City Council Meeting
August 30, 2022
Item 3.3
Proposed Equity Roundtable
Status Report
Presenters: Zulma Maciel, Director
Dr. Andre J Lockett, Senior Executive Analyst
Office of Racial Equity
1 To provide an update on the Equity Roundtable; scope of work and membership, and request that the San Jose City Council accept the status report.
Purpose
2 Background
January 2021
Chair Arenas directed
staff to align work of
the Office of Racial
Equity with Human
Services Commission
June 2021
Staff presented
alternative options for
an advisory group to
support racial equity
work in the City of San
Jose
Oct 2021 – March 2022
Co-creators and staff
researched other
jurisdictions
January 2022
Office of Racial Equity
and representatives
from co-creator group
presented proposed
equity roundtable
scope to NSE
3 Central
Themes
from
Co-Creator
Sessions
1. Acknowledge harm and trauma from
government’s role in systemic racism
2. Emphasize values that are meaningful, long-
lasting, accountability,and visible
3. Support a clear, defined process that defines
roles and responsibilities withCity
departments
4. Focus on policy areas with defined desired
outcomes
5. Leverage the City’s spirit and dedication in
addressing transformational change
4 Scope
• Ensure there is connection and accountability of centering equity in all City commissions. • Clear and defined process and expectation guidelines that support accountability of City departments to provide services and foster environments that align with advancing racial equity.
• Provide input, feedback, and guidance on 3-5, specific projects within the City’s Initiatives Roadmap priority areas per fiscal year.
• Ensure City department leaders acknowledge past practices and policies that have burdened many marginalized residents and communities.
• Advise City department leaders on impact of policies and services, and to use any quantitative metrics to inform decisions by aligning with community voice and experiences.
5 Member Composition and Criteria
10-12 community representatives comprised of:
• Lived experience in navigating structural marginalization within diverse racial, ethnic, and immigrant communities in San José
• Representation of diverse experiences in various socioeconomic backgrounds
• Understand systemic racism and deep commitment to racial equity • Age diversity
• Member inclusion across ability
• Member inclusion across gender, gender identity,and sexual preference 6 Selection Process
SELECT DIVERSE GROUP OF
EVALUATORS: COMMUNITY
MEMBERS, CITY
ADMINISTRATION AND
DEPARTMENT LEADERSHIP
PARTNER WITH THE CHOSEN
EVALUATORS AND CITY
STAKEHOLDERS
RELEASE APPLICATION AND
OUTREACH TO COMMUNITY
ABOUT ADVISORY GROUP
7 Terms
2 years, with no more than 2 consecutive
terms
May consider staggering and increasing
term length after evaluating effectiveness
of the initial two-year terms
Unappointed vacancies will be for the full
remainder of the predecessor's term, to
begin the date of appointment
8 Meeting
Cadence
Regular meetings every two
months
Additional meetings with
departments as needed
Shall comply with State and City
law in accordance with
procedures established by the
City Clerk and City Attorney’s
Office
9 Stipend
Each member receives $100
stipend every two months totaling
$600 per year with an option to
opt-out receiving a stipend.
The stipend will be paid
regardless of attendance at
meetings. Many times, advisory
groups will need to review reports
and/or other materials that are
beyond meeting attendance.
10 Timeline and Next Steps
Aug 2022
Staff present status report to
NSE
Aug 2022
Item is cross referenced to
City Council
Fall 2022
Develop and implement
application process and select
advisory group members
11 Iterative Implementation and Approach
This advisory group will iterate to improve.
• Testing and iterating is an important equity value and practice. The field is growing and evolving.
• Staff will monitor the following:
• Member experiences
• Community indicators that align with recommendations
• # of recommendations
• # of advisory group and department meetings
• After 1st year of implementation, staff will return w/ status report on advisory group.
• After 2nd year of implementation, staff will return w/ status report and recommendations for a permanent advisory group.
12 Thank you!
Equity Roundtable Co-Creators
• Sacred Heart Community Services
• San Jose State University
• Silicon Valley Council of
Nonprofits
• Stanford University
• Trust (POST)
• Veggielution
• Vietnamese American
Roundtable
• Working Partnerships USA
• Youth Utilizing Power & Praise
(YUPP)
• AfricanAmerican Community
Service Agency
• Black Leadership Kitchen
Cabinet
• Billy DeFrank
• Bill Wilson Center
• Catholic Charities
• Chairwoman of TamienNation
• CSJ Senior Commission
• National Compadres Network
• Our City Forest
• Peninsula Open Space
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