mandate for all City employees; and
WHEREAS, since May 9, 2022, the Santa Clara County Superior Court has had in effect a General Order reiterating and emphasizing that all persons, including Court staff and judicial officers, must wear a proper face covering in all areas of the court open to the public, or when members of the public are present; and
WHEREAS, since June 28, 2022, California’s COVID-19 positivity rate has continued to climb, surpassing anything the state has seen this year, as new, more transmissible variants grow throughout the state; the fast-spreading omicron subvariants BA.4 and BA.5 can partially evade immunity and are 10% more transmissible than the earlier BA.2 subtype; and
WHEREAS, as of July 6, 2022, the entire nine-county Bay Area is at the high community risk level for COVID-19 at which federal regulators recommend everyone
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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wear face masks indoors as newer and more immunity-evasive versions of the omicron variant spread; in addition, Bay Area health officials said infections remain at February 2022 elevated levels with no signs of declining, with COVID hospitalizations including significant numbers admitted for other health issues whose COVID infections were found through routine screening tests; and
WHEREAS, as of July 17, 2022, COVID hospitalizations have more than quadrupled in the past three months, up to 4,432 patients from a low of 949 on April 16; and
WHEREAS, on July 28, 2022, Bay Area Rapid Transit reinstated its mask mandate effective immediately through October 1, 2022, which impacts the system’s 50 stations in five Bay Area counties; and
WHEREAS, on May 13, 2022, Bay Area health officers from the counties of Alameda, Contra Costa, Marin, Monterey, Napa, San Benito, San Francisco, San Mateo, Santa Clara, Santa Cruz, Sonoma and the City of Berkeley urged residents to wear face masks in indoor public settings as COVID-19 infections driven by highly contagious virus variants multiply throughout the region; and
WHEREAS, Government Code Section 54953(e)(1) requires that the City Council by a majority vote make findings for the need to teleconference without complying with the agenda posting and public comment requirements during a Governor-proclaimed state of emergency; and
WHEREAS, the associated emergency conditions are on-going and there is a need to implement teleconferencing for public meetings without posting the teleconferencing locations on the agenda and without requiring the teleconference locations to be accessible to the public during the current Governor-proclaimed COVID-19 state of emergency and if approved, will be in effect for 30 days and will expire on September 8, 2022 unless staff returns to City Council on or before August 30, 2022 to request to continue the need for teleconferencing;
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF SAN JOSE THAT:
1. The City Council hereby finds that the state of emergency conditions related to COVID-19, as set forth in Resolution No. 80262 adopted on October 19, 2021 and incorporated herein by reference, are on-going.
2. The City Council finds that there is a need to implement teleconferencing for public meetings without posting the teleconferencing locations on the agenda and without requiring the teleconference locations to be accessible to the public during the current Governor-proclaimed COVID-19 state of emergency.
3. The City Council finds that the state of emergency continues to directly impact the ability of members of the City’s City Council, Council Committees, City Decision-Making Bodies, City Boards, Committees and Commissions, City Other Advisory Entities, and Joint Power Authority legislative bodies for which the City serves as lead staffing agency, to meet safely in person.
4. City officials continue to recommend measures to promote social distancing in City facilities, and meeting in person would present imminent risks to the health and safety of attendees due to COVID-19.
5. M embers of the City Council, Council Committees, City Decision-Making Bodies, City Boards, Committees and Commissions, City Other Advisory Entities, and Joint Power Authority legislative bodies for which the City serves as lead staffing agency, are authorized to use teleconferencing, or other electronic means, to hold its public meetings without noticing the teleconferenced locations on the agenda, without making teleconferenced or physical locations accessible to the public, without posting agendas at teleconferenced locations, without requiring members of the legislative bodies to be physically present at the meeting, and
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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without requiring a quorum of the members of the legislative body to participate from locations with the City’s jurisdiction, as long as the agenda that is posted at least 72 hours in advance indicates that members of the legislative body may be participating electronically, provides the teleconference or webinar access information by which the public may participate electronically, and lists the procedure for individuals with disabilities to request reasonable accommodations, in compliance with AB 361, Government Code Section 54953(e).
6. The City’s Sunshine procedures are amended to incorporate all future Governor’s Executive Orders regarding the Brown Act, as deemed appropriate by the City Clerk and City Manager, without further action from the City Council.
7. The City’s Consolidated Open Government and Ethics Resolution No. 77135 is amended to modify the public meeting agenda and document posting requirements such that public meeting agendas would be posted at least 72 hours prior to a regular meeting and at least 24 hours prior to a special meeting; documents related to COVID-19, as determined by the City Manager and City Clerk, such as staff reports, ordinances and resolutions, would not need to be posted 72 hours in advance of the meeting; and documents not related to COVID-19, as determined by the City Manager and City Clerk, would need to be posted at least 72 hours prior to a regular meeting and at least 24 hours prior to a special meeting.
8. The City’s Consolidated Open Government and Ethics Resolution No. 77135 is amended to provide that only the City Manager—not Mayor and Council Offices—can request the City Clerk place an item on the City Council Agenda after the date of the hearing of the Rules and Open Government Committee, but at least 72 hours prior to the meeting, in compliance with the Rules of Conduct Resolution No. 79367 Rule 3(d) which requires a two-thirds (2/3) vote of Council to add items after Rules during the current Governor-proclaimed COVID-19 state of emergency.
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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9. The City’s Consolidated Open Government and Ethics Resolution No. 77135 is amended to provide that the Mayor and Councilmembers can request the City Clerk place an item on the City Council Agenda after the date of the hearing of the Rules and Open Government Committee, but at least 72 hours prior to the meeting, if the City Clerk utilizes the procedures authorized in the City’s Consolidated Open Government and Ethics Resolution No. 77135, Section
2.3.2.1.E to allow items to be so added if the Mayor, City Manager, and City Attorney concur that the item requires immediate action, and Council authorizes its addition by a two-thirds (2/3) vote during the current Governor-proclaimed COVID-19 state of emergency.
10. The City Clerk is hereby directed to report to the City Council within thirty (30) days on the need to further continue teleconferencing for public meetings without posting the teleconferencing locations on the agenda and without requiring the teleconference locations to be accessible to the public during the current Governor-proclaimed COVID-19 state of emergency.
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.
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ADOPTED this _____ day of ___________, 2022, by the following vote:
AYES:
NOES:
ABSENT:
DISQUALIFIED:
SAM LICCARDO
Mayor
ATTEST:
TONI J. TABER, CMC
City Clerk
DRAFT--Contact the Office of the City Clerk at (408) 535-1260 or [email protected] for final document.